Code No. 506.2
STUDENT DIRECTORY INFORMATION
Directory information is information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The district may disclose "directory information" to third parties without consent if it has given public notice of the types of information which it has designated as "directory information," the parent's or eligible student's right to restrict the disclosure of such information, and the period of time within which a parent or eligible student has to notify the school in writing that he or she does not want any or all of those types of information designated as "directory information." The district has designated the following as "directory information".
Student's name/Guardian
Address
Telephone listing
Electronic mail address
Photograph
Date and place of birth
Major field of study
Dates of attendance
Grade level
Participation in officially recognized activities and sports
Weight and height of members of athletic teams
Degrees, honors, and awards received
The most recent educational agency or institution attended
Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc. (A student's SSN, in whole or in part, cannot be used for this purpose.)
Student is defined as an enrolled individual, PK-12 including children in school district sponsored child-care programs.
Student directory information is designed to be used internally within the school district. Directory information is defined in the annual notice.
Prior to developing a student directory or to giving general information to the public, parents/guardians (including parent of students open enrolled out of the school district and parents of children homeschooled in the school district) will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students.
Parents can opt out of directory information through the registration process.
It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents/guardians.
NOTE: This is a mandatory policy. A school district may limit what it considers to be directory information. If the school district limits the information, it must also make those changes in the school district's annual notice.
Legal Reference:
20 U.S.C. § 1232g (2012).
Iowa Code § 22; 622.10 (2013).
281 I.A.C. 12.3(4); 41.123.
1980 Op. Att'y Gen. 720.
Cross Reference:
504 Student Activities
506 Student Records
901 Public Examination of School District Records
902.4 Live Broadcast or videotaping
Approved 2/24/16
Revised 2/6/2022
Grinnell-Newburg School District, Grinnell, IA
Code No. 506.2E1
AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION
The Grinnell-Newburg Community School District has adopted a policy designed to assure parents/guardians and students the full implementation, protection and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA). A copy of the school district's policy is available for review in the office of the principal of all of our schools.
This law requires the school district to designate as "directory information" any personally identifiable information taken from a student's educational records prior to making such information available to the public.
The school district may designate the following information as directory information: student's name, address and telephone number; date of birth; email address, grade level, enrollment status, major field of study; participation in officially recognized activities and sports; weight and height of members of athletic teams; dates of attendance; degrees and awards received; and the most recent previous educational institution attended by the student; photograph and other likeness and other similar information. You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing not later than September 1st of this school year. If you desire to make such a refusal, please complete and return the slip attached to this notice.
Even though student addresses and telephone numbers are not considered directory information, military recruiters and postsecondary educational institutions may legally access this information without prior parental consent. Parents/guardians not wanting military recruiters and postsecondary institutions to access the information must ask the school district to withhold the information.
If you have no objection to the use of student information, you do not need to take any action.
RETURN THIS FORM
Grinnell-Newburg Community School District Parental Directions to Withhold Student/Directory Information for Education Purposes, for 20___ - 20 ___school year.
Student Name: ____________________________________ Date of Birth:_________________
School: _________________________________________ Grade _______________________
______________________________________________________________________________
(Signature of Parent/Legal Guardian/Custodian of Child) (Date)
This form must be returned to your child's school no later than ______________________, 20____ . Additional forms are available at your child's school.
Approved 2/24/16
Revised 2/6/22
Grinnell-Newburg School District, Grinnell, IA
Code No. 506.2R1
USE OF DIRECTORY INFORMATION
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Grinnell Newburg Community School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child's education records. However, Grinnell Newburg Community School District may disclose appropriately designated "directory information" without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the Grinnell Newburg Community School District to include this type of information from your child's education records in certain school publications. Examples include:
Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent's/guardian’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information - names, addresses and telephone listings - unless parents have advised the LEA that they do not want their student's information disclosed without their prior written consent.
If you do not want the Grinnell Newburg Community School District to disclose directory information from your child's education records without your prior written consent, you must notify the District in writing by [ insert date ]. Grinnell Newburg Community School District has designated the following information as directory information:
Approved 2/24/16
Revised 2/6/22
Grinnell-Newburg School District, Grinnell, IA