200 Series: Board of Directors
Policy Manual
Grinnell-Newburg School District
Code No. 200.1
ORGANIZATION OF THE BOARD OF DIRECTORS
The Grinnell-Newburg Community School District board is authorized by and derives its organization from Iowa law. The board will consist of seven board members (4 director districts and 3 at large). Board members are elected by the voters within the boundaries of the School District.
The board is organized for the purpose of setting policy and providing general direction for the school district. The board will hold its organizational meeting each year at the first regular meeting following the canvass of votes. The retiring board will transfer materials, including the board policy manual, and responsibility to the new board.
The organizational meeting allows the outgoing board to approve minutes of its previous meetings, complete unfinished business and review the school election results. The retiring board will adjourn and the new board will then begin. The board secretary will administer the oath of office to the newly-elected board members. The board secretary will preside while the new board elects the president and vice president of the new board.
NOTE: Iowa law establishes the organizational meeting at the first regular meeting following the canvass of votes.
Board members elected at a general election must qualify at or before the organizational meeting.
Approved: 07/09/08
Reviewed: 08/28/18
Revised: 04/27/22
Code No. 200.1.R1
ORGANIZATIONAL MEETING PROCEDURES
The board will hold its organizational meeting annually at the first regular meeting following the canvass of votes. Notice of the meeting place and time will be given by the board secretary to each member, member-elect and the public.
The purpose of the meeting is to transfer material and responsibility from the outgoing board to the new board. At the meeting, the board will elect a president who will hold office for one year. Once elected, the president will be entitled to vote on all matters before the board.
Meeting Procedure
The organizational meeting of the board will be held in two parts: the final meeting of the outgoing boards, and the organizational meeting of the new board.
1. Final Meeting of the Retiring Board
2. Organizational Meeting of the New Board
Other items of business at the organizational meeting may include:
NOTE: Board members elected at a regular school election must take the oath of office at or before the organization meeting. Failure to do so results in a vacancy.
NOTE: The board president and vice president are each elected to a one year term at the organizational meeting in odd-numbered years and at the annual meeting in even-numbered years.
Approved: 04/23/14
Reviewed: 08/28/18
Revised: 04/27/22
Code No. 200.2
POWERS OF THE BOARD OF DIRECTORS
The board, acting on behalf of the school district, will have jurisdiction over school matters within the territory of the school district.
The board is empowered to make policy for its own governance, for employees, for students, and for school district facilities. The board is also empowered to enforce its policies. The board may, through its quasi-judicial power, conduct hearings and rule on issues and disputes confronting the school district.
The board has these powers and all other powers expressly granted to it in federal and state law as well as the powers that can be reasonably implied from the express powers.
Legal Reference:
Board of Directors of Ind. School Dist. of Waterloo v. Green, 259 Iowa 1260,
147 N.W.2d 854 (1967).
Iowa Code §§ 28E; 274.1-.2; 279.8 (2013).
281 I.A.C. 12.1(2).
1990 Op. Att'y Gen. 66.
Cross Reference:
209 Board of Directors' Management Procedures
Approved: 07-09-08
Reviewed: 08/28/18
Revised: 04/27/22
Code No. 200.3
It is the responsibility of the board, under the board's executive duty, to select its chief executive officer, the superintendent, to operate the school district on the board's behalf. The board delegates to the superintendent its authority to carry out board policy, to formulate and carry out rules and regulations, and to handle the administrative details in a manner which supports and is consistent with board policy.
The board has a responsibility, under its evaluative duty, to review the education program's performance. The board regularly reviews the education program and ancillary services. The review includes a careful study and examination of the facts, conditions, and circumstances surrounding the amount of funds received and expended, and the education program's ability to achieve the board's educational philosophy and goals for the school district.
Legal Reference:
Iowa Code §§ 274.1; 279.1, .8, .20; 280.12 (2013).
281 I.A.C. 12.3(2)
Cross Reference:
101 Educational Philosophy of the School District
103 Long-Range Needs Assessment
209 Board of Directors' Management Procedures
600 Goals and Objectives of the Education Program
Approved: 07-09-08
Reviewed: 08-28-18
Revised: 04-27-22
Code No. 201
BOARD OF DIRECTORS' ELECTIONS
The school election takes place on the first Tuesday after the first Monday in November of odd-numbered years. Each annual school election is held to elect at least one citizen to the board to maintain a seven member board and to address other questions that are submitted to the voters.
Citizens of the school district community seeking a seat on the board must file their nomination papers with the board secretary, or the board secretary's designee in accordance with the timelines established by law.
If a vacancy occurs on the board, it may be filled by appointment within 30 days of the vacancy. If the board does not fill the vacancy by appointment, the board secretary will call a special election to fill the vacancy. Candidates for a seat created by a vacancy must file their nomination papers 25 days before the special election.
It is the responsibility of the county commissioner of elections to conduct school elections.
NOTE: This policy states the legal requirements for school board elections and the filling of Vacancies.
Legal Reference:
Iowa Code §§ 39; 45; 47-53; 56-57; 63, 69; 274.7; 277; 278.1, 279.7 (2013).
Cross Reference:
202 Board of Directors Members
203 Board of Directors' Conflict of Interest
Approved: 07-09-08
Reviewed: 08-28-18
Revised: 04-27-22
Code No. 202.1
QUALIFICATIONS
Serving on the board of directors is an honor and privilege. Its rewards are respect from the community, students, and employees and the satisfaction from knowing each board member contributed to the success of the children in the school district community. Only those who are willing to put forth the effort to care and to make a difference should consider running for a position on the board.
Individuals who are willing to serve on the board should believe public education is important, support the democratic process, willingly devote time and energy to board work, respect educators and have the ability to examine the facts and make a decision. The board believes an individual considering a position on the school board should possess these characteristics.
Citizens wanting to run for a position on the board must be a citizen of the school district, an eligible elector of the district and free from a financial conflict of interest with the position.
Legal Reference:
Iowa Code §§ 63; 68B; 277.4, .27; 279.7A (2013).
Cross Reference:
201 Board of Directors' Elections
202.4 Vacancies
203 Board of Directors' Conflict of Interest
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 04-27-22
Code No. 202.2
OATH OF OFFICE
Board members are officials of the state. As a public official, each board member must pledge to uphold the Iowa and the United States Constitution, and carry out the responsibilities of the office to the best of the board member's ability.
Each newly-elected board member will take the oath of office prior to any action taken as a school official. The oath of office is taken by each new board member at or before the organizational meeting of the board. In the event of an appointment or special election to fill a vacancy, the new board member will take the oath of office within ten days of the appointment or election.
Board members elected to offices of the board will also take the same oath of office but replace the office of board member with the title of the office to which they were elected.
The oath of office is administered by the board secretary and does not need to be given at a board meeting. In the event the board secretary is absent, the oath is administered by another board member.
"Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the state of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of _________________ (naming the office) in the Grinnell-Newburg Community School District as now and hereafter required by law?"
NOTE: Board members elected at the regular election do not need to take the oath of office within 10 days. Those elected at a special election or appointed to fill a vacancy, however, must take the oath of office within 10 days.
Legal Reference:
Iowa Code §§ 277.28; 279.1, .6 (2013).
Cross Reference:
200.1 Organization of the Board of Directors
201 Board of Directors' Elections
202 Board of Directors Members
204 Code of Ethics
206 Board of Directors' Officers
Approved: 07-09-08
Reviewed: 04-27-22
Revised: 08-13-08
Code No. 202.3
TERM OF OFFICE
Board members elected for a full term at a regularly scheduled school election in November, of odd-numbered years, serve for four years. Board members appointed to fill a vacant position will serve until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the school district, in which event a successor shall be elected at the intervening special election. A board member elected to fill a vacancy will serve out the unexpired term.
Being a board member is a unique opportunity for a citizen to participate on a governing board of the school district. Eligible board members are encouraged to consider running for more than one term.
Legal Reference:
Iowa Code §§ 69.12; 274.7; 279.6-.7 (2013).
Cross Reference:
201 Board of Directors' Elections
202 Board of Directors Members
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 04-27-22
Code No. 202.4
VACANCIES
A vacancy occurs as provided by law, which includes but is not limited to when a board member dies, resigns or leaves office, or fails to reside in the school district or director district.
If a vacancy occurs prior to the expiration of a term of office, the vacancy will be filled by board appointment within 30 days of the vacancy. The board shall publish notice stating that the board intends to fill the vacancy by appointment, but the electors of the school district have the right to file a petition within 14 days of the publication of the notice requiring the vacancy be filled by a special election.
A person appointed to fill a vacancy shall hold office until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the school district, in which event a successor shall be elected at the intervening special election.
If the board is unable to fill a vacancy by appointment within 30 days after the vacancy occurs or if a valid petition is submitted, the board secretary will call a special election to be held no sooner than 60 days and not later than 70 days after the vacancy occurred. A board member elected at the special election will serve the remaining portion of the unexpired term.
Legal Reference:
Good v. Crouch, 397 N.W.2d 757 (Iowa 1986).
Board of Directors of Grimes Independent School Dist. v. County Board of
Public Instruction of Polk Co., 257 Iowa 106, 131 N.W.2d 802 (1965).
Board of Directors of Menlo Consol. School Dist. v. Blakesburg, 240 Iowa 910,
36 N.W.2d 751 (1949).
Iowa Code §§ 21.6(3)(d); 69; 277.29-.30; 279.6-.7 (2013).
1944 Op. Att'y Gen. 39.
Cross Reference:
201 Board of Directors' Elections
202 Board of Directors Members
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 04-27-22
Code No. 203
BOARD OF DIRECTORS' CONFLICT OF INTEREST
Board members must be able to make decisions objectively. It is a conflict of interest for a board member to receive direct compensation from the school district, unless exempted in law or policy, for anything other than reimbursement of actual and necessary expenses, including travel, incurred in the performance of official duties. A board member will not act as an agent for school textbooks or school supplies including sports apparel or equipment, in any transaction with a director, officer, or other staff member of the school district during the board member’s term of office. It will not be a conflict of interest for board members to receive compensation from the school district for contracts for the purchase of goods or services which benefits a board member, or to compensation for part-time or temporary employment which benefits a board member, if the benefit to the board member does not exceed insert amount up to $20,000] in a fiscal year or if the contracts are made by the board, upon competitive bid in writing, publicly invited and opened.
The conflict of interest provisions do not apply to a contract that is a bond, note or other obligation of a school corporation if the contract is not acquired directly from the school corporation, but is acquired in a transaction with a third party, who may or may not be the original underwriter, purchaser, or obligee of the contract, or to a contract in which a director has an interest solely by reason of employment if the contract was made by competitive bid, in writing, publicly invited and opened, or if the remuneration for employment will not be directly affected as a result of the contract and duties of employment do not involve any of the preparation or procurement of any part of the contract. The competitive bid section of the conflict of interest provision does not apply to a contract for professional services not customarily awarded by competitive bid.
It will also be a conflict of interest for a board member to engage in any outside employment or activity which is in conflict with the board member’s official duties and responsibilities. In determining whether outside employment or activity of a board member creates a conflict of interest, situations in which an unacceptable conflict of interest is deemed to exist includes, but are not limited to, any of the following:
If the outside employment or activity is employment or activity in (1) or (2) above, the board member must cease the employment of or activity. If the activity or employment falls under (3), then the board member must:
When procurement is supported by Federal Child Nutrition funds, board members will not participate in the selection, award, or administration of a contract if there is a real or apparent conflict of interest in the contract. Contract, for purposes of this paragraph, includes a contract where the board member, board member’s immediate family, partner, or a non-school district employer of these individuals is a party to the contract.
It is the responsibility of each board member to be aware of and take the action necessary to eliminate a potential conflict of interest should it arise.
Legal Reference: | 22 C.F.R. § 518.42. Iowa Code §§ 68B; 71.1; 277.27; 279.7A; 301.28. |
Cross Reference:
201 Board of Directors' Elections
202.1 Qualifications
204 Code of Ethics
216.3 Board of Directors' Member Compensation and Expenses
217 Gifts to Board of Directors
401.3 Nepotism
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 04-27-22
Code No. 204
CODE OF ETHICS
The Grinnell-Newburg Board of Education is committed to ensuring the public, staff and students that school board members will be consistent, reliable, principled, and fair in the governance of the district. In accordance with this belief and by adoption of this policy, each board member commits to following the Code of Ethics.
Board Members:
Legal Reference:
Iowa Code §§ 21.6(3)(d); 68B; 69; 277.28; 279.7A, 279.8, 301.28 (2013).
Cross Reference:
202 Board of Directors Members
203 Board of Directors' Conflict of Interest
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 04-27-22
Code No. 205
BOARD MEMBER LIABILITY
Board members will not be held personally liable for actions taken in the performance of their duties and responsibilities vested in them by the laws of Iowa and the members of the school district community. In carrying out the duties and responsibilities of their office, board members will act in good faith.
The school district will defend, save harmless, and indemnify board members against tort claims or demands, whether groundless or otherwise, arising out of an alleged act or omission occurring within the scope of their official duties, unless the act constitutes a willful or wanton act or omission. However, the school district will not save harmless or indemnify board members for punitive damages.
Legal Reference:
Wood v. Strickland, 420 U.S. 308 (1975).
42 U.S.C. §§ 1983, 1985 (2012).
Iowa Code ch. 670 (2013).
Cross Reference:
709 Insurance Program
Approved: 07-09-08
Reviewed: 04-27-22
Revised: 08-13-08
Code No. 206.1
PRESIDENT
It is the responsibility of the board president to lead a well-organized board in an efficient and effective manner. The board president will set the tone of the board meetings and, as the representative of the consensus of the board, speak on behalf of the board to the public.
The president of the board is elected by a majority vote at the organizational meeting at the annual meeting, to serve a one-year term of office.
The president, in addition to presiding at the board meetings, will take an active role in board decisions by discussing and voting on each motion before the board in the same manner as other board members.
Before making or seconding a motion, the board president will turn over control of the meeting to either
the vice-president or other board member.
The board president has the authority to call special meetings of the board. Prior to board meetings, the board president will consult with the superintendent on the development of the agenda for the meeting.
The board president, as the chief officer of the school district, will sign employment contracts and sign other contracts, and school district warrants approved by the board and will appear on behalf of the school corporation in causes of action involving the school district.
NOTE: If another method for electing the board president is used, that method should be outlined in this policy as well as Policy 200.1. This policy reflects the legal responsibilities of the board president including the signing of employment contracts.
Legal Reference:
Iowa Code §§ 279.1-.2; 291.1 (2013).
Cross Reference:
200.1 Organization of the Board of Directors
202.2 Oath of Office
206.2 Vice-President
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 206.2
VICE-PRESIDENT
If the board president is unable or unwilling to carry out the duties required, it is the responsibility of the vice-president of the board to carry out the duties of the president. If the president is unable or unwilling to complete the term of office, the vice-president will serve as president for the balance of the president's term of office, and a new vice-president will be elected.
The vice-president of the board will be elected by a majority vote at the organizational meeting each year, to serve a one-year term of office.
The vice-president will accept control of the meeting from the president when the president wishes to make or second a motion. The vice-president will take an active role in board decisions by discussing and voting on matters before the board in the same manner as other board members.
Legal Reference:
Iowa Code § 279.5 (2013).
Cross Reference:
200.1 Organization of the Board of Directors
202.2 Oath of Office
206.1 President
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 04-27-22
Code No. 206.3
SECRETARY
A board secretary may be appointed from employees, other than a position requiring a teaching certificate, or from the public. To finalize the appointment, the board secretary will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.
It is the responsibility of the board secretary, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students. The board secretary will also be responsible for filing the required reports with the Iowa Department of Education.
In the event the board secretary is unable to fulfill the responsibilities set out by the board and the law, the superintendent will appoint an interim board secretary who will assume those duties until the board secretary is able to resume the responsibility or a new board secretary is appointed. The board secretary will give bond in an amount set by the board. The cost of the bond will be paid by the school district.
Legal Reference:
Iowa Code §§ 12B.10; 12C; 64; 279.3, .5, .7, .32, .33, .35; 291.2-.4, .6-.8, .10-.11; 299.10.
281 I.A.C. 12.3(1).
Cross Reference:
202.2 Oath of Office
206.4 Treasurer
210.1 Annual Meeting
215 Board of Directors' Records
501.10 Truancy - Unexcused Absences
707.1 Secretary's Reports
708 Care, Maintenance and Disposal of School District Records
Approved: 07-09-08
Reviewed: 4-27-22
Revised: 08-13-08
Code No. 206.4
TREASURER
It is the responsibility of the board to appoint a treasurer. The board may appoint a treasurer from its employees, other than a position requiring a teaching certificate, or from the public. To finalize the appointment,the treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.
It is the responsibility of the treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities. It will also be the responsibility of the treasurer to work with the secretary to coordinate the financial records, the financial reports, the cash flow needs and the investment portfolio of the school district.
If the treasurer is unable or unwilling to carry out the duties required, it is the responsibility of the superintendent to appoint an interim board treasurer to carry out the duties of the treasurer.
The treasurer will give bond in an amount set by the board. The cost of the bond will be paid by the school district.
Legal Reference:
Iowa Code §§ 12B.10; 12C; 279.3, .31-.33; 291.2-.4, .8, .11-.14 (2013).
281 I.A.C. 12.3(1).
Cross Reference:
202.2 Oath of Office
206.3 Secretary
210.1 Annual Meeting
215 Board of Directors' Records
704.3 Investments
707 Fiscal Reports
Approved: 07-09-08
Reviewed: 04-27-22
Revised: 08-13-08
Code No. 207
BOARD OF DIRECTORS' LEGAL COUNSEL
It is the responsibility of the board to employ legal counsel to assist the board and the administration in carrying out their duties with respect to the numerous legal issues confronting the school district. The board may appoint legal counsel at its annual meeting.
The superintendent, board secretary or designee will have the authority to contact the board's legal counsel on behalf of the board when the superintendent, board secretary or designee believe it is necessary for the management of the school district. The board president may contact and seek advice from the school board's legal counsel. The board's legal counsel will attend both regular and special school board meetings upon the request of the board or the superintendent. Board members may contact legal counsel upon approval of a majority of the board. It is the responsibility of the board member to pay the legal fees, if any, of an attorney the board member consulted regarding matters of the school district unless the board has authorized the board member to consult an attorney on the matter.
It is the responsibility of the superintendent to keep the board informed of matters for which legal counsel was consulted, particularly if the legal services will involve unusual expense for the school district.
NOTE: It is recommended that both the superintendent and board president have authority to contact the board's legal counsel without prior approval of the board. If other individuals have this authority, the board secretary for example, then they, too, should be listed in this policy.
Legal Reference:
Bishop v. Iowa State Board of Public Instruction, 395 N.W.2d 888 (Iowa 1986).
Iowa Code § 279.37 (2013).
Approved: 07-09-08
Reviewed: 04-27-22
Revised: 05-13-08
Code No. 208
AD HOC COMMITTEES
Whenever the board deems it necessary, the board may appoint a committee composed of citizens, employees or students to assist the board. Committees formed by the board are ad hoc committees.
An ad hoc committee may be formed by board resolution which will outline the duties and purpose of the committee. The committee is advisory in nature and has no duty or responsibility other than that specifically stated in the board resolution. The committee will automatically dissolve upon the delivery of its final recommendation to the board or upon completion of the duties outlined in the board resolution. The board will receive the report of the committee for consideration. The board retains the authority to make a final decision on the issue. The committee may be subject to the open meetings law.
The method for selection of committee members will be stated in the board resolution. When possible, and when the necessary expertise required allows, the committee members will be representative of the school district community and will consider the various viewpoints on the issue. The board may designate a board member and the superintendent to serve on an ad hoc committee. The committee will select its own chairperson, unless the board designates otherwise.
Legal Reference: | Iowa Code §§ 21; 279.8; 280.12(2). 281 I.A.C. 12.3(3), .3(8); .5(8). |
Cross Reference:
103 Long-Range Needs Assessment
211 Open Meetings
212 Closed Sessions
215 Board of Directors' Records
605.1 Instructional Materials Selection
900 Principles and Objectives for Community Relations
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 04/27/22
Code No. 208.1E1
AD HOC COMMITTEES EXHIBIT
Ad Hoc Committee Purpose and Function
The specific purpose of each ad hoc committee varies. Generally, the primary function of an ad hoc committee is to give specific advice and suggestions. The advice and suggestions should focus on the purpose and duties stated in the board resolution establishing the committee. It is the board's role to take action based on information received from the ad hoc committee and other sources. Ad hoc committees may be subject to the open meetings law.
Role of an Ad Hoc Committee Member
The primary role of an ad hoc committee member is to be a productive, positive member of the committee. In doing so, it is important to listen to and respect the opinions of others. When the ad hoc committee makes a recommendation to the board, it is important for the ad hoc committee members to support the majority decision of the ad hoc committee. An ad hoc committee will function best when its members work within the committee framework and bring items of business to the ad hoc committee.
Ad Hoc Committee Membership
Ad hoc committee members may be appointed by the board. The board may request input from individuals or organizations, or it may seek volunteers to serve. Only the board or superintendent has the authority to appoint members to an ad hoc committee. Boards must follow the legal limitations or requirements regarding the membership of an ad hoc committee.
Approved: 04-23-14
Reviewed: 04-27-22
Revised:
Code No. 209.1
DEVELOPMENT OF POLICY
The board has jurisdiction to legislate policy for the school district with the force and effect of law. Board policy provides the general direction as to what the board wishes to accomplish and why it wishes to accomplish it while allowing the superintendent to implement board policy.
The written policy statements contained in this manual provide guidelines and goals to the citizens, administration, employees and students in the school district community. The policy statements are the basis for the formulation of regulations by the administration. The board will determine the effectiveness of the policy statements by evaluating periodic reports from the administration.
Policy statements may be proposed by a board member, administrator, employee, student or member of the school district community. Proposed policy statements or ideas will be submitted to the superintendent's office for possible placement on the board agenda. It is the responsibility of the superintendent to bring these proposals to the attention of the board.
Legal Reference: | Iowa Code §§ 274.1-.2; 279.8. 281 I.A.C. 12.3(2). |
Cross Reference:
101 Educational Philosophy of the School District
200.2 Powers of the Board of Directors
200.3 Responsibilities of the Board of Directors
209 Board of Directors' Management Procedures
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 04-27-22
Code No. 209.2
ADOPTION OF POLICY
The board will give notice of proposed policy changes or adoption of new policies by placing the item on the agenda of two regular board meetings. The proposed policy changes will be distributed and public comment will be allowed at the meeting prior to final board action. This notice procedure will be required except for emergency situations. If the board adopts a policy in an emergency situation, a statement regarding the emergency and the need for immediate adoption of the policy will be included in the minutes. The board will have complete discretion to determine what constitutes an emergency situation.
Policies in their final form must be presented for discussion and board approval at two regular board meetings in order to be adopted.
The final action taken to adopt the proposed policy will be approved by a simple majority vote of the board at the next regular meeting after the meeting allowing public discussion. The policy will be effective on the later of the date of passage or the date stated in the motion.
In the case of an emergency, a new or changed policy may be adopted by a majority vote of a quorum of the board. The emergency policy will expire at the close of the third regular meeting following the emergency action, unless the policy adoption procedure stated above is followed and the policy is Reaffirmed.
NOTE: There is no legal requirement for the number of readings a board policy needs to have prior to its adoption by the board. The standard practice is two meetings. It is recommended the expiration date of an emergency policy be the number of meetings needed to adopt a regular policy plus an additional meeting.
Legal Reference:
Iowa Code § 279.8 (2013).
281 I.A.C. 12.3(2).
1970 Op. Att'y Gen. 287.
Cross Reference:
200.2 Powers of the Board of Directors
200.3 Responsibilities of the Board of Directors
209 Board of Directors' Management Procedures
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 209.3
DISSEMINATION OF POLICY
The board policy is available electronically, on the school website (www.grinnell-k12.org). Persons unable to access the policy manual electronically should contact the School Central Office at 641-236-2700.
Copies of changes in board policy will be included in or attached to the minutes in which the final action was taken to adopt the new or changed policy.
Legal Reference:
Iowa Code §§ 277.31; 279.8 (2013).
281 I.A.C. 12.3(2).
Cross Reference:
200.3 Responsibilities of the Board of Directors
209 Board of Directors' Management Procedures
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 209.4
SUSPENSION OF POLICY
Generally, the board will follow board policy and enforce it equitably. The board, and only the board, may, in extreme emergencies of a very unique nature, suspend policy. It is within the discretion of the board to determine when an extreme emergency of a very unique nature exists. Reasons for suspension of board policy will be documented in board minutes.
Legal Reference:
Iowa Code § 279.8 (2013).
281 I.A.C. 12.3(2).
Cross Reference:
200.3 Responsibilities of the Board of Directors
209 Board of Directors' Management Procedures
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 209.5
ADMINISTRATION IN THE ABSENCE OF POLICY
When there is no board policy in existence to provide guidance on a matter, the superintendent is authorized to act appropriately under the circumstances surrounding the situation, keeping in mind the educational philosophy and financial condition of the school district.
It is the responsibility of the superintendent to inform the board of the situation and the action taken and to document the action taken. If needed, the superintendent will draft a proposed policy for the board to consider.
Legal Reference:
Iowa Code § 279.8 (2013).
281 I.A.C. 12.3(2).
Cross Reference:
200.3 Responsibilities of the Board of Directors
209 Board of Directors' Management Procedures
302.4 Superintendent Duties
304 Policy Implementation
Approved: 07-09-08
Reveiwed: 04-23-14
Revised: 08-13-08
Code No. 209.6
REVIEW AND REVISION OF POLICY
The board shall, at least once every five years, review board policy. Once the policy has been reviewed, even if no changes were made, a notation of the date of review is made on the face of the policy Statement.
It is the responsibility of the superintendent to keep the board informed as to legal changes at both the federal and state levels. The superintendent will also be responsible for bringing proposed policy statement revisions to the board's attention.
If a policy is revised because of a legal change over which the board has no control or a change which is minor, the policy may be approved at one meeting at the discretion of the board.
NOTE: This is a mandatory policy. Boards must review board policy at least every five years according to the educational standards. In order to comply with the educational standards, notation must be made on policies stating when the policy was reviewed or revised. Boards can use any method they want for reviewing board policy.
Legal Reference:
Iowa Code § 279.8 (2013).
281 I.A.C. 12.3(2).
Cross Reference:
200.3 Responsibilities of the Board of Directors
209 Board of Directors' Management Procedures
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 209.7
REVIEW OF ADMINISTRATIVE REGULATIONS
Board policy sets the direction for the administration of the education program and school district operations. Some policies require administrative regulations for implementation.
It is the responsibility of the superintendent to develop administrative regulations to implement the board policies. The regulations, including handbooks, will be reviewed by the board prior to their use in the school district.
The administrative regulations will be available no later than the first regular board meeting after the adoption of the board policy unless the board directs otherwise.
Legal Reference:
Iowa Code §§ 279.8, .20 (2013).
Cross Reference:
200.3 Responsibilities of the Board of Directors
209 Board of Directors' Management Procedures
Approved: 07-09-08
Reviwed: 04-23-14
Revised: 08-13-08
Code No. 210.1
ANNUAL MEETING
Each year, after August 31, the board will hold its annual meeting.
At the annual meeting, the board will examine the financial books and settle the secretary's and treasurer's statements for the fiscal year ending the preceding June 30. As part of the annual reports, the treasurer will present affidavits from depository banks. The board may also appoint the board's legal counsel at the annual meeting.
NOTE: The requirement that the treasurer present an affidavit for depository banks is a legal requirement. The range of dates for a board's annual meeting comply with Iowa law. For more detailed discussion of this issue, see IASB's Policy Primer, Vol. 17 #1 - August 5, 2003.
Legal Reference:
Iowa Code §§ 279.2, .3, .33 (2013).
Cross Reference:
206.3 Secretary
206.4 Treasurer
701.1 Depository of Funds
707 Fiscal Reports
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 210.2
REGULAR MEETING
The regular meeting time and date will be set by the board at its annual organizational meeting. The regular meetings of the board will be held on the second and the fourth Wednesday of each month.
Meetings will begin promptly at 6:00 p.m. The board will adhere to this meeting date and time unless the board requires additional meetings or, due to circumstances beyond the board's control, the meeting cannot be held on the regular meeting date, and the meeting will be re-scheduled at the board's convenience. Public notice of the meetings will be given.
Legal Reference:
Iowa Code §§ 21.3, .4; 279.1 (2013).
1980 Op. Att'y Gen. 148.
Cross Reference:
200.1 Organization of the Board of Directors
210 Board of Directors' Meetings
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 210.3
SPECIAL MEETING
It may be necessary for the board to conduct a special meeting in addition to the regularly scheduled board meeting. Special meetings may be called by the president of the board or by the board secretary at the request of a majority of the board. Should a special meeting be called, public notice will be given.
If the special meeting called is an emergency meeting and the board cannot give public notice in its usual manner, the board will give public notice of the meeting as soon as practical and possible in light of the situation. Emergency meetings will only be held when an issue cannot wait twenty-four hours necessary for a special meeting. The reason for the emergency meeting and why notice could not be given in its usual manner will be stated in the minutes.
Only the purpose or issue for which the special meeting was called may be discussed and decided in the special meeting. The board will strictly adhere to the agenda for the special meeting and action on other issues will be reserved for the next regular or special board meeting.
Legal Reference:
Iowa Code §§ 21.3, .4; 279.2 (2013).
1980 Op. Att'y Gen. 148.
Cross Reference:
200.1 Organization of the Board of Directors
210 Board of Directors' Meetings
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 210.4
WORK SESSIONS
The board, as a decision-making body, is confronted with a continuing flow of problems, issues, and needs which require action. While the board is determined to expedite its business, it is also mindful of the importance of planning, brainstorming, and thoughtful discussion without action. Therefore, the board may schedule work sessions and retreats in order to provide its members and the administration with such opportunities. The board has the authority to hire an outside facilitator to assist it in work sessions.
Topics for discussion and study will be announced publicly, and work sessions and retreats will be conducted in open session. No board action will take place at the work session.
NOTE: Work sessions are considered open board meetings for which all of the requirements of the open meetings law apply including the requirement that board minutes be published.
Legal Reference:
Iowa Code §§ 21; 279.8 (2013).
1982 Op. Att'y Gen. 162.
1980 Op. Att'y Gen. 167.
976 Op. Att'y Gen. 384, 514, 765.
1972 Op. Att'y Gen. 158.
1970 Op. Att'y Gen. 287.
Cross Reference:
210 Board of Directors' Meetings
211 Open Meetings
Approved: 07-09-08
Reviewed: 4-23-14
Revised: 08-13-08
Code No. 210.5
MEETING NOTICE
Public notice will be given for meetings and work sessions held by the board. Public notice will indicate the time, place, date, and tentative agenda of board meetings. The public notice will be posted on the bulletin board in the central administration office at least twenty-four hours before the meeting takes place.
A copy of the public notice will be provided to those who have filed a request for notice with the central administration office secretary. These requests for notice must be in writing. A copy of the public notice will also be accessible to employees and students.
In the case of special meetings, public notice will be given in the same manner as for a regular meeting unless it is an emergency meeting. In that case, public notice of the meeting will be given as soon as practical and possible in light of the situation. The media and others who have requested notice will be notified of the emergency meeting. Attendance at a special meeting or emergency meeting by the media or board members will constitute a waiver of notice.
It is the responsibility of the board secretary to give public notice of board meetings and work sessions.
Legal Reference:
Dobrovolny v. Reinhardt, 173 N.W.2d 837 (Iowa 1970).
Iowa Code §§ 21.2-.4; 279.1, .2 (2013).
1952 Op. Att'y Gen. 133.
Cross Reference:
210 Board of Directors' Meetings
210.8 Board of Directors' Meeting Agenda
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 210.6
QUORUM
Action by the board regarding the affairs of the school district may be taken only when a quorum, a majority of the board members, is in attendance at the board meeting.
While board members are encouraged to attend board meetings, four members will constitute a quorum and are a sufficient number to transact business of the school corporation. The adjournment of a meeting may be executed without a quorum.
An affirmative vote of a majority of the votes cast is sufficient to pass a motion or take action unless law or board policy requires a vote of a greater number.
It is the responsibility of each board member to attend board meetings.
Legal Reference:
Iowa Code §§ 21.5(1); 279.4 (2013).
Cross Reference:
210 Board of Directors' Meetings
Approved: 07-09-08
Reviwed: 04-23-14
Revised: 08-13-08
Code No. 210.7
RULES OF ORDER
An orderly board meeting allows the board members to participate in the discussion and decision process on an issue confronting the school district. Rules of order for board meetings allow school district business and the related information concerning the business to be brought to the attention of the board. They also allow the board to discuss, act upon, and make a clear record of school district business in a regular, ordered, reasonable, and consistent manner.
Robert's Rule of Order, will guide the meetings. Revised, latest edition as modified by this policy and subsequent rule.
The purpose of modified rules adopted by the board are:
It is the responsibility of each board member to follow the rules of order stated in this policy at each meeting, and it is the responsibility of the presiding officer to conduct the board meeting within these rules.
Legal Reference:
Iowa Code §§ 21.2, .7; 279.8 (2013).
Cross Reference:
210 Board of Directors' Meetings
210.8 Board Meeting Agenda
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 210.7R1
RULES OF ORDER REGULATION
The following rules of procedure have been reviewed by the board:
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 210.8
BOARD MEETING AGENDA
The tentative agenda for each board meeting will state the topics for discussion and action at the board meeting. The agenda is part of the public notice of the board meeting and will be posted and distributed.
Persons requesting to place an item on the agenda must make a request to the superintendent prior to the drafting of the tentative agenda. The person making the request must state the person's name, address, purpose of the presentation, action desired and pertinent background information. Requests from the public may be added to the tentative agenda at the discretion of the superintendent after consultation with the board president. Requests received after the deadline may only be added to the agenda for good cause.
Board members may place an item on the agenda by contacting both the superintendent and the board president with the recommendation. Each board meeting will conclude with an opportunity for board members to suggest items for subsequent board meetings.
The tentative agenda and supporting documents will be sent to the board members the Friday prior to the scheduled board meeting. These documents are the private property of the board member. Persons wishing to view the tentative agenda and supporting documents may do so at the central administration office.
The board will take action only on the items listed on the tentative agenda posted with the public notice. Items added to the agenda may be discussed or taken under advisement by the board. If an added item is acted upon, the minutes of the board meeting will state the reason justifying the immediate action.
It is the responsibility of the board president, preferably the vice president, and superintendent to develop the agenda for each board meeting.
Legal Reference:
Iowa Code §§ 21; 279.8 (2013).
1980 Op. Att'y Gen. 269.
Cross Reference:
210 Board of Directors' Meetings
211 Open Meetings
213 Public Participation in Board Meetings
215 Board of Directors' Records
402.5 Public Complaints About Employees
502.4 Student Complaints and Grievances
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 210.9
CONSENT AGENDAS
Very often the board must consider agenda items which are non-controversial or similar in content. Such agenda items might include ministerial tasks such as, but not limited to, the approval of the agenda, approval of previous minutes, approval of bills, approval of reports, etc. These items might also include similar groups of decisions such as, but not limited to, approval of staff contracts, approval of maintenance details for the school buildings and grounds, open enrollment requests or approval of various schedules.
In order for a more efficient administration of board meetings, the board may elect to use a consent agenda for the passage of non-controversial items or items of a similar nature.
The superintendent in consultation with the board president and board secretary shall place items on the consent agenda. By using a consent agenda, the board has consented to the consideration of certain items as a group under one resolution. Items may be removed from the consent agenda at the request of a board member.
Nothing in this policy is to be construed as an attempt to avoid full compliance with laws dealing with open meetings or public notice of the agenda and meeting.
Legal Reference:
Iowa Code §§ 21; 279.8 (2013).
Cross Reference:
210 Board of Directors' Meetings
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 211
OPEN MEETINGS
A board meeting is a gathering of a majority of board members in which deliberation of an issue within the jurisdiction of the board takes place. A gathering for the purpose of social or ministerial action will not constitute a board meeting unless a discussion of policy takes place. Meetings of the board will be conducted in an open session unless a closed session is authorized by law or the meeting is exempt from the open meetings law.
Legal Reference:
Iowa Code §§ 21, 279.1-.2 (2013).
1982 Op. Att'y Gen. 162.
1980 Op. Att'y Gen. 167.
Cross Reference:
208 Ad Hoc Committees
210 Board of Directors' Meetings
210.8 Board Meeting Agenda
212 Closed Sessions
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 212
CLOSED SESSIONS
Generally, board meetings will be open meetings, unless a closed session or exempt meeting is provided for by law. The board will hold a closed session or exempt meeting in the situations stated below.
Exceptions to the Open Meetings Law
Closed sessions take place as part of an open meeting. The item for discussion in the closed session will be listed as part of the tentative agenda on the public notice. The motion for a closed session, stating the purpose for the closed session, will be made and seconded during the open meeting. A minimum of two-thirds of the board, or all of the board members present, must vote in favor of the motion on a roll call vote. Closed sessions will be tape recorded and have detailed minutes kept by the board secretary. Final action on matters discussed in the closed session will be taken in an open meeting.
The minutes and the tape recording will restate the motion made in the open meeting, the roll call vote, the members present, and the time the closed session began and ended. The tape recordings and the written minutes will be kept for one year from the date of the meeting. Real estate related minutes and tapes will be made public after the real estate transaction is completed.
The detailed minutes and tape recordings will be sealed and will not be public records open to public inspection. The minutes and tape recordings will only be available to board members or opened upon court order in an action to enforce the requirements of the open meetings law. The board has complete discretion as to whom may be present at a closed session.
Reasons for the board entering into a closed session from an open meeting include, but are not limited to, the following:
Exemptions to the Open Meetings Law
Board meetings at which a quorum is not present, or gatherings of the board for purely ministerial or social purposes when there is no discussion of policy or no intent to avoid the purposes of the open meetings law, are exempt from the open meetings law requirements. Since gatherings of this type are exempt from the open meetings requirements, they can be held without public notice, be separate from an open meeting, be held without taping the gathering or taking minutes, and be held without a vote or motion.
The board may also hold an exempt session for the following:
NOTE: This policy reflects the exceptions and exemptions to the open meeting law. Any deviation from this policy should be addressed to legal counsel prior to action.
Legal Reference:
Iowa Code §§ 20.17; 21; 22.7; 279.15, .16, .24 (2013).
1982 Op. Att'y Gen. 162.
1980 Op. Att'y Gen. 167.
1976 Op. Att'y Gen. 384, 514, 765.
1972 Op. Att'y Gen. 158.
1970 Op. Att'y Gen. 287.
Cross Reference:
208 Ad Hoc Committees
211 Open Meetings
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 213
PUBLIC PARTICIPATION IN BOARD MEETINGS
The board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board will set time aside for citizen participation, at a specific time during the meeting. Citizens wishing to present petitions to the board may do so at this time. In addition, the board president may recognize citizens who wish to address the board on a certain agenda item. However, the board will only receive the petitions and not act upon them or their contents. The board has the discretion to limit or to waive the amount of time set aside for public participation.
The orderly process of the board meeting will not be interfered with or disrupted. Only those speakers recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, an individual causing disruption may be asked to leave the board meeting.
Individuals who have a complaint about employees may bring their complaint to the board only after they have followed board policy addressing citizens' complaints. Students who have a complaint may only bring their complaint to the board after they have followed board policy addressing students' complaints.
NOTE: Members of the public do not have a legal right to participate in board meetings. Boards need to make the determination how best, if at all, to involve the public in their board meetings. Boards that follow other practices for allowing the public to participate in board meetings should amend this policy to reflect their practice.
Legal Reference:
Iowa Code §§ 21; 22; 279.8 (2013).
Cross Reference:
205 Board Member Liability
210.8 Board Meeting Agenda
214 Public Hearings
307 Communication Channels
401.4 Employee Complaints
402.5 Public Complaints About Employees
502.4 Student Complaints and Grievances
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 213R1
GENERAL COMPLAINTS BY CITIZENS
The board recognizes that concerns regarding the operation of the school district will arise. The board further believes that constructive criticism can assist in improving the quality of the education program and in meeting individual student needs. The board also places trust in its employees and desires to support their actions in a manner which frees them from unnecessary or unwarranted criticism and complaints.
The board has specific policies and procedures pertaining to violence, sexual harassment, discrimination, and bullying.
Procedures for dealing with complaints concerning programs or practices should be governed by the following principles:
Specific procedures for handling complaints may be established in policies. The board, consistent with its board policy-making role, will deal with complaints concerning specific schools, programs or procedures only after the usual channels have been exhausted. Complaints regarding employees or complaints by students will follow the more specific policies on those issues.
When a complaint requiring attention is received by the board or a board member, it will be referred to the superintendent. After all of the channels have been exhausted, the complainant may appeal to the board by requesting a place on the board agenda or during the public audience portion of the board meeting. If the complainant appeals to the board, the appeal will be in writing, will be signed and will explain the process followed by the complainant prior to the appeal to the board. It is within the board’s discretion to determine whether to hear the complaint.
Cross Reference:
104 Anti-Bullying/Sexual Harassment
401.4 Employee Complaints
403.5 Bullying, Harassment, and Sexual Harassment Behavior Code
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 214
PUBLIC HEARINGS
Public hearings may be held on school district matters at the discretion of the board. Public notice of a public hearing will be in the same manner as for a board meeting except that the notice will be given at least ten days before the hearing is to be held unless it is impossible or impractical to do so, or the law requires otherwise.
At public hearings, citizens of the district will be allowed to speak on the issue for which the public hearing is being held. Others may be allowed to speak at the board's discretion. Speakers are asked to keep their remarks as brief as possible. Prior to the beginning of the hearing, speakers and spectators will be apprised of the rules of order to be followed regarding time limitations, questions, remarks and rebuttals. In no event will a speaker be allowed to take the time of another speaker.
The board will conduct public hearings in an orderly fashion. At the beginning of the hearing, statements, background materials and public hearing rules and procedures will be presented by the board president. The board president will recognize the speakers. A board member may ask questions of the speakers after receiving permission from the board president. Only those speakers recognized by the chair will be allowed to speak. Comments by others are out of order. Individuals who interfere with or interrupt speakers, the board, or the proceedings, will be asked to leave.
Legal Reference:
Iowa Code §§ 21; 24.9; 26.12; 279.8, .10; 297.22 (2013).
Cross Reference:
210 Board of Directors' Meetings
213 Public Participation in Board Meetings
601.1 School Calendar
703.1 Budget Planning
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 215
BOARD OF DIRECTORS' RECORDS
The board will keep and maintain permanent records of the board including, but not limited to, records of the minutes of board meetings and other required records of the board.
It is the responsibility of the board secretary to keep the minutes of the board meetings. The minutes of each board meeting will include, at a minimum, the following items: a record of the date, time, place, members present, action taken and the vote of each member, and the schedule of bills allowed will be attached. This information will be available within two weeks of the board meeting and forwarded to the newspaper designated as the official newspaper for publication. The information does not need to be published within two weeks. The schedule of bills allowed may be published on a once monthly basis in lieu of publication with the minutes. The permanent records of the board minutes may include more detail than is required for the publication of the minutes.
Minutes waiting approval at the next board meeting will be available for public review at the central administration office after the board secretary transcribes the notes into typewritten material which has been proofread for errors and retyped.
NOTE: This is a mandatory policy. The requirements in the second paragraph are all legal requirements.
Legal Reference:
Iowa Code §§ 21; 22; 279.8, .35, .36; 291.6, .7; 618.3 (2013).
281 I.A.C. 12.3(1).
1982 Op. Att'y Gen. 215.
1974 Op. Att'y Gen. 403.
1952 Op. Att'y Gen. 133.
Cross Reference:
206.3 Secretary
206.4 Treasurer
208 Ad Hoc Committees
210.8 Board Meeting Agenda
708 Care, Maintenance and Disposal of School District Records
901 Public Examination of School District Records
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 216.1
ASSOCIATION MEMBERSHIP
Participation in board member associations are beneficial to the board. The board may maintain an active membership in the Iowa Association of School Boards and in organizations the board determines will be of benefit to the board and the school district.
Legal Reference:
Iowa Code § 279.38 (2013).
Cross Reference:
216.2 Board of Directors' Member Development and Training
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 216.2
BOARD OF DIRECTORS' MEMBER DEVELOPMENT AND TRAINING
The board may participate in conferences sponsored by educational associations and agencies in addition to its own in-service programs and work sessions.
The board may work closely with the Iowa Association of School Boards' Academy of Board Learning Experiences and encourage the board members to participate in conferences to achieve the Better Boardsmanship Award.
Legal Reference:
Iowa Code §§ 279.8, .38 (2013).
Cross Reference:
216.1 Association Membership
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 216.3
BOARD OF DIRECTORS' MEMBER COMPENSATION AND EXPENSES
As an elected public official, the board member is a public servant who serves without compensation for the board member's time spent as a board member. Board members will be reimbursed for actual and necessary expenses incurred in the performance of their official duties.
It is the responsibility of the board secretary to compile the expenses of board members and bring them to the board for audit and approval in the same manner as other claims of the school district. It is the responsibility of the board to determine through the audit and approval process of the board whether the expenses incurred by a board member are actual and necessary expenses incurred in the performance of their official duties.
Legal Reference:
Iowa Code §§ 68B; 277.27; 279.7A, .8, .32 (2013).
Cross Reference:
203 Board of Directors' Conflict of Interest
401.7 Employee Travel Compensation
401.10 Credit Cards
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08
Code No. 217
GIFTS TO BOARD OF DIRECTORS
Board members may receive a gift on behalf of the school district. Board members will not, either directly or indirectly, solicit, accept, or receive a gift, series of gifts, or an honorarium unless the donor does not meet the definition of "restricted donor" stated below or the gift or honorarium does not meet the definition of gift or honorarium stated below.
A "restricted donor" is defined as a person or other entity which:
A "gift" is the giving of anything of value in return for which something of equal or greater value is not given or received. However, "gift" does not include any of the following:
An "honorarium" is anything of value that is accepted by, or on behalf of, a board member as consideration for an appearance, speech, or article. An honorarium does not include any of the following:
It is the responsibility of each board member to know when it is appropriate to accept or reject gifts or Honorariums.
NOTE: This policy is a reflection of the law.
Legal References:
Iowa Code ch. 68B (2013).
1972 Op. Att'y Gen. 276.
1970 Op. Att'y Gen. 319.
Cross References:
203 Board of Directors' Conflict of Interest
402.4 Gifts to Employees
704.4 Gifts - Grants - Bequests
Approved: 07-09-08
Reviewed: 04-23-14
Revised: 08-13-08