Code No. 905.1
COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT
School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" will include organizations, groups and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment.
Entities that wish to use school district facilities or equipment must apply at any attendance center. It is the responsibility of the board secretary or designee to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the board secretary or designee to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.
Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the building principal or designee. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.
Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.
The school district will sponsor education related organizations' use of the ICN upon approval of the superintendent. Sponsored ICN user’s mission must be consistent with the mission of the school district. Costs associated with the use of the ICN will be passed on by the school district to the sponsored user.
Authorized users of the ICN will ensure their use of the ICN is consistent with their written mission. The ICN will not be used for profit making ventures. Authorized users may not resell time on the ICN. Entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming must follow the state scheduling requirements. It is recommended that entities that wish to use the school district’s ICN classroom to originate, receive, or broadcast programming, contact the school district’s ICN scheduler’s office to inform them of their needs.
It is the responsibility of the entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming in compliance with the law regarding authorized use of and content of the programming on the ICN. The school district assumes no responsibility or liability for entities using the ICN classroom in violation of the law, the authorized user’s mission or school district policy and its supporting administrative regulations. The school district reserves the right to charge all costs, including attorney fees, that may arise to the entity for the entity’s failure to comply with the law or school district policy and its supporting administrative regulations.
The board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.
It is the responsibility of the board secretary or designee to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.
Legal Reference:
Iowa Code §§ 8D; 276; 278.1(4); 279.8; 297.9-.11 (2007).
1982 Op. Att'y Gen. 561.
1940 Op. Att'y Gen. 232.
1936 Op. Att'y Gen. 196.
Cross Reference:
704 Revenue
904.2 Advertising
Approved: 03-13-13
Reviewed: 07-11-18
Revised: 05-08-13
Grinnell-Newburg School District, Grinnell, IA
Code No. 905.1E1
FACILITY REQUEST FORM
The undersigned applicant makes application for the use of the school building designated below. Please refer to the Facilities Rental Procedures and Board Policy 905 to determine proper use of the facility. The applicant must complete a Facility Use Agreement prior to the use of facilities.
Today’s Date: _____________ Name of Organization/Group: ________________________________
Type of Organization (check one): __Non-Profit __For-Profit __Government __Educational
Representative Contact Information:
Name: _________________________________________ Phone: ______________________________
Address: _______________________________________ E-mail: ______________________________
_______________________________________
Building Requested: __ Middle School __ High School
__ Bailey Park Elementary __ Davis Elementary __ Fairview Elementary
Please select the area(s) of the building you wish to rent:
__Auditorium __Main Gym __Secondary Gym __Cafeteria
__Band/Choir Room __Mini-Theatre __Media Center __Classroom
__Other _____________________
Purpose of Use: _______________________________________________________________________
Date(s) to be used: ___________________________ Time range of use (include am/pm): __________
Is it a fundraising activity? Yes No If yes, where do funds go? _____________________________
Estimated number of participants: Youth: _________ Adults: ___________ Seniors: ______________
Additional Equipment Requested: ________________________________________________________
Name of Insurance Company? _______________________________ Policy #: ____________________
_____________________________________________________________________________________
Signature of Applicant Date
Approved: 03-13-13
Reviewed: 07-11-18
Revised: 05-08-13
Grinnell-Newburg School District, Grinnell, IA
Code No. 905.1E2
GRINNELL-NEWBURG COMMUNITY SCHOOL DISTRICT FACILITY RENTAL AGREEMENT
Agreement Date: ______________ Name of Organization/Group: _____________________________
User Category (check one): __Class A __Class B __Class C __Class D
Contact Person: ______________________________________ Contact Phone: _________________
Billing Address: ______________________________________________________________________
Rented Facility Space(s): _______________________________________________________________
Rental Date(s): _________________________________ Start Time: ________ End Time: _________
Fees:
Rental Space: Total Hours _________ x Hourly Rate ___________ = _____________________
Custodial Service: Total Hours _________ x Hourly Rate ___________ = _____________________
Event Supervisor: Total Hours _________ x Hourly Rate ___________ = _____________________
A/V Technician: Total Hours _________ x Hourly Rate ___________ = _____________________
Student A/V Tech: Total Hours _________ x Hourly Rate ___________ = _____________________
Kitchen Staff: Total Hours _________ x Hourly Rate ___________ = _____________________
Auditorium Equipment: ________________________________________ = ____________________
Other Equipment/Charges: _____________________________________ = ____________________
TOTAL FEE: = $____________________
I have read board policy 905.1R1 Facility Use Guidelines and Rental Fee Schedule and agree to the guidelines, requirements, and responsibilities as stated? __Yes __No
In addition, the undersigned agrees to hold the district harmless from all claims arising from the entity’s use, conduct, or management of facilities, grounds, or contents, including theft or damage to property. Undersigned further agrees to hold the district harmless from all costs, attorneys’ fees, expenses, and liabilities incurred in connection with such claims. __Yes __No
_____________________________________________________________________________________
Signature of Applicant Date
_____________________________________________________________________________________
Signature of District Official Date
Approved: 03-13-13
Reviewed: 07-11-18
Revised: 05-08-13
Grinnell-Newburg School District, Grinnell, IA
Code No. 905.1R1
FACILITY USE GUIDELINES AND RENTAL FEES SCHEDULE
The Grinnell-Newburg Schools are owned, maintained, and supported by the public. The Board of Education actively seeks to respond to the educational, cultural, and recreational needs of the community through the total resources of the community schools. However, all school facilities and outdoor areas have been primarily erected and maintained for the use of the students of Grinnell-Newburg Schools and shall not be used for another purpose that will conflict with the primary use. Any activity connected with approved school programs will take precedence over any request for use of the facilities for any other purpose. Please read the following facility rental guidelines and Grinnell-Newburg School Board Policy before completing a facility request.
Categories of Users (In Priority Order):
Class A: School District and District Organizations
Class B: Public Agencies and District Co-Sponsored Activities
Class C: Community Youth Organizations/Teams and Community Non-Profit and Civil Organizations
Class D: For-Profit Organizations and Other Private Interest Groups
In cases where the user category is in question, final determination will be made by the Superintendent.
Scheduling of Facilities:
Rental Process:
Regulations Concerning the Use of School Facilities:
Approved: 03-13-13
Reviewed: 05-08-13
Revised: 7-11-18
Grinnell-Newburg School District, Grinnell, IA