Code No. 605.3E1

INSTRUCTIONS TO THE RECONSIDERATION COMMITTEE

The policy of this school district related to selection of learning materials states that any member of the school district community may formally challenge instructional materials used in the district's education program. This policy allows those persons in the school and the community who are not directly involved in the selection of materials to make their own opinions known. The task of the reconsideration committee is to provide an open forum for discussion of challenged materials and to make an informed recommendation on the challenge. The meetings of the committee may be subject to the open meetings law.

The most critical component of the reconsideration process is the establishment and maintenance of the committee's credibility in the community. For this purpose, the committee is composed of community members. The community should not, therefore, infer that the committee is biased or is obligated to uphold prior professional decisions. For this same reason, a community member will be selected to chair the committee.

The reconsideration process, the task of this committee, is just one part of the selection continuum. Material is purchased to meet a need. It is reviewed and examined, if possible, prior to purchase. It is periodically re-evaluated through updating, discarding, or re-examination. The committee must be ready to acknowledge that an error in selection may have been made despite this process. Librarians and school employees regularly read great numbers of reviews in the selection process, and occasional errors are possible.

In reconsidering challenged materials, the role of the committee, and particularly the chairperson, is to produce a climate for agreement. The committee should begin by finding items of agreement, keeping in mind that the larger the group participating, the greater the amount of information available and, therefore, the greater the number of possible approaches to the problem.

If the complainant chooses, the complainant may make an oral presentation to the committee to expand and elaborate on the complaint. The committee will listen to the complainant, to those with special knowledge, and any other interested persons. In these discussions, the committee should be aware of relevant social pressures which are affecting the situation. Individuals who may try to dominate or impose a decision must not be allowed to do so. Minority viewpoints expressed by groups or individuals must be heard, and observers must be made to feel welcome. It is important that the committee create a calm, nonvolatile environment in which to deal with a potentially volatile situation. To this end, the complainant will be kept informed of the progress of the complaint.

The committee will listen to the views of all interested persons before making recommendations. In deliberating its recommendation, the committee should remember that the school system must be responsive to the needs, tastes, and opinions of the community it serves. Therefore, the committee must distinguish between broad community sentiment and attempts to impose personal standards. The deliberations should concentrate on the appropriateness of the material. The question to be answered by the committee is, "Is the material appropriate for its designated audience at this time?"

The committee's final recommendation will be (1) to remove the challenged material from the total school environment, (2) to take no removal action, or (3) to agree on a limitation of the educational use of the materials.

The committee chairperson will instruct the secretary to convey the committee's recommendation to the office of the superintendent. The recommendation should detail the rationale on which it was based. A letter will be sent to the complainant outlining the outcome

Approved: 2/8/17, Reviewed: 6/14/23, Revised: 
Grinnell-Newburg School District, Grinnell, IA

Code No. 605.3E2

RECONSIDERATION OF INSTRUCTIONAL MATERIALS
RECONSIDERATION REQUEST FORM

Lisa

Request for re-evaluation of printed or multimedia material to be submitted to the superintendent.

REVIEW INITIATED BY:_______________________________    DATE: ________________

Name ________________________________________________________________________

Address_______________________________________________________________________

City/State_________________________Zip Code____________Telephone ________________

School(s) in which item is used____________________________________________________

Relationship to school (parent, student, citizen, etc.)____________________________________

BOOK OR OTHER PRINTED MATERIAL IF APPLICABLE:

Author________________________Hardcover_______Paperback________Other____________

Title__________________________________________________________________________

Publisher (if known)_____________________________________________________________

Date of Publication______________________________________________________________

MULTIMEDIA MATERIAL IF APPLICABLE:

Title__________________________________________________________________________

Producer (if known)_____________________________________________________________

Type of material (filmstrip, motion picture, etc.)_______________________________________

PERSON MAKING THE REQUEST REPRESENTS: (circle one)

____Self                 ____Group or Organization

Name of group _____________________________________________________

Address of Group___________________________________________________

1.  What brought this item to your attention?

    ______________________________________________________________________

    ______________________________________________________________________

2.  To what in the item do you object? (please be specific; cite pages, or frames, etc.)

    ______________________________________________________________________

    ______________________________________________________________________

3.  In your opinion, what harmful effects upon students might result from use of this item?

    ______________________________________________________________________

    ______________________________________________________________________

4.  Do you perceive any instructional value in the use of this item?

    ______________________________________________________________________

    ______________________________________________________________________

5.  Did you review the entire item? If not, what sections did you review?

    ______________________________________________________________________

    ______________________________________________________________________

6.  Should the opinion of any additional experts in the field be considered? ____yes ____no If yes, please list specific suggestions:

    ______________________________________________________________________

    ______________________________________________________________________

7.  To replace this item, do you recommend other material which you consider to be of equal or superior quality for the purpose intended?

     ______________________________________________________________________

    ______________________________________________________________________

8.  Do you wish to make an oral presentation to the Review Committee?

___________Yes     

1. Please contact the Superintendent
2. Please be prepared at this time to indicate the approximate length of time your presentation will require. Although this is no guarantee that you'll be allowed to present to the committee, or that you will get your requested amount of time. ________________________Minutes.

___________No
 

________________        ____________________________________
Dated                               Signature

Approved: 2/8/17, Reviewed: 6/14/23, Revised: 
Grinnell-Newburg School District, Grinnell, IA

Code No. 605.3E3

SAMPLE LETTER TO INDIVIDUAL CHALLENGING INSTRUCTIONAL MATERIALS

Dear:

We recognize your concern about the use of _________________________ in our school district. The school district has developed procedures for selection of instructional materials but realizes that not everyone will agree with every selection made.

To help you understand the selection process, we are sending copies of the school district's:

1. Instructional goals and objectives,
2. Instructional Materials Selection policy statement, and
3. Procedure for reconsideration of instructional materials.

If you are still concerned after you review this material, please complete the Reconsideration Request Form and return it to me. You may be assured of prompt attention to your request. If I have not heard from you within one week, we will assume you no longer wish to file a formal complaint.

 

Sincerely,

 

Approved: 2/8/17, Reviewed: 6/14/23, Revised: 
Grinnell-Newburg School District, Grinnell, IA

Code No. 605.3E4 

REQUEST TO PROHIBIT A STUDENT FROM CHECKING OUT SPECIFIC LIBRARY MATERIALS 

Request to prohibit a student from checking out certain library materials to be submitted to the superintendent. Please complete one form per student. 

 

REQUEST INITIATED BY                         DATE ___________     

    

Name        _________________________________________________________________ 

 

Address ___________________________________________________________________ 

 

City/State __________________ Zip Code______________Telephone___________ 

 

Name of affected Student  _____________________________________________________ 

 

Requester’s Relationship to Student (must be parent/legal guardian) 

_____________________________________________________ 

BOOK OR OTHER PRINTED MATERIAL TO PROHIBIT STUDENT FROM CHECKING OUT: 

 

Author ________________ Hardcover ______  Paperback ______  Other  ______  

 

Title _____________________________________________________________________ 

 

Publisher (if known) _________________________________________________________ 

 

Date of Publication __________________________________________________________ 

MULTIMEDIA MATERIAL TO PROHIBIT STUDENT FROM CHECKING OUT: 

Title _____________________________________________________________________ 

 

Producer (if known) _________________________________________________________ 

Type of material (filmstrip, motion picture, etc.) ____________________________________ 

_______________________________        ________________________________ 

Dated                             Signature

Approved: 6/14/23, Reviewed, Revised:

Grinnell-Newburg School District, Grinnell, IA

Code No. 605.3R1

RECONSIDERATION OF INSTRUCTIONAL MATERIALS REGULATION 

A.     A member of the school district community may raise an objection to instructional materials used in the school district's education program despite the fact that the individuals selecting such material were duly qualified to make the selection and followed the proper procedure and observed the criteria for selecting such material. 

1.     The school official or employee receiving a complaint regarding instructional 

materials will try to resolve the issue informally. The materials generally will 

remain in use pending the outcome of the reconsideration procedure. 

a.     The school official or employee initially receiving a complaint will explain to the individual the board's selection procedure, criteria to be met by the instructional materials, and qualifications of those persons selecting the material. 

b.     The school official or employee initially receiving a complaint will explain to the individual the role of the objected material in the education program, its intended educational purpose, and additional information regarding its use. In the alternative, the employee may refer the individual to the teacher-librarian who can identify and explain the use of the material. 

2.     The employee receiving the initial complaint will advise the building principal of the initial contact no later than the end of the school day following the discussion with the individual, whether or not the individual has been satisfied by the initial contact. A written record of the contact is maintained by the principal in charge of the attendance center. Each building principal shall inform employees of their obligation to report complaints. 

3.     In the event the individual making an objection to instructional materials is not satisfied with the initial explanation, the individual is referred to the principal or to the teacher-librarian of the attendance center. If, after consultation with the principal or teacher-librarian, the individual desires to file a formal complaint, the principal or teacher-librarian will assist in filling out a Reconsideration Request Form in full and file it with the superintendent. 

B.     Request for Reconsideration 

1.     A member of the school district community may formally challenge instructional 

materials on the basis of appropriateness used in the school district's education 

program. This procedure is for the purpose of considering the opinions of those 

persons in the school district and the community who are not directly involved in 

the selection process. 

2.     Each attendance center and the school district's central administrative office will 

keep on hand and make available Reconsideration Request Forms. These forms may also be found online under the policy tab.  Formal 

objections to instructional materials must be made on this form. 

3.     The individual will state the specific reason the instructional material is being 

challenged. The Reconsideration Request Form is signed by the individual and 

filed with the superintendent. 

4.     The superintendent will promptly file the objection with the reconsideration 

committee for reevaluation. This committee is formed as advisory to the superintendent. 

5.     Generally, access to challenged instructional material will not be restricted during the reconsideration process. However, in unusual circumstances, the instructional material may be removed temporarily by following the provisions of Section B.6.d. of this rule. 

6.     The Reconsideration Committee 

a.     The reconsideration committee is made up of eight members. 

(1)     One licensed employee designated as needed, by the superintendent. 

(2)     One teacher-librarian designated by the superintendent. 

(3)     One member of the administrative team designated by the superintendent. 

(4)     Three members of the community appointed as needed, by the board. 

(5)     Two high school students, selected by the high school principal. (subject to change based upon legislation)

b.     The committee will select their chairperson and secretary. 

c.     The committee will meet at the request of the superintendent. 

d.     Special meetings may be called by the board to consider temporary removal of materials in unusual circumstances. A recommendation for temporary removal will require a two-thirds vote of the committee. 

e.     Notice of committee meetings is made public through appropriate publications and other communications methods. 

f.     The committee will receive the completed Reconsideration Request Form from the superintendent. 

g.     The committee will determine its agenda for the first meeting which may include the following: 

(1)     Distribution of copies of the completed Reconsideration Request Form. 

(2)     An opportunity for the individual or a group spokesperson to talk about or expand on the Reconsideration Request Form.   

(3)     Distribution of reputable, professionally prepared reviews of the challenged instructional material if available. 

(4)     Distribution of copies of the challenged instructional material as available. 

h.     The committee may review the selection process for the challenged instructional material and may, to its satisfaction, determine that the challenge is without merit and dismiss the challenge. The committee will notify the individual and the superintendent of its action. 

i.     At a subsequent meeting, if held, interested persons, including the individual filing the challenge, may have the opportunity to share their views. The committee may request that individuals with special knowledge be present to give information to the committee. Comments may be limited to three minutes from the public after the initial presentation.   

j.     The individual filing the challenge is kept informed by the reconsideration committee secretary on the status of the Reconsideration Request Form throughout the reconsideration process. The individual filing the challenge and known interested parties is given appropriate notice of meetings. The individual filing the complaint will be held confidential. 

k.     At the second or a subsequent meeting the committee will make its final recommendation. The committee's final recommendation may be to take no removal action, to remove the challenged material from the school environment, or to limit the educational use of the challenged material. The sole criterion for the final recommendation is the appropriateness of the material for its intended educational use. The written final recommendation will be given to the superintendent and its justification who will then forward to the board for informational purposes , the individual and the appropriate attendance centers. The superintendent may also make a recommendation but if so, it should be independent from the committee’s. 

Following the superintendent’s decision with respect to the committee's recommendation, the individual or the chairperson of the reconsideration committee may appeal the decision to the board for review. Such appeal must be presented to the superintendent in writing within five days following the announcement of the superintendent's decision. The board will promptly determine whether to hear the appeal. 

l.     A recommendation to sustain a challenge will not be interpreted as a judgment of irresponsibility on the part of the individuals involved in the original selection or use of the material. 

m.     Requests to reconsider materials which have previously been reconsidered by the committee must receive approval of two-thirds of the committee members before the materials will again be reconsidered. 

n.     If necessary or appropriate in the judgment of the committee, the committee may appoint a subcommittee of members or nonmembers to consolidate challenges and to make recommendations to the full committee. The composition of this subcommittee will approximate the representation of the full committee. 

o.     Committee members directly associated with the selection, use, or challenger of the challenged material are excused from the committee during the deliberation of the challenged instructional materials. The superintendent may appoint a temporary replacement for the excused committee member, but the replacement must be of the same general qualifications as the member excused. 

p.     Persons dissatisfied with the decision of the board may appeal to the Iowa Board of Education pursuant to state law. 

Approved  2/8/17, Reviewed: , Revised 6/14/23

Grinnell-Newburg School District, Grinnell, IA