500 Series: Students

500 Series: Students
Policy Manual
Grinnell-Newburg School District

500         Objectives for Equal Educational Opportunities for Students (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.1      Resident Students (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.2      Non-Resident Students (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.3      Compulsory Attendance (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.4      Entrance-Admissions (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.5      Attendance Center Assignment (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.6      Student Transfers In (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.7      Student Transfers Out or Withdrawals (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.8      Student Attendance Records (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.9      Student Absences - Excused (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.10    Truancy - Unexcused Absences (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.10R1 Truancy - Unexcused Absences Regulation (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.11    Student Release During School Hours (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.12    Pregnant Students (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/09)
501.13    Student of Legal Age (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.14    Open Enrollment Transfers - Procedures as a Sending District (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.15    Open Enrollment Transfers - Procedures as a Receiving District (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
501.16    Homeless Children and Youth (approved: 10/14/09, reviewed: 2/24/16, revised: 1/6/10)
502.1      Student Appearance (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
502.2      Care of School Property/Vandalism (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
502.3      Freedom of Expression (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
502.4      Student Complaints and Grievances (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
502.5      Student Lockers and Student Desks (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
502.6      Weapons (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
502.7      Smoking - Drinking - Drugs (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
502.8      Search and Seizure (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
502.8E1  Search and Seizure Checklist (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
502.8R1  Search and Seizure Regulation (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
502.9       Interviews of Students by Outside Agencies (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
502.10     Use of Motor Vehicles (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
503.1       Student Conduct (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
503.1R1  Student Suspension (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
503.2       Expulsion (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
503.3       Fines - Fees - Charges (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
503.3E1  Standard Fee Waiver Application (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
503.3R1  Student Fee Waiver and Reduction Procedures (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
503.4       Good Conduct Rule (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
503.5       Corporal Punishment (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
504.1       Student Government (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
504.2       Student Organizations (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
504.3       Student Publications (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
504.3R1  Student Publications Code (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
504.4       Student Performances (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
504.5       Student Fund Raising (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
504.6       Student Activity Program (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
505.1       Student Progress Reports and Conferences (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
505.2       Student Promotion - Retention - Acceleration (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
505.3       Student Honors and Awards (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
505.4       Testing Program (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
505.5       Graduation Requirements (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
505.6       Early Graduation (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
505.7       Commencement (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
505.8       Parental Involvement (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.1       Student Records Access (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.1R1  Use of Student Records Regulation (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.1E1  Students Records Checklist (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.1E2  Request of Nonparent for Examination or Copies of Student Records (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.1E3  Authorization for Release of Student Records (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.1E4  Request for Hearing on Correction of Student Records (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.1E5  Request for Examination of Student Records (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.1E6  Notification of Transfer of Student Records (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.1E7  Letter to Parent Regarding Receipt of Court Order or Subpoena (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.1E8   Juvenile Justice Agency Information Sharing Agreement (approved: 10/28/09, reviewed: 2/24/16, revised: 1/6/10)
506.1E9   Annual Notice (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.2E1   Authorization for Releasing Student Directory Information (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.2R1   Use of Directory Information (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.3       Student Photographs (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
506.4       Student Library Circulation Records (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
507.1       Student Health and Immunization Certificates (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
507.2       Administration of Medication to Students (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
507.2E1   Authorization for Administration of Medication (approved: 11/11/09, reviewed: 2/24/16, revised: 10/11/17)

507.3       Communicable Diseases - Students (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
507.4       Student Illness or Injury at School (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
507.5       Emergency Plans and Drills (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
507.6       Student Insurance (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
507.7       Custody and Parental Rights (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
507.8       Student Special Health Services (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
507.8R1  Special Health Services Regulation (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
507.9       Wellness Policy (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
508.1       Class or Student Group Gifts (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)
508.2       Open Nights (approved: 11/11/09, reviewed: 2/24/16, revised: 1/6/10)

500 Objectives for Equal Educational Opportunities for Students

Code No. 500

OBJECTIVES FOR EQUAL EDUCATIONAL OPPORTUNITIES FOR STUDENTS

This series of the board policy manual is devoted to the board's goals and objectives for assisting the students of the  school district in obtaining an education. Each student will have an opportunity to obtain an education in compliance with the policies in this series.

It is the goal of the board to develop a healthy social, intellectual, emotional, and physical self-concept in the students enrolled in the school district. Each student attending school will have the opportunity to use it and its education program and services as a means for self-improvement and individual growth. In so doing, the students are expected to conduct themselves in a manner that assures each student the same opportunity.

The board supports the delivery of the education program and services to students free of discrimination on the basis of race, color, sex, marital status, national origin, religion, socio-economic status, creed, sexual orientation, gender identity or disability. This concept of equal educational opportunity serves as a guide for the board and employees in making decisions relating to school district facilities, employment, selection of educational materials, equipment, curriculum, and regulations affecting students.

In the delivery of the education program, students will treat the employees with respect and students will receive the same in return. Employees have the best interests of the students in mind and will assist them in school-related or personal matters if they are able to do so. Students should feel free to discuss problems, whether school-related or personal, with the guidance counselor or other employees.

Board policies, rules and regulations affect students while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.

Board policy refers to the term "parents" in many of the policies. The term parents for purposes of this policy manual will mean the legal parents, the legal guardian or custodian of a student. Students who have reached the age of majority are considered an adult by law.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may be directed to the Affirmative Action Coordinator by writing to the Affirmative Action Coordinator, Grinnell-Newburg Community School District, Grinnell, Iowa 50112; or by telephoning 641-236-2700; and may also be directed in writing to the Director of the Region VII office of Civil Rights, U.S. Department of Education 8930 Ward Parkway, Suite 2037, Kansas City, MO. 64114 (816) 268-0550 or Iowa Dept. of Education, Grimes State Office Bldg., Des Moines, IA. (515) 281- 5294. This inquiry or complaint to the federal or state office may be done instead of, or in addition to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the school district's central administrative office and the administrative office in each attendance center.

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.1 Resident Students

Code No. 501.1

RESIDENT STUDENTS

Children who are residents of the school district community will attend the school district without paying tuition.

The residence of a student means the place, abode, or dwelling of the student. Generally, the legal dwelling of minors is the same as their parents. A student may establish a dwelling with someone other than the parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not for the purpose of obtaining a free public education. Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.

NOTE: This policy reflects the current Iowa law regarding residency and payment of tuition.

Legal Reference:     
Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d        704 (Iowa 1983).
Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).
Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).
33 D.P.I. Dec. Rule 80 (1984).
Iowa Code §§ 257.6; 282.2, .6, .7; 285.4 (2013).
1956 Op. Att'y Gen. 185.
1946 Op. Att'y Gen. 197.
1938 Op. Att'y Gen. 69.
1930 Op. Att'y Gen. 147.

Cross Reference:     
100 Legal Status of the School District
501 Student Attendance

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.2 Nonresident Students

Code No. 501.2

NONRESIDENT STUDENTS

Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent upon application and payment of tuition. The tuition rate is the current per-pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in the school district may be permitted to attend without the payment of tuition at the discretion of the superintendent and approval of the board. Students who plan to open enroll to the nonresident district may complete the school year without approval of the superintendent or board. These students, other than students in grades eleven and twelve, must have the recommendation of the principal.

Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition. These students may be required to identify an adult, who resides in the school district, identified for purposes of administration.

Nonresident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to October 1 may be allowed to attend without the payment of tuition.

NOTE: This policy reflects current Iowa law. Iowa's open enrollment law has not eliminated the need for this policy. This policy affects nonresident students who do not qualify for open enrollment.

Legal Reference:     
Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d
704 (Iowa 1983).
Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).
Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).
Iowa Code §§ 257.6; 282.1, .2, .6, .7, .24 (2013).

Cross Reference:     
501 Student Attendance

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.3 Compulsory Attendance

Code No. 501.3

COMPULSORY ATTENDANCE

Parents within the school district who have children over age six and under age sixteen by September 15, in proper physical and mental condition to attend school, will have the children attend the school district at the attendance center designated by the board. Students will attend school the number of hours school is in session in accordance with the school calendar. Exceptions to this policy include children who:

  • have completed the requirements for graduation in an accredited school or have obtained a high school equivalency diploma;
  • are attending religious services or receiving religious instruction;
  • are attending an accredited nonpublic school;
  • are attending an approved or probationally approved private college preparatory school;
  • are attending an accredited nonpublic school; or,
  • are receiving competent private instruction.

It is the responsibility of the parent of a child to provide evidence of the child's mental and physical inability to attend school or of the child's qualifications for one of the exceptions listed above.

The principal, or designee, will investigate the cause for a student's truancy. If the principal or designee is unable to secure the truant student's attendance, the principal should discuss the next step with the superintendent. If, after superintendent action, the student is still truant, the principal will refer the matter over to the county attorney.

The school will participate in mediation if requested by the county attorney. The principal or designee will represent the school district in mediation. The school district will monitor the student's compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

Note: The compulsory attendance law does not require school districts to have a truancy officer.

Legal Reference:     
Iowa Code §§ 259A; 279.10-.11; ch. 299; 299A (2013).
441 I.A.C. 41.25(8).
1978 Op. Att'y. Gen. 379.

Cross Reference:     
501 Student Attendance
601.1 School Calendar
604.1 Competent Private Instruction

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.4 Entrance - Admissions

Code No. 501.4

ENTRANCE - ADMISSIONS

Children in the school district community will be allowed to enroll in the school district's regular education program beginning at age five. The child must be age five on or prior to September 15 to participate in the school district's kindergarten program. The child must be age six on or prior to September 15 to begin the first grade of the education program.

The board will require evidence of age and residency in the form of a birth certificate or other evidence before the student may enroll in the school district's education program. It is within the discretion of the superintendent to determine what is satisfactory evidence for proof of age.

Prior to enrollment, the parent must provide the administration with their health and immunization certificate. Failure to provide this information within the time period set by the superintendent is reason for suspension, expulsion, or denying admission to the student.

NOTE: This policy reflects current Iowa law.

Legal Reference:     
Iowa Code §§ 139A.8; 282.1, .3, .6 (2013).
1980 Op. Att'y Gen. 258.

Cross Reference:     
501 Student Attendance
507.1 Student Health and Immunization Certificates

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.5 Attendance Center Assignment

Code No. 501.5

ATTENDANCE CENTER ASSIGNMENT

The board will have complete discretion to determine the boundaries for each attendance center, and to assign students to attendance centers, and to assign students to the classrooms within the attendance center.

It is the responsibility of the superintendent to make a recommendation to the board annually regarding the assigned attendance center for each student. In making the recommendation, the superintendent will consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation difficulties, financial condition of the school district and other factors deemed relevant by the superintendent or the board.

Legal Reference:     
Iowa Code §§ 279.11; 282.7-.8 (2013).

Cross Reference:     
501 Student Attendance

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.6 Student Transfers In

Code No. 501.6

STUDENT TRANSFERS IN

Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district will request the student's cumulative records from the previous school district. If the student cannot offer proof of grade level, the superintendent or designee will make the grade level determination. The superintendent or designee may require testing or other information to determine the grade level. Students expelled or suspended from their previous school district will only be enrolled after approval of the board.

The superintendent or designee will determine the amount of credits to be transferred. If the student has not previously attended an accredited school, it is within the superintendent's or designee’s discretion to accept or reject credits or grades.

The board may deny admission if the student is not willing to provide the board with the necessary information.

NOTE: School districts do not need parental permission to request student records from previous school districts. The school district sending the records must notify the parents that the student's records have been sent.

Legal Reference:     
20 U.S.C. § 1232g (2012).
Iowa Code §§ 139A.8; 282.1, .3, .4; 299A (2013).

Cross Reference:     
501 Student Attendance
505.3 Student Honors and Awards
507 Student Health and Well-Being
604.1 Competent Private Instruction

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.7 Student Transfers Out or Withdrawals

Code No. 501.7

STUDENT TRANSFERS OUT OR WITHDRAWALS

If the student's parents wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they should notify the superintendent in writing as soon as possible of the decision to withdraw or transfer the student from the education program. The student or parent should present this written notice at the office and receive instructions regarding the return of textbooks, library books, locker equipment, etc.

The notice should state the student's final day of attendance. If the student is not enrolling in another school district, the school district will maintain the student's records in the same manner as the records of students who have graduated from the school district.

If the parents wish to have the student's cumulative record sent to the new school district, the parents must notify the superintendent in writing. This notice will include the name of the school district and the person at the new school district to whom the student's cumulative records should be sent. If the new school district requests the student's cumulative records, the school district will forward the cumulative records and notify the parents the records have been sent. The notice will inform the parents of their right to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents will notify the superintendent that the student is receiving competent private instruction and file the necessary competent private instruction reports.

NOTE: The third paragraph is a reflection of federal law regarding the forwarding of student records.

Legal Reference:     
20 U.S.C. § 1232g (2012).
Iowa Code §§ 274.1; 299.1-.1A (2013).

Cross Reference:     
501 Student Attendance
506 Student Records
604.1 Competent Private Instruction

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.8 Student Attendance Records

Code No. 501.8

STUDENT ATTENDANCE RECORDS

As part of the school district's records, the daily attendance of each student is recorded and maintained on file with the permanent records of the board secretary.

It is the responsibility of the principals to ensure that such reports are filed with the board secretary, the custodian of school records.

Legal Reference:     
Iowa Code §§ 294.4; 299 (2013).
281 I.A.C. 12.2(4).

Cross Reference:     
501 Student Attendance
506 Student Records

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.9 Student Absences - Excused

Code No. 501.9

STUDENT ABSENCES - EXCUSED

Regular attendance by students is essential for students to obtain the maximum opportunities from the education program. Parents and students alike are encouraged to ensure an absence from school is a necessary absence. Students will attend school unless excused by the principal of their attendance center.

Student absences approved by the principal are excused absences. These absences include, but are not limited to illness, family emergencies, recognized religious observances, appointments that cannot be scheduled outside the school day, and school-sponsored or approved activities.

Students whose absences are approved will make up the work missed and receive full credit for the missed school work. It is the responsibility of the student to initiate a procedure with the student's teacher to complete the work missed.

Students who wish to participate in school-sponsored activities must attend school one-half day the day of the activity unless permission has been given by the principal for the student to be absent.

It is the responsibility of the parent to notify the student's attendance center as soon as the parent knows the student will not be attending school on that day. The principal may request evidence or written verification of the student's reason for absence.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Legal Reference:     
Iowa Code §§ 294.4; 299 (2013).
281 I.A.C. 12.2(4).

Cross Reference:     
501 Student Attendance
503 Student Discipline
504 Student Activities
506 Student Records

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.10 Truancy - Unexcused Absences

Code No. 501.10

TRUANCY - UNEXCUSED ABSENCES

Regular attendance by the students at school is essential for students to obtain the maximum opportunities from the education program. Parents and students alike are encouraged to ensure an absence from school is a necessary absence. Students will attend school unless excused by the principal of their attendance center.

Truancy is the failure to attend school for the minimum number of days established in the school calendar by the board. Truancy is the act of being absent without a reasonable excuse. These absences are those not listed as excused absences in policy 501.9. Truancy will not be tolerated by the board.

Students are subject to disciplinary action for truancy including suspension and loss of credit for courses due to excessive absenteeism. It is within the discretion of the principal to determine, in light of the circumstances, whether a student may make up work missed because of truancy. Students receiving special education services may be assigned to supervised study hall or in-school suspension.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. The administrative regulations will indicate the disciplinary action to be taken for truancy.

Legal Reference:     
Iowa Code §§ 294.4; 299 (2013).
281 I.A.C. 12.3(4).

Cross Reference:     
206.3 Secretary
410.3 Truancy Officer
501 Student Attendance
503 Student Discipline
504 Student Activities
506 Student Records

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.10 R1 Truancy - Unexcused Absences Regulation

Code No. 501.10R1

TRUANCY - UNEXCUSED ABSENCES REGULATION

Daily, punctual attendance is an integral part of the learning experience and is required of all students to receive maximum benefit of the educational program. The habit of good attendance established early is one which helps a person be successful throughout his or her lifetime. More and more, employers, colleges and vocational schools expect good attendance and are checking student attendance records. They are aware that good and prompt attendance indicates dependability in a student.

The education that goes on in the classroom builds from day to day and as a result, absences always cause some disruption in the educational progress of the absent student. Students who are absent may not understand what the teacher is currently presenting, and may also become discouraged with the double burden of keeping current and main up missed work. In order to maintain interest and understanding in the instructional program, students should not expect to be absent any more than is absolutely necessary. Irregular attendance or tardiness by students not only limits their own studies, but also interferes with the progress of those students who are regular and prompt in attendance. Attendance is a shared responsibility that requires cooperation and communication among students, parents and school.

Students who are absent without a reasonable excuse, as determined by the principal, may be assigned to detention, in-school suspension, supervised study hall (loss of open campus privileges) or other appropriate disciplinary sanctions. Reasonable excuses include illness, family emergencies, recognized religious observances and school sponsored or approved activities. Reasonable excuses may also include family trips or vacations if the student’s work is finished prior to the trip or vacation. Supervised study hall, detention, early bird school, Saturday school, in-school suspension, or other appropriate disciplinary sanction will be assigned on a two-for-one basis.

A student who is unexcused for one or more classes for less than a whole school day, may be assigned to detention, in-school suspension or other appropriate disciplinary sanctions that equate to the amount of time they missed. If a student is unexcused for a whole day of classes, he or she may be assigned to detention, in-school suspension, supervised study hall (loss of open campus privileges) or other appropriate disciplinary sanctions. Parents are expected to telephone the school office to report a student’s absence prior to 8:30 a.m. on the day of the absence. Students with unexcused absences may also be referred to the at-risk coordinator.

Note: If “in-school suspension” is used in the above paragraphs, the following paragraph is recommended for inclusion.

In the event the student has not completed all of the student’s assignments while in in-school suspension, the student will remain out of class and in in-school suspension until caught up in every class.

School work missed because of absences must be made up within two times the numbers of days absent, not to exceed 10 days. The time allowed for make-up work may be extended at the discretion of the classroom teacher.

Students will be allowed to make up all work missed due to any absence and will receive full credit for make-up work handed in on time. Teachers will not have attendance or grading practices that are in conflict with this provision.

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.11 Student Release During School Hours

Code No. 501.11

STUDENT RELEASE DURING SCHOOL HOURS

Students will be allowed to leave the school district facilities during school hours only with prior authorization from their parents, unless the parent appears personally at the student's attendance center to arrange for the release of the student during school hours, or with the permission of the principal.

Approved reasons for release of a student during the school day will include, but not be limited to, illness, family emergencies, medical appointments, religious instruction, classes outside the student’s attendance center, employment for which the student has been issued a work permit and other reasons determined appropriate by the principal.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Students in grades 11 to 12 who are in good standing or under special circumstances may be allowed to leave the school district facilities when they are not scheduled to be in class. Students who violate school rules may have this privilege suspended.

Legal Reference:     
Iowa Code § 294.4 (2013).
281 I.A.C. 12.3(4).

Cross Reference:     
501 Student Attendance
503 Student Discipline
504 Student Activities
506 Student Records

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.12 Pregnant Students

Code No. 501.12

PREGNANT STUDENTS

The board encourages pregnant students to continue to attend the education program.

Legal Reference:     
Iowa Code §§ 216; 279.8; 280.3 (2013).

Cross Reference:     
501 Student Attendance
604.2 Individualized Instruction

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.13 Students of Legal Age

Code No. 501.13

STUDENTS OF LEGAL AGE

Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.

Parents will be allowed to access and view the student's records without written permission from the student if the student is still a dependent for tax purposes. In most cases, with the discretion of the principal or the superintendent, the student will be able to make decisions and sign documents rather than requiring parental permission or signature.

Legal Reference:     
20 U.S.C. § 1232g (2012).
Iowa Code §§ 22; 282.2, .6, .7; 285.4; 599.1; 622.10 (2013).
281 I.A.C. 12.3(6).

Cross Reference:     
501 Student Attendance
506 Student Records

Approved 2/24/16

Grinnell Newburg School District, Grinnell, IA

501.14 Open Enrollment Transfers - Procedures as a Sending District

Code No. 501.14

OPEN ENROLLMENT TRANSFERS - PROCEDURES AS A SENDING DISTRICT

The school district will participate in open enrollment as a sending district. As a sending district, the board will allow resident students who meet the requirements to open enroll to another public school district.

Parents requesting open enrollment out of the school district for their student will notify the sending and receiving school district no later than March 1 in the school year preceding the first year desired for open enrollment. The notice is made on forms provided by the Department of Education. The forms are available at the central administration office.

Parents of children who will begin kindergarten in the school district are exempt from the open enrollment March 1 deadline. Parents of children who will begin kindergarten will file in the same manner set forth above by September 1. Parents who have good cause as defined by law for failing to meet the March 1 deadline may make an open enrollment request by September 1 unless another deadline applies.

The receiving district will approve open enrollment requests according to the timelines established by law. The parents may withdraw the open enrollment request prior to the start of the school year. The receiving district’s superintendent will notify the parents and sending school district by mail within five days of the school district’s action to approve or deny the open enrollment request.

The board will not approve a student’s request to allow the receiving district to enter the school district for the purposes of transportation.

An open enrollment request out of the school district from parents of a special education student is reviewed on a case-by-case basis. The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student's needs. The area education agency director of special education serving the receiving district will determine whether the program is appropriate. The special education student will remain in the school district until the final determination is made.

It is the responsibility of the superintendent to maintain open enrollment request applications and notice forms. It will also be the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

NOTE: This policy reflects Iowa’s open enrollment law.

Legal Reference:     
Iowa Code §§ 139A.8; 274.1; 279.11; 282.1, .3, .8, .18; 299.1 (2009).
281 I.A.C. 17.
1990 Op. Att'y Gen. 75.

Cross Reference:     
501 Student Attendance
506 Student Records

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.15 Open Enrollment Transfers - Procedures as a Receiving District

Code No. 501.15

OPEN ENROLLMENT TRANSFERS - PROCEDURES AS A RECEIVING DISTRICT

The school district will participate in open enrollment as a receiving district. As a receiving district, the board will allow nonresident students, who meet the legal requirements, to open enroll into the school district. The board will have complete discretion to determine the attendance center of the students attending the school district under open enrollment.

The board will take action on the open enrollment request.

The superintendent will notify the sending school district and parents within five days of the school district’s action to approve or deny the open enrollment request. Open enrollment requests into the school district will not be approved if insufficient classroom space exists. Open enrollment requests into the school district will also not be approved for students who have been suspended or expelled by the administration or the board of the school district the student is or was attending until the student has been reinstated into the school district from which the student was suspended or expelled. Once the student is reinstated, the student's open enrollment request will be considered in the same manner as other open enrollment requests provided the required timelines are met.

Open enrollment requests into the school district that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority. The board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts. Other open enrollment requests into the school district are considered in the order received by the school district with the first open enrollment request given a higher priority than the second open enrollment request and so forth.

Generally, students in grades nine through twelve open enrolling into the school district will not be eligible for participation in interscholastic athletics, at the varsity level, during the first ninety days of open enrollment into the school district.

Parents of students whose open enrollment requests are approved by the board are responsible for providing transportation to and from the receiving school district without reimbursement unless the parents qualify for transportation assistance. The board will not approve transportation into the sending district.

An open enrollment request into the school district from parents of a special education student is reviewed on a case-by-case basis. The determining factors for approval of such an open enrollment request will be whether the special education program available in the school district

is appropriate for the student's needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed. The area education agency director of special education serving the school district will determine whether the program is appropriate. The special education student will remain in the sending district until the final determination is made.

The policies of the school district will apply to students attending the school district under open enrollment.

It is the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

NOTE: This policy reflects Iowa's open enrollment law. The board needs to determine whether it will delegate authority to the superintendent to approve timely filed open enrollment requests. This option is the first set of options on page one of the policy. There are three options available to the board:

  • board retains all approval authority over timely filed requests.
  • board delegates all approval authority over timely filed requests.
  • board delegates only some approval authority over timely filed requests.

After the board makes its decision, the policy needs to be edited to reflect the board's decision.

Legal Reference:     
Iowa Code §§ 139A.8; 274.1; 279.11; 282.1, .3, .8, .18; 299.1 (2013).
281 I.A.C. 17.
1990 Op. Att'y Gen. 75.

Cross Reference:     
501.6 Student Transfers In
501.7 Student Transfers Out or Withdrawals
501.14 Open Enrollment Transfers - Procedures as a Sending District
506 Student Records
507 Student Health and Well-Being
606.6 Insufficient Classroom Space

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

501.16 Homeless Children and Youth

Code No. 501.16

HOMELESS CHILDREN AND YOUTH

The board will make reasonable efforts to identify homeless children and youth of school age within the district, encourage their enrollment and eliminate existing barriers to their receiving an education which may exist in district policies or practices. The designated coordinator for identification of homeless children and for tracking and monitoring programs and activities for these children is the Middle School Principal.

NOTE: This is a mandatory policy and reflects both Iowa and federal law.

Legal Reference:     
No Child Left Behind, Title X, Sec. 722, P.L. 107-110 (2004).
42 U.S.C. §§ 11431 et seq. (2012).
281 I.A.C. 33.

Cross Reference:     
501 Student Attendance
503.3 Fines - Fees - Charges
506 Student Records
507.1 Student Health and Immunization Certificates
603.3 Special Education
711.1 Student School Transportation Eligibility

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

502.1 Student Appearance

Code No. 502.1

STUDENT APPEARANCE

The board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment. The standards will be those generally acceptable to the community as appropriate in a school setting.

The board expects students to be clean and well-groomed and wear clothes in good repair and appropriate for the time, place and occasion. Clothing or other apparel promoting products illegal for use by minors and clothing displaying obscene material, profanity, or reference to prohibited conduct are disallowed. While the primary responsibility for appearance lies with the students and their parents, appearance disruptive to the education program will not be tolerated. When, in the judgment of a principal, a student's appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications.

It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

NOTE: This policy reflects the current status of the law regarding student appearance. For more detailed discussion of this issue, see IASB's Policy Primer, Vol. 4 #3- May 31, 1994.

Legal Reference:     
Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).
Bethal School District v. Fraser, 478 U.S. 675 (1986).
Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).
Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).
Torvik v. Decorah Community School, 453 F.2d 779 (8th Cir. 1972).
Turley v. Adel Community School District, 322 F.Supp. 402 (S.D. Iowa 1971). Sims v. Colfax Comm. School Dist., 307 F.Supp. 485 (Iowa 1970).
Iowa Code § 279.8 (2013).

Cross Reference:     
500 Objectives for Equal Educational Opportunities for Students
502 Student Rights and Responsibilities

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

502.2 Care of School Property / Vandalism

Code No. 502.2

CARE OF SCHOOL PROPERTY/VANDALISM

Students will treat school district property with the care and the respect they would treat their own property. Students found to have destroyed or otherwise harmed school district property may be required to reimburse the school district. They may be subject to discipline under board policy and the school district rules and regulations. They may also be referred to local law enforcement authorities.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding this policy.

Legal Reference:     
Iowa Code §§ 279.8; 282.4, .5; 613.16 (2013).

Cross Reference:     
502 Student Rights and Responsibilities
802.1 Maintenance Schedule

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

502.3 Freedom of Expression

Code No. 502.3

FREEDOM OF EXPRESSION

Student expression, other than student expression in student-produced official school publications, made on the school district premises or under the jurisdiction of the school district or as part of a school-sponsored activity, may be attributed to the school district; therefore, student expression must be responsible. Student expression must be appropriate to assure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be harmful or inappropriate for their level of maturity.

Students will be allowed to express their viewpoints and opinions as long as the expression is responsible. The expression will not, in the judgment of the administration, encourage the breaking of laws, defame others, be obscene or indecent, or cause a material and substantial disruption to the educational program. The administration, when making this judgment, will consider whether the activity in which the expression was made is school-sponsored and whether review or prohibition of the students' speech furthers an educational purpose. Further, the expression must be done in a reasonable time, place, and manner that is not disruptive to the orderly and efficient operation of the school district.

Students who violate this policy may be subject to disciplinary measures. Employees are responsible for insuring students' expression is in keeping with this policy. It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

NOTE: This policy represents the current status of students' first amendment rights.

Legal Reference:     
U.S. Const. amend. I.
Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).
Bethel School District v. Fraser, 478 U.S. 675 (1986).
New Jersey v. T.L.O., 469 U.S. 325 (1985).
Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).
Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).
Iowa Code §§ 279.8; 280.22 (2013).

Cross Reference:     
502 Student Rights and Responsibilities
504 Student Activities
603.9 Academic Freedom
903.5 Distribution of Materials

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

502.4 Student Complaints and Grievances

Code No. 502.4

STUDENT COMPLAINTS AND GRIEVANCES

Student complaints and grievances regarding board policy or administrative regulations and other matters should be addressed to the student's teacher or another licensed employee, other than the administration, for resolution of the complaint. It is the goal of the board to resolve student complaints at the lowest organizational level.

If the complaint cannot be resolved by a licensed employee, the student may discuss the matter with the principal within 5 school days of the employee's decision. If the matter cannot be resolved by the principal, the student may discuss it with the superintendent within 5 school days after speaking with the principal. In extenuating circumstances, exceptions to this timeline may be granted to students.

If the matter is not satisfactorily resolved by the superintendent, the student may ask to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.

Legal Reference:     
Iowa Code § 279.8 (2013).

Cross Reference:     
210.8 Board Meeting Agenda 215 Public Participation in Board Meetings
307 Communication Channels
502 Student Rights and Responsibilities
504.3 Student Publications

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

502.5 Student Lockers and Student Desks

Code No. 502.5

STUDENT LOCKERS AND STUDENT DESKS

Student lockers and student desks are the property of the school district. Students will use the lockers and desks assigned to them by the school district for storing their school materials and personal belongings necessary for attendance at school. It is the responsibility of students to keep their assigned lockers and desks clean and undamaged.

To ensure students are properly maintaining their assigned lockers and desks, the principal of the building may periodically inspect all or a random selection of lockers and desks. An additional school employee and also possibly the student to whom the locker or desk is assigned will be present during the inspection of lockers and desks. Student lockers and desks may also be searched, at any time and without advance notice, in compliance with board policy regulating search and seizure.

NOTE: Iowa law requires students or another individual to be present during the inspection of lockers. For locker searches, see Policy 502.8, Search and Seizure.

Legal Reference:     
Iowa Code §§ 279.8; 280.14; 808A (2013).

Cross Reference:     
502 Student Rights and Responsibilities

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

502.6 Weapons

Code No. 502.6

WEAPONS

The board believes weapons, other dangerous objects and look-a-likes in school district facilities cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, and visitors on the school district premises or property within the jurisdiction of the school district.

School district facilities are not an appropriate place for weapons, dangerous objects, and look-a-likes. Weapons and other dangerous objects and look-alikes will be taken from students and others who bring them onto the school district property or onto property within the jurisdiction of the school district or from students who are within the control of the school district.

Parents of students found to possess weapons, dangerous objects, or look-a-likes on school property are notified of the incident. Possession or confiscation of weapons or dangerous objects will be reported to law enforcement officials, and students will be subject to disciplinary action including suspension or expulsion.

Students bringing firearms to school or knowingly possessing firearms at school will be expelled for not less than one year. The superintendent has the authority to recommend this expulsion requirement be modified for students on a caseby-case basis. For purposes of this portion of this policy, the term "firearm" includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, or any explosive, incendiary or poison gas.

Weapons under the control of law enforcement officials are exempt from this policy. The principal may allow authorized persons to display weapons, other dangerous objects, or look-a-likes for educational purposes. Such a display will also be exempt from this policy. It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

NOTE: This policy meets state and federal law. Federal law gives an exception, to the mandatory one-year expulsion for weapons possession or bringing to schools, for weapons that are lawfully stored in a locked vehicle on school property. Boards wishing to adopt this exception should amend this policy to reflect that and direct the administration to develop the required procedures designed to ensure student safety.

Legal Reference:     
No Child Left Behind, Title IV, Sec. 4141, P.L. 107-110 (2002).
Improving America's Schools Act of 1994, P.L. 103-382. 18 U.S.C. § 921 (2006). McClain v. Lafayette County Bd. of Education, 673 F.2d 106 (5th Cir. 1982).
Iowa Code §§ 279.8; 280.21B; 724 (2009).
281 I.A.C. 12.3(6)

Cross Reference:     
502 Student Rights and Responsibilities
503 Student Discipline
507 Student Health and Well-Being

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

502.7 Smoking - Drinking - Drugs

Code No. 502.7

SMOKING - DRINKING - DRUGS

The board prohibits the distribution, dispensing, manufacture, possession, use, or being under the influence of beer, wine, alcohol, tobacco, other non-prescribed controlled substances, or "look alike" substances that appear to be tobacco, beer, wine, alcohol or non-prescribed controlled substances by students while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if the misconduct will directly affect the good order, efficient management, and welfare of the school district.

The board believes such illegal, unauthorized, or contraband materials generally cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, or visitors.

Violation of this policy by students will result in disciplinary action up to and including suspension or expulsion. Use, purchase or being in possession of cigarettes, tobacco, or tobacco products for those under the age of eighteen may be reported to the local law enforcement authorities. Possession, use, or being under the influence of beer, wine, alcohol, and/or of a controlled substance may also be reported to the local law enforcement authorities.

Students who violate the terms of this policy may be required to satisfactorily complete a substance abuse assistance or rehabilitation program approved by the school board. If such student fails to satisfactorily complete such a program, the student may be subject to discipline including suspension or expulsion.

The board believes the substance abuse prevention program will include:

  • Age-appropriate, developmentally-based drug and alcohol curriculum for students in grades kindergarten through twelve, which address the legal, social, and health consequences of tobacco, drug, and alcohol use and which provide information about effective techniques for resisting peer pressure to use tobacco, drugs, or alcohol;
  • A statement to students that the use of illicit drugs and the unlawful possession and use of alcohol is wrong and harmful;
  • Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use, being under the influence of, or distribution of illicit drugs and alcohol by students on school premises or as part of any of its activities;
  • A clear statement that disciplinary sanctions, up to and including suspension or expulsion and referral for prosecution, will be imposed on students who violate the policy, and a description of those sanctions;
  • A statement that students may be required to successfully complete an appropriate rehabilitation program;
  • Information about drug and alcohol counseling and rehabilitation and re-entry programs available to students;
  • •A requirement that parents and students be given a copy of the standards of conduct and the statement of disciplinary sanctions required; and,
  • Notification to parents and students that compliance with the standards of conduct is mandatory.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

NOTE: This policy is mandatory and complies with the federal Drug-Free Schools Act but is expanded to also include tobacco products. This policy reflects Iowa law regarding tobacco products and minors.

Legal Reference:     
34 C.F.R. Pt. 86 (2012).
Iowa Code §§ 123.46; 124; 279.8, .9; 453A (2013).
281 I.A.C. 12.3(6); .5(3)(e), .5(4)(e), .5(5)(e).

Cross Reference:     
502 Student Rights and Responsibilities
503 Student Discipline
507 Student Health and Well-Being

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

502.8 Search and Seizure

Code No. 502.8

SEARCH AND SEIZURE

School district property is held in public trust by the board. School district authorities may, without a search warrant, search students or protected student areas based on a reasonable and articulable suspicion that a school district policy, rule, regulation, or law has been violated. The search is in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees, and visitors to the school district facilities. The furnishing of a locker, desk, or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, will not create a protected student area and will not give rise to an expectation of privacy with respect to the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized, or contraband materials discovered in the search. Items of contraband may include, but are not limited to, nonprescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco, weapons, explosives, poisons, and stolen property. Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management, and welfare of the school district. Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement officials. The board believes that illegal, unauthorized, or contraband materials may cause material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district. It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

NOTE: This policy reflects the law regarding school district authority for searching students, their possessions and their lockers. Substantive changes were made to 502.8R1.

Legal Reference:     
U.S. Const. amend. IV.
New Jersey v. T.L.O., 469 U.S. 325 (1985).
Cason v. Cook, 810 F.2d 188 (8th Cir. 1987), cert. den., 482 U.S. 930 (1987). Iowa Code ch. 808A (2013).
281 I.A.C. 12.3(6).

Cross Reference:     
502 Student Rights and Responsibilities
503 Student Discipline

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

502.8E1 Search and Seizure Checklist

Code No. 502.8E1

SEARCH AND SEIZURE CHECKLIST

  1. What factors caused you to have a reasonable and articulable suspicion that the search of this student or the student's effects or automobile would turn up evidence that the student has violated or is violating the law, school policy, rules, or regulations affecting school order?
    1. Eyewitness account.

By whom: ______________________________________________________​________

Date/Time: ______________________________________________________________

Place: ___________________________________________________________________

What was seen: ___________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

  1. Information from a reliable source.

From whom: _______________________________________________________________

Time received: ______________________________________________________________

How information was received:__________________________________________________

Who received the information:___________________________________________________

Describe information: __________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

  1. Suspicious behavior? Explain. ___________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

  1. Student's past history?

Explain _____________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

  1. Time of search: _______________________________________________________________

____________________________________________________________________________

  1. Location of search:_____________________________________________________________

____________________________________________________________________________

  1. Student told purpose of search:___________________________________________________

____________________________________________________________________________

  1. Consent of student requested:____________________________________________________

____________________________________________________________________________

  1. Was the search you conducted reasonable in terms of scope and intrusiveness? __________________

_________________________________________________________________________________

  1. What were you searching for: ____________________________________________________

____________________________________________________________________________

  1. Where did you search? _________________________________________________________

___________________________________________________________________________

  1. Sex of the student: __________________
  2. Age of the student: __________________
  3. Exigency of the situation: _____________________________________________________

___________________________________________________________________________

  1. What type of search was being conducted:_________________________________________

___________________________________________________________________________

___________________________________________________________________________

  1. Who conducted the search: _____________________________________________________

Position:___________________________________________________Sex: _____________

  1. Witness(s): __________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

  1. Explanation of Search. ______________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

  1. ​Describe the time and location of the search: ________________________________________

____________________________________________________________________________

____________________________________________________________________________

  1. B. Describe exactly what was searched: ____________________________________________

____________________________________________________________________________

____________________________________________________________________________

  1. What did the search yield: _______________________________________________________

_____________________________________________________________________________

  1. What was seized: _______________________________________________________________

_____________________________________________________________________________

  1. Were any materials turned over to law enforcement officials? ____________________________

______________________________________________________________________________

______________________________________________________________________________

  1. Were parents notified of the search including the reason for it and the scope: _______________

_____________________________________________________________________________

Signatures of all Present:

Signature: __________________________________ Date:________________

Signature: __________________________________ Date:________________

Signature: __________________________________ Date:________________

Signature: __________________________________ Date:________________

Signature: __________________________________ Date:________________

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

502.8R1 Search and Seizure Regulation

Code No. 502.8R1

SEARCH AND SEIZURE REGULATION

  1. Searches, in general.
    1. Reasonable and Articulable Suspicion: A search of a student will be justified when there are reasonable grounds for the suspicion that the search will turn up evidence that the student has violated or is violating the law or school district policy, rules, or regulations affecting school order.

Reasonable suspicion may be formed by considering factors such as the following:

  1. eyewitness observations by employees;
  2. information received from reliable sources;
  3. suspicious behavior by the student; or,
  4. the student's past history and school record although this factor alone is not sufficient to provide the basis for reasonable suspicion.
  1. Reasonable Scope: A search will be permissible in its scope or intrusiveness when the measures adopted are reasonably related to the objectives of the search. Reasonableness of scope or intrusiveness may be determined based on factors such as the following:
    1. the age of the student;
    2. the sex of the student;
    3. the nature of the infraction; and
    4. the emergency requiring the search without delay.
  1. Types of Searches
    1. Personal Searches
      1. A student's person and/or personal effects (e.g., purse, backpack, etc.) may be searched when a school official has reasonable suspicion to believe the student is in possession of illegal or contraband items or has violated school district policies, rules, regulations or the law affecting school order.
      2. Personally intrusive searches will require more compelling circumstances to be considered reasonable.
        1. Pat-Down Search: If a pat-down search or a search of a student's garments (such as jackets, socks, pockets, etc.) is conducted, it will be conducted in private by a school official of the same sex as the student and with another adult witness of the same sex present, when feasible.
        2. A more intrusive search, short of a strip search, of the student's person, handbags, book bags, etc., is permissible in emergency situations when the health and safety of students, employees, or visitors are threatened.

Such a  search may only be conducted in private by a school official of the same sex as the student, with an adult of the same sex present unless the health or safety of students will be endangered by the delay which may be caused by following these procedures.

  1. In accordance with Iowa law, strip searches are not permitted.
  1. Locker and Desk Inspections

Although school lockers and desks are temporarily assigned to individual students, they remain the property of the school district at all times. The school district has a reasonable and valid interest in insuring the lockers and desks are properly maintained. For this reason, lockers and desks are subject to an announced inspections and students have no legitimate expectations of privacy in the locker or desk. Periodic inspections of all or a random selection of lockers or desks may be conducted by school officials in the presence of the student or another individual. Any contraband discovered during such searches will be confiscated by school officials and may be turned over to law enforcement officials.

The contents of a student's locker or desk (coat, backpack, purse, etc.) may be searched when a school official has reasonable and articulable suspicion that the contents contains illegal or contraband items or evidence of a violation of law or  school policy or rule. Such searches should be conducted in the presence of another school employee witness when feasible.

  1. Automobile Searches

Students are permitted to park on school premises as a matter of privilege, not of right. The school retains authority to conduct routine patrols of the student parking lots. The interior of a student's automobile on the school premises may be searched if the school official has reasonable and articulable suspicion to believe that illegal, unauthorized or contraband items are contained inside.

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

502.9 Interviews of Students by Outside Agencies

Code No. 502.9

INTERVIEWS OF STUDENTS BY OUTSIDE AGENCIES

Generally, students may not be interviewed during the school day by persons other than parents and school district officials and employees.

Requests from law enforcement officers and from persons other than parents, school district officials, and employees to interview students are made through the principal's office. Upon receiving a request, it is the responsibility of the principal to determine whether the request will be granted. Generally, prior to granting a request, the principal will attempt to contact the parents to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student, the principal will defer to the investigator's judgment as to whether the student should be interviewed independently from the student's parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

Students will not be taken from school without the consent of the principal and without proper warrant.

NOTE: Iowa law does not address access to students by law enforcement authorities or other officials. This policy reflects the generally accepted practice of school districts.

Legal Reference:     
Iowa Code §§ 232; 280.17 (2013).
281 I.A.C. 102.
441 I.A.C. 9.2; 155; 175.
1980 Op. Att'y Gen. 275.

Cross Reference:     
402.2 Child Abuse Reporting
502.10 Search and Seizure
503 Student Discipline
902.2 News Conferences and Interviews

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

502.10 Use of Motor Vehicles

Code No. 502.10

USE OF MOTOR VEHICLES

The board recognizes the convenience to families and students of having students drive to and park at their school attendance center. Driving a motor vehicle to and parking it at the student's attendance center is a privilege.

Students who drive to and park at their school attendance center shall only drive to and park at their designated attendance center. Students may not loiter around or be in their vehicle during the school day without permission from the principal. Students shall leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center. Students who drive shall enter and leave the parking lot by the routes designated by the principal.

Students who live within one mile of school, and would not otherwise be eligible for a student driving permit, may be eligible for a student driving permit, for driving to and from school and school activities and practices.

Students who wish to drive to and park at their school attendance center shall comply with the rules and regulations established by the building principal. Failure to comply with this policy or the school district rules shall be reason for revocation of school driving and parking privileges as well as other disciplinary action including suspension and expulsion.

NOTE: This policy is not mandatory.

Legal Reference:     
Iowa Code §§ 279.8; 321 (2013).

Cross Reference:     
502 Student Rights and Responsibilities

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

520.2 Student Records Request Form for Parents or Students

503.1 Student Conduct

Code No. 503.1

STUDENT CONDUCT

The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, or presents a threat to the health and safety of students, employees, and visitors on school premises.  Appropriate classroom behavior allows teachers to communicate more effectively with students.

Students will conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances.

Students who fail to abide by this policy, and the administrative regulations supporting it, may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to participate in or obtain their education; conduct that is violent or destructive; or conduct which interrupts the maintenance of a disciplined atmosphere.  Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion.

A student who commits an assault against an employee on school district property or on property within the jurisdiction of the school district; while on school-owned or school-operated chartered vehicles; while attending or engaged in school district activities will be suspended by the principal.  Notice of the suspension is sent to the board president.  The board will review the suspension to determine whether to impose further sanctions against the student which may include expulsion.  Assault for purposes of this section of this policy is defined as:

  • an act which is intended to cause pain or injury to, or which is intended to result in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or
  • any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or,
  • intentionally points any firearm toward another or displays in a threatening manner any dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace.

Removal from the classroom means a student is sent to the building principal's office.  It is within the discretion of the person in charge of the classroom to remove the student.

Detention means the student's presence is required during non-school hours for disciplinary purposes.  The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day.  Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee or the building principal, disciplining the student.

Suspension means; either an in-school suspension, an out-of-school suspension, a restriction from activities or loss of eligibility.  An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision.  An in-school suspension will not exceed ten consecutive school days.  An out-of-school suspension means the student is removed from the school environment, which includes school classes and activities.  An out-of-school suspension will not exceed ten days.  A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.

Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded.  The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty.  Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty.

Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the board.

Following the suspension of a special education student, an informal evaluation of the student's placement will take place.  The Individual Education Program (IEP) is evaluated to determine whether it needs to be changed or modified in response to the behavior that led to the suspension.

If a special education student's suspensions, either in or out of school, equal ten days on a cumulative basis, a staffing team will meet to determine whether the IEP is appropriate.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

NOTE:  This is a mandatory policy and outlines the school district's basic student conduct.  Details of how this policy will be implemented should be included in the student handbook.  The paragraph regarding assault of school district employees is Iowa law.

Legal Reference:    
No Child Left Behind, Title IV, Sec. 4115, P.L. 107-110 (2004).
Goss v. Lopez, 419 U.S. 565 (1975).
Brands v. Sheldon Community School District, 671 F. Supp. 627 (N.D. Iowa 1987).
Sims v. Colfax Comm. School Dist., 307 F. Supp. 485 (Iowa 1970).
Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972).
Board of Directors of Ind. School Dist. of Waterloo v. Green, 259 Iowa 1260, 147 N.W.2d 854 (1967).
Iowa Code §§ 279.8; 282.4, .5; 708.1 (2013).

Cross Reference:    
501      Student Attendance
502    
Student Rights and Responsibilities
504      
Student Activities
603.3   Special Education
903.5      
Distribution of Materials

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

503.1R1 Student Suspension

Code No. 503.1R1

STUDENT SUSPENSION

Administrative Action

  1. Probation
    1. Probation is conditional suspension of a penalty for a set period of time.  Probation may be imposed by the principal for infractions of school rules which do not warrant the necessity of removal from school.

    2. The principal will conduct an investigation of the allegations against the student prior to imposition of probation.  The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond.  Written notice and reasons for the probation will be sent to the parents.

  2. In-School Suspension
    1. In-school suspension is the temporary isolation of a student from one or more classes while under administrative supervision.  In-school suspensions may be imposed by the principal for infractions of school rules, which are serious but which do not warrant the necessity of removal from school.

    2. The principal will conduct an investigation of the allegations against the student prior to imposition of an in-school suspension.  The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond.  In-school suspension will not be imposed for more than ten school days.  Written notice and reasons for the in-school suspension will be sent to the student's parents.

  3. Out-of-School Suspension
    1. Out-of-school suspension is the removal of a student from the school environment for periods of short duration.  Out-of-school suspension is to be used when other available school resources are unable to constructively remedy student misconduct.

    2. A student may be suspended out of school for up to ten school days by a principal for a commission of gross or repeated infractions of school rules, regulations, policy or the law, or when the presence of the student will cause interference with the maintenance of the educational environment or the operation of the school.  The principal may suspend students after conducting an investigation of the charges against the student, giving the student:

      1. Oral or written notice of the allegations against the student and,

      2. The opportunity to respond to those charges.

At the principal's discretion, the student may be allowed to confront witnesses against the student or present witnesses on behalf of the student.

  1. Notice of the out-of-school suspension will be mailed no later than the end of the school day following the suspension to the student's parents and the superintendent.  A reasonable effort is made to personally notify the student's parents and such effort is documented by the person making or attempting to make the contact.  Written notice to the parents will include the circumstances which led to the suspension and a copy of the board policy and rules pertaining to the suspension.
  1. Suspensions and Special Education Students
    1. Students who have been identified as special education students may be referred for a review of the student's Individual Education Program (IEP).  The IEP may be revised to include a continuum of intervention strategies and programming to change the behavior.

    2. Students who have not been identified as special education students may be referred for evaluation after the student's suspension to determine whether the student has a disability and is in need of special education.

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

503.2 Expulsion

Code No. 503.2

EXPULSION

Only the board may remove a student from the school environment. The removal of a student from the school environment, which includes, but is not limited to, classes and activities, is an expulsion from school.

Students may be expelled for violations of board policy, school rules or the law. It is within the discretion of the board to discipline a student by using an expulsion for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.

It is within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes. Only the board may take action to expel a student and to readmit the student. The principal will keep records of expulsions in addition to the board's records.

When a student is recommended for expulsion by the board, the student is provided with:

  1. Notice of the reasons for the proposed expulsion;
  2. The names of the witnesses and an oral or written report on the facts to which each witness testifies unless the witnesses are students whose names may be released at the discretion of the superintendent;
  3. An opportunity to present a defense against the charges and provide either oral testimony or written affidavits of witnesses on the student's behalf;
  4. The right to be represented by counsel; and,
  5. The results and finding of the board in writing open to the student's inspection.

In addition to these procedures, a special education student must be provided with additional procedures. A determination should be made of whether the regular ed or special ed student misconduct is founded. A staffing team should determine whether the student's behavior is caused by the student's disability and whether the conduct is the result of inappropriate placement. Discussions and conclusions of this meeting should be recorded.

If the special education student's conduct is not caused by the disability, the student may be expelled or suspended for a long-term period following written notice to the parent and pursuant to the school district's expulsion hearing procedures. If the misconduct is caused by the disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the school district.

NOTE: This is a mandatory policy and is a reflection of Iowa law regarding student expulsion. It is consistent with the due process requirements of the 14th amendment to the U.S. Constitution. The last two paragraphs reflect federal special education law.

Legal Reference:     
Goss v. Lopez, 419 U.S. 565 (1975).
Wood v. Strickland, 420 U.S. 308 (1975).
Southeast Warren Comm. School District v. Dept. of Public Instruction, 285
N.W.2d 173 (Iowa 1979).
Iowa Code §§ 21.5; 282.3, .4, .5 (2013).
281 I.A.C. 12.3(6).

Cross Reference:     
502 Student Rights and Responsibilities
503 Student Discipline

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

503.3 Fines - Fees - Charges

Code No. 503.3

FINES - FEES - CHARGES

The board believes students should respect school district property and assist in its preservation for future use by others. Students may be assessed fines, charges, or fees for the materials needed in a course, for overdue school materials, for participating in activities, or for misuse of school property.

The superintendent will inform the board of the dollar amount to be charged to students or others for fines, charges, or fees annually. Parents of students meeting specific financial eligibility standards will be eligible for a waiver of student fees or a reduction of student fees based upon the request of the parent. It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Legal Reference:     
Iowa Code §§ 256.7(20); 279.8; 280.10, .11; 282.6; 285.1; 301.1 (2013).
281 I.A.C. 18.
1994 Op. Att'y Gen. 23.
1990 Op. Att'y Gen. 79.
1982 Op. Att'y Gen. 227.
1980 Op. Att'y Gen. 532.

Cross Reference:     
501.16 Homeless Children & Youth
502 Student Rights and Responsibilities
503 Student Discipline

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

503.3E1 Standard Fee Waiver Application

Code No. 503.3E1

STANDARD FEE WAIVER APPLICATION

Date:___________________      School year: ____________

All information provided in connection with this application will be kept confidential.

Name of student: ___________________________Grade: ________ School: _______________

Name of student: ___________________________Grade: ________ School: _______________

Name of student: ___________________________Grade: ________ School: _______________

Name of student: ___________________________Grade: ________ School: _______________

Name of student: ___________________________Grade: ________ School: _______________

Please check if the student or student’s family meets the financial eligibility criteria or is involved in one of the following programs:

______ Free School Fees including Textbooks, Driver’s Education and Activities

______Reduced School Fees including Textbooks, Driver’s Education and Activities

______ Transportation assistance under open enrollment

______ Foster Care

______ Temporary waiver - If none of the above apply, but you wish to apply for a temporary waiver of school fees because of serious financial problems, please state the reason for the request:

            _______________________________________________________________________

I understand that I will be releasing information that will show I applied for free and reduced price school meals for my child. I give up my rights to confidentiality for the above marked purpose only. This authorization is in effect for one year. I understand that I may revoke this release in writing at any time.

I certify that I am the parent of the child whom application is being made.

Parent/Guardian_______________________________________    Date ___________________

Determining Official ___________________________________   Date ___________________

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

503.3R1 Student Fee Waivers and Reduction Procedures

Code No. 503.3R1

STUDENT FEE WAIVER AND REDUCTION PROCEDURES

The board recognizes that while certain fees charged students are appropriate and authorized, certain students and their families are not financially able to pay the fees. The school district will grant either full waivers, partial waivers or temporary waivers depending upon the circumstances and the student or student's parents' ability to meet the financial criteria.

  1. Waivers -
    1. Full Waivers - a student will be granted a full waiver of fees charged by the school district if the student or student's parents meet the financial eligibility criteria for free meals under the Child Nutrition program, Family Investment Program, or transportation assistance under open enrollment. Students in foster care are also eligible for full waivers.

    2. Partial Waivers - a student will be granted a partial waiver of fees charged by the school district if the student or the student's parents meet the financial eligibility criteria for reduced price meals offered under the Child Nutrition program. The reduction percentage  will be 50% percent.

    3. Temporary Waivers - a student may be eligible for a temporary waiver of fees charged by the district in the event the student's parents are facing financial difficulty. Temporary waivers may be applied for at any time throughout the school year and will not extend beyond the end of the school year.

  2. Application - Parents or students eligible for a fee waiver will make an application on the form provided by the school district. Applications may be made at any time but must be renewed annually.
  3. Confidentiality - The school district will treat the application and application process as any other student record and student confidentiality and access provisions will be followed.
  4. Appeals - Denials of a waiver may be appealed to the superintendent.
  5. Fines or charges assessed for damage or loss to school property are not fees and will not be waived.
  6. Notice - the school district will annually notify parents and students of the waiver. The following information will be included in registration materials.

Students whose families meet the income guidelines for free and reduced price lunch, the Family Investment Program (FIP), or transportation assistance under open enrollment, or who are in foster care are eligible to have their student fees waived or partially waived. Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees. Parents or students who believe they may qualify for temporary financial hardship should contact the principal or administrative assistant for a waiver form. This waiver does not carry over from year to year and must be completed annually.

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

503.4 Good Conduct Rule

Code No. 503.4

GOOD CONDUCT RULE

Participation in school activities is a privilege. School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.

Students who participate in extracurricular activities serve as ambassadors of the school district throughout the calendar year, whether away from school or at school. Students who wish to have the privilege of participating in extracurricular activities must conduct themselves in accordance with board policy and must refrain from activities which are illegal, or unsafe or unhealthy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. The principal will keep records of violations of the good conduct rule.

It is the responsibility of the superintendent to develop rules and regulations for school activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

NOTE: This is a mandatory policy. The detail outlining specific conduct expected and penalties for violation should be in the student handbook, and students involved in extracurricular activities must be notified of its contents.

Legal Reference:     
Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972).
In re Jason Clark, 1 D.P.I. App. Dec. 167 (1978).
Iowa Code §§ 280.13, .13A (2013).
281 I.A.C. 12.3(6); 36.15(1).

Cross Reference:     
502 Student Rights and Responsibilities
503 Student Discipline
504 Student Activities

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

503.5 Corporal Punishment

Code No. 503.5

CORPORAL PUNISHMENT

Corporal punishment is defined as the intentional physical punishment of a student and is prohibited. It includes the use of unreasonable or unnecessary physical force or physical contact made with the intent to harm or cause pain. No employee is prohibited from:

  • Using reasonable and necessary force, not designed or intended to cause pain, in order to accomplish any of the following:
    • To quell a disturbance or prevent an act that threatens physical harm to any person.
    • To obtain possession of a weapon or other dangerous object within a pupil's control.
    • For the purposes of self-defense or defense of others as provided for in Iowa Code section 704.3.
    • For the protection of property as provided for in IOWA CODE section 704.4 or 704.5.
    • To remove a disruptive pupil from class or any area of school premises or from school-sponsored activities off school premises.
    • To protect a student from the self-infliction of harm.
    • To protect the safety of others.
  • Using incidental, minor, or reasonable physical contact to maintain order and control. Reasonable physical force should be commensurate with the circumstances of the situation. The following factors should be considered in using reasonable physical force for the reasons stated in this policy:
  1. The size and physical, mental, and psychological condition of the student;
  2. The nature of the student's behavior or misconduct provoking the use of physical force;
  3. The instrumentality used in applying the physical force;
  4. The extent and nature of resulting injury to the student, if any;
  5. The motivation of the school employee using physical force.

The student's parents will be given notice of the use of physical force.

It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

NOTE: A corporal punishment policy is no longer mandated. A policy addressing physical restraint of a student, however, is still mandated. This policy outlines when it may be appropriate for an employee to physically restrain a student. The policy does not need to be amended to reflect the new DE rules on physical restraint unless the board wants to go beyond the rules minimum requirements.

Legal Reference:     
Ingraham v. Wright, 430 U.S. 651 (1977).
Goss v. Lopez, 419 U.S. 565 (1975).
Tinkham v. Kole, 252 Iowa 1303, 110 N.W.2d 258 (1961).
Lai v. Erickson, PTPC Admin. Doc. 83-12 (1983).
Iowa Code §§ 279.8; 280.21 (2013).
281 I.A.C. 12.3(6); 103.
1980 Op. Att'y Gen. 275.

Cross Reference:     
402.3 Abuse of Students by School District Employees
502 Student Rights and Responsibilities
503 Student Discipline

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

504.1 Student Government

Code No. 504.1

STUDENT GOVERNMENT

The student council provides for student activities, serves as a training experience for student leaders, promotes the common good, gives students a share in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school district affairs, and helps solve problems that may arise. Members of the council are student representatives who have direct access to the administration.

The principal, in conjunction with the students and licensed employees, will set forth the guidelines for the student government's elections, operations, and other elements of the government.

Legal Reference:     
Iowa Code § 279.8 (2013).

Cross Reference:     
502 Student Rights and Responsibilities
504 Student Activities

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

504.2 Student Organizations

Code No. 504.2

STUDENT ORGANIZATIONS

Secondary school student-initiated, noncurriculum-related groups and student curriculum-related groups, upon receiving permission from the principal, may use school facilities for group meetings during non-instructional time.

Non-instructional time will mean any time before the first period of the day and after the last period of the day in which any student attends class. Meetings will not interfere with the orderly conduct of the education program or other school district operations. It is within the discretion of the principal to determine whether the meetings will interfere with the orderly conduct of the education program or other school district operations. Activities relating to and part of the education program will have priority over the activities of another organization.

Curriculum-Related Organizations

It will also be the responsibility of the principal to determine whether a student group is curriculum-related. One or more of the following questions will be answered affirmatively if the group is curriculum-related:

  • Is the subject matter of the group actually taught in a regularly offered course?
  • Will the subject matter of the group soon be taught in a regularly offered course?
  • Does the subject matter of the group concern the body of courses as a whole?
  • Is participation in the group required for a particular course?
  • Does participation in the group result in academic credit?

Secondary school curriculum-related student organizations may use the school district facilities for meetings and other purposes before and after the instructional school day. Employees are assigned to monitor approved meetings and may interact with curriculum-related organizations.

Noncurriculum-Related Organizations

Student-initiated, noncurriculum-related organizations are provided access to meeting space and school district facilities.

Only students may attend and participate in meetings of noncurriculum-related groups. Such attendance is strictly voluntary and student-initiated. As a means of determining whether a student's attendance is voluntary, the principal may require parental consent for the student to attend the meetings. Employees will be assigned to monitor approved meetings.

Employees will not participate in the meeting or assist in planning, criticizing, or encouraging attendance. Only students may be involved in and attend the noncurriculum group's meetings.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

NOTE: This policy reflects the protection given nonschool-sponsored student groups in the federal Equal Access Act. Option I should be used by school districts that have noncurricular, school-sponsored organizations. Option II should be used by school districts that do not have noncurricular, school-sponsored organizations.

Legal Reference:     
Westside Community Board of Education v Mergens, 496 U.S. 226 (1990).
Bender v. Williamsport Area Community School District, 741 F.2d 538 (3d Cir.
1984), vacated and remanded on other grounds, 475 U.S. 534 (1986).
20 U.S.C. §§ 4071-4074 (2012).
Iowa Code §§ 287.1-.3; 297.9 (2013).

Cross Reference:     
502 Student Rights and Responsibilities
504 Student Activities

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

504.3 Student Publications

Code No. 504.3

STUDENT PUBLICATIONS

Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal. Official school publications include material produced in the journalism, newspaper, yearbook, or writing classes and distributed to the student body either free or for a fee.

Any expression made by students, including student expression in official school publications, is not an expression of official school policy. The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student speech or expression. The liability, if any, is only to the extent of the interference or alteration of the speech or expression.

Official school publications are free from prior restraint by employees or officials except as provided by law. A faculty advisor will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech. The production of official school publications is guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

Persons, other than students, who believe they have been aggrieved by student expression in a student-produced official school publication will follow the grievance procedure outlined in board policy 213.1R1 Students who believe their freedom of expression in a student-produced official school publication has been restricted will follow the grievance procedure outlined in board policy (see 504.3R1).

The superintendent is responsible for developing a student publications code. This code will include, but not be limited to, reasonable rules including time, place, and manner of restrictions. The superintendent will also be responsible for distributing this policy and the student publications code to the students and their parents.

Legal Reference:     
Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).
Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).
Iowa Code § 280.22 (2013).

Cross Reference:     
307 Communication Channels
502 Student Rights and Responsibilities
504 Student Activities
903.5 Distribution of Material

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

504.3R1 Student Publications Code

Code No. 504.3R1

STUDENT PUBLICATIONS CODE

  1. Official school publications defined. An "official school publication" is material produced by students in the journalism, newspaper, yearbook, or writing classes and distributed to students either free or for a fee.
  2. Expression in an official school publication.
    1. No student will express, publish or distribute in an official school publication material which is:
      1. obscene;
      2. libelous;
      3. slanderous; or
      4. encourages students to:
        1. commit unlawful acts;
        2. violate school rules;
        3. cause the material and substantial disruption of the orderly and efficient operation of the school or school activity;
        4. disrupt or interfere with the education program;
        5. interrupt the maintenance of a disciplined atmosphere; or,
        6. infringe on the rights of others.
    2. The official school publication is produced under the supervision of a faculty advisor.
  3. Responsibilities of students.
    1. Students writing or editing official school publications will assign and edit the news, editorial and feature contents of the official school publications subject to the limitations of the student publications code and the law.
    2. Students will strive to achieve professional standards of accuracy, fairness, objectivity and thoroughness in each and every aspect of official school publications.
    3. Students will strive to achieve professional standards of grammar, usage, punctuation and spelling for clarity and accuracy of official school publications.
  4. Responsibilities of faculty advisors.

Faculty advisors will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.

  1. Liability

Student expression in an official school publication will not be deemed to be an expression of the school district. The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student expression. The liability, if any, is only to the extent of interference or alteration of the speech or expression.

  1. Appeal procedure.
    1. Students who believe they have been unreasonably restricted in their exercise of expression in an official student publication will seek review of the decision through the student grievance procedure, under board policy 502.4.
    2. Persons who believe they have been aggrieved by a student-produced official student publication will file their complaint through the citizen grievance procedure, under board policy 213.1R1.
  2. Time, place and manner of restrictions on official school publications.
    1. Official student publications may be distributed in a reasonable manner on or off school premises.
    2. Distribution in a reasonable manner will not encourage students to:
      1. commit unlawful acts;
      2. violate school rules;
      3. cause the material and substantial disruption of the orderly and efficient operation of the school district or school activity;
      4. ddisrupt or interfere with the education program;
      5. interrupt the maintenance of a disciplined atmosphere; or,
      6. infringe on the rights of others.

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

504.4 Student Performances

Code No. 504.4

STUDENT PERFORMANCES

Students, as part of the education program, may participate in contests or other public and private events approved by the superintendent that will be of benefit to the student and the education program. Performance at such events is a privilege.

Students who perform at such events serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day. Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.

Students will be allowed to perform in these events only with proper permission and supervision and when the events do not disrupt the education program or other school district operations. The events must be approved by the superintendent, unless it involves unusual travel and expense, in which case the board must approve of the performance.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. In developing the administrative regulations, these guidelines should be followed:

  • Performances by student groups below the high school level should be allowed on a very limited basis;
  • All groups of students should have an opportunity to participate; and,
  • Extensive travel by one group of students should be discouraged.

It is within the discretion of the superintendent to determine whether the event will benefit the education program and the participating students. Contests or other performances by students unapproved by the superintendent are the responsibility of the parent and the student.

Legal Reference:     
Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).
Iowa Code §§ 280.13-.14 (2013).
281 I.A.C. 12.6.

Cross Reference:     
502 Student Rights and Responsibilities
503.4 Good Conduct Rule
504 Student Activities
904 Community Activities Involving Students

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

504.5 Student Fund Raising

Code No. 504.5

STUDENT FUND RAISING

Students may raise funds for school-sponsored events with the permission of the principal. Fund raising by students for events other than school-sponsored events is not allowed. Collection boxes for school fund raising must have prior approval from the principal before being placed on school property.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

NOTE: This is a recommended policy, but the board has the discretion to write it to reflect the board's practice.

Legal Reference:     
Senior Class of Pekin High School v. Tharp, 154 N.W.2d 874 (Iowa 1967).
Iowa Code § 279.8 (2013).

Cross Reference:     
502 Student Rights and Responsibilities
503 Student Discipline
504 Student Activities
704.5 Student Activities Fund
904.2 Advertising and Promotion

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

504.6 Student Activity Program

Code No. 504.6

STUDENT ACTIVITY PROGRAM

Participation in school activities is a privilege. School activities provide the benefits of promoting additional interests and ability in the students during their school years and for their lifetime.

Students will have an opportunity to participate in a school activity unless the activity is not offered or the student cannot participate for disciplinary reasons. If the activity is an intramural or interscholastic athletic activity, students of the opposite sex will have a comparable opportunity for participation. Comparable opportunity does not guarantee boys and girls will be allowed to play on each other's teams when there are athletic activities available that will allow both boys and girls to reap the benefits of school activities, which are the promotion of additional interests and abilities in the students.

Student activity events must be approved by the superintendent unless they involve unusual travel expense, in which case the board will take action. The events must not disrupt the education program or other school district operations.

A high school student who participates in school sponsored athletics may participate in a non-school sponsored sport during the same season.

It is the responsibility of the superintendent to develop administrative regulations for each school activity. These regulations will include, but not be limited to, when physical examinations will be required, how and when parents will be informed about the risk of the activity, academic requirements, and proof of insurance on the student participating in certain activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

Note: Boards must have a policy addressing the issue of non school athletic participation.

Legal Reference:     
20 U.S.C. §§ 1681-1683; 1685-1686 (2012).
34 C.F.R. Pt. 106.41 (2012).
Iowa Code §§ 216.9; 280.13-.14 (2013).
281 I.A.C. 12.6., 36.15(7).

Cross Reference:     
501 Student Attendance
502 Student Rights and Responsibilities
503 Student Discipline

504 Student Activities
507 Student Health and Well-Being

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

505.1 Student Progress Reports and Conferences

Code No. 505.1

STUDENT PROGRESS REPORTS AND CONFERENCES

Students will receive a progress report at the end of each grading period. Students, who are doing poorly, and their parents, are notified prior to the end of the grading period in order to have an opportunity to improve their grade. The board encourages the notification of students who have made marked improvement prior to the end of the grading period.

Parent-teacher conferences will be held to keep the parents informed.

Parents, teachers, or principals may request a conference for students in grades pre-kindergarten through twelve in addition to the scheduled conference time. Parents and students are encouraged to discuss the student's progress or other matters with the student's teacher.

NOTE: This is a mandatory policy. The second paragraph should be written to reflect the school district's practice.

Legal Reference:     
Iowa Code §§ 256.11, .11A; 280 (2013).
Iowa Code § 284.12 (2013).
281 I.A.C. 12.3(4), .5(16).

Cross Reference:     
505 Student Scholastic Achievement
506 Student Records

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

505.2 Student Promotion - Retention - Acceleration

Code No. 505.2

STUDENT PROMOTION - RETENTION - ACCELERATION

Students will be promoted to the next grade level at the end of each school year based on factors including the student’s achievement, age, emotional stability, and social adjustment.

Reading retention/promotion - grades kindergarten through three

In accordance with law, students in grades kindergarten through three will be assessed for their level of reading or reading readiness. Those student who exhibit a substantial deficiency in reading will be provided intensive reading instruction, and their parents/guardians will be provided written notice at least annually of the deficiency and the services that will be provided which are designed to remediate the deficiency.

Beginning May 1, 2017, unless the school district is granted a waiver, if a student’s reading deficiency in not remedied by the end of grade three, the student’s parent/guardian will be informed that the student may enroll in an intensive summer reading program. If the student does not enroll in the intensive summer reading program, the student will be retained in grade three unless the student is exempt for good cause as provided by law. If the student is exempt from participating in an intensive summer reading program, or if the student completes the intensive summer reading program but is not reading proficient upon completion of the program, the student may be promoted to grade four; provided, however that the student will continue to be provided intensive reading instruction until the student is proficient in reading.

In determining whether to promote a student in grade three to grade four, the school district will place significant weight on any reading deficiency identified that is not yet remediated. The school district will also weigh the student’s progress in other subject areas as well as the student’s overall intellectual, physical, emotional, and social development. A decision to retain a student in grade three will be made only after direct personal consultation with the student’s parent/guardian and after the formulation of a specific plan of action to remedy the student’s reading deficiency.

Retention/Promotion other than reading retention in grades kindergarten through three:

The district shall adhere to the following:

  • Retention/Promotion in kindergarten - eighth grade: The retention of a student will be determined based upon the judgement of the licensed employee and the principal. When it becomes evident a student in grades kindergarten through eighth may be retained in a grade level for an additional year, the parents will be informed. It is within the sole discretion of the district to retain students in their current grade level and to deny promotion to a student.
  • Retention/Promotion in ninth-twelfth grade: Students in grades nine through twelve will be informed of the required course work necessary to be promoted each year. When it becomes evident a student in these grades will be unable to meet the minimum credit requirements for the year, the students and parents will be informed. It is within the sole discretion of the district to retain students in their current grade level and to deny promotion to a student.
  • Acceleration in kindergarten - twelfth grade: Students in grades kindergarten through twelve with exceptional talents may, with the permission of the principal and parents, take classes beyond their current grade level. Enrichment opportunities outside the school district may be allowed when they do not conflict with the school district’s graduation requirements.

NOTE: School districts that use specific steps or processes for determining retention or acceleration should reference the applicable criteria or where to locate the criteria in the bulleted information above.

Legal Reference:     
Iowa Code §§ 256.11, 279.8; 280.3 (2015).

281 I.A.C. 12.5(16).

Cross Reference:     
501 Student Attendance
505 Student Scholastic Achievement
603.2 Summer School Instruction

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

505.3 Student Honors and Awards

Code No. 505.3

STUDENT HONORS AND AWARDS

The school district will provide a program that establishes honors and awards including, but not limited to, academic letters, scholarships, and good citizenship awards for students to assist students in setting goals. Students are made aware of honors and awards and the action necessary on the part of the student to achieve them. Students who have not attended an accredited public or private school for their entire high school education, will not be eligible for honors and awards.

It is the responsibility of the superintendent to develop the administrative regulations regarding this policy.

Note: The last sentence of the first paragraph is where a school district should insert a residency requirement for receipt of school district honors and awards. The policy is written to require four years of attendance prior to eligibility for honors and awards. School districts that want more specific language, such as requiring students to attend the school district for four semesters prior to being eligible for honors and awards, should add it here.

Legal Reference:     
Iowa Code § 279.8 (2013).

Cross Reference:     
504 Student Activities
505 Student Scholastic Achievement

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, Iowa

505.4 Testing Program

Code No. 505.4

TESTING PROGRAM

A comprehensive testing program is established and maintained to evaluate the education program of the school district and to assist in providing guidance or counseling services to students and their families.

No student is required, as part of any applicable program, to submit to a survey, analysis or evaluation that reveals information concerning:

  • political affiliations or beliefs of the student or student’s parent:
  • mental or psychological problems of the student or the student's family;
  • sex behavior or attitudes;
  • illegal, anti-social, self-incriminating or demeaning behavior;
  • critical appraisals of other individuals with whom respondents have close family relationships;
  • legally recognized, privileged and analogous relationships, such as those of lawyers, physicians and ministers;
  • religious practices, affiliations or beliefs of the student or student’s parent; or
  • income,(other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

It is the responsibility of the board to review and approve the evaluation and testing program.

NOTE: This is a mandatory policy and reflects federal law.

Legal Reference:     
No Child Left Behind, Title II, Sec. 1061, P.L. 107-110 (2012).
Goals 2000: Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (2012).
20 U.S.C. § 1232h (2012).
Iowa Code §§ 280.3; (2013).

Cross Reference:     
505 Student Scholastic Achievement
506 Student Records
607.2 Student Health Services

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, Iowa

505.5 Graduation Requirements

Code No. 505.5

GRADUATION REQUIREMENTS

Students must successfully complete the courses required by the board and Iowa Department of Education in order to graduate.

It is the responsibility of the superintendent to ensure that students complete grades one through twelve and that high school students complete 53 credits prior to graduation. The following credits will be required:

  1. A minimum number of credits must be earned within certain disciplines as follows:

English                                          8 Credits
Social Studies                                7 Credits
Science                                           6 credits
Mathematics                                  Must complete 3 years of math
Health                                             1 Credit
Physical Education                         4 Credits
Financial Literacy or Economics    1 Credit

  1. Band, Choir, and Physical Education are to receive 1 credit per term.

Graduation requirements for special education students will be in accordance with the prescribed course of study as described in their Individualized Education Program (IEP). Each student’s IEP will include a statement of the projected date of graduation at least 18 months in advance of the projected date and the criteria to be used in determining whether graduation will occur. Prior to the special education student’s graduation, the IEP team will determine whether the graduation criteria have been met.

Middle school students who complete high school level course(s) will be given high school transcript credit for said course(s), and have the course(s) count toward fulfillment of the high school requirements for that area of instruction. Although credits for these courses will be reflected on student high school transcripts and will meet graduation requirements, high school grade point averages will not be impacted by these courses as high school grade point averages will not be calculated until students complete their first term of high school courses. Courses and their credits may not be deleted from the high school transcript, unless it is determined that the course unit does not meet the standards which may result in denied credit. The superintendent shall develop rules and procedures for implementing this provision.

High School students who are significantly behind in graduation credits or who have major, extenuating life circumstances may be eligible for a 42 credit CORE diploma through the Independent Learning Center. Students must follow the administrative rules and procedures to be considered for either of these programs and the CORE diploma.
 

HIGH SCHOOL DISTANCE LEARNING CREDITS

High school distance learning coursework may be accepted by the principal for credit toward Grinnell High School graduation if the following conditions are met:

  1. All high school distance-learning courses must be from a school that is approved for high school distance learning courses by an accredited association such as the North Central Accrediting Association.

  2. No more than eight credits towards graduation may be earned by distance learning will be accepted towards earning the high school diploma.

  3. Students using high school distance learning credit toward meeting graduation requirements  must meet the same requirements as all students qualifying for graduation from Grinnell Community High School.

  4. Students shall have all distance learning courses approved by the High School Principal prior to enrollment to ensure that they will meet graduation requirements. The Grinnell Community High School shall accept credits toward graduation requirements for students attending colleges in the State of Iowa under the following condition: 1. The course credits must be approved by the High School Principal.

Legal Reference:     
Iowa Code §§ 256.11, .11A; 279.8; 280.3, .14 (2013)
281 I.A.C. 12.2, .5.

Cross Reference:     
505 Student Achievement
603.3 Special Education

Approved 11/14/18

Grinnell-Newburg School District, Grinnell, IA

505.6 Early Graduation

Code No. 505.6

EARLY GRADUATION

Generally, students will be required to complete the necessary course work and graduate from high school at the end of grade twelve. Students may graduate prior to this time if they meet the minimum graduation requirements stated in board policy.

A student who graduates early will no longer be considered a student and will become an alumnus of the school district. However, the student who graduates early may participate in commencement exercises.

Grinnell Community High School students, with consent of parent(s) or guardian(s) and the High School Principal, may graduate prior to their normal, chronologically scheduled graduation date, provided they have completed the early graduation application and satisfied all legal requirements, rules, regulations, and policies of the Grinnell-Newburg Community School District and the state of Iowa.

NOTE: This is a mandatory policy. School districts do not have the authority to limit when a student may graduate early. Students can graduate early whenever they meet the school district's graduation requirements. It is recommended that when a student graduates early, the student either gets the diploma or a notice from the school district that the student has graduated. The board should determine in policy how an early graduate will be treated after the student graduates. The board should determine whether the early graduate will be allowed to participate in activities and, if so, which activities.

Legal Reference:     
Iowa Code §§ 279.8; 280.3 (2013).
281 I.A.C. 12.2, .5.

Cross Reference:     
505 Student Scholastic Achievement

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, Iowa

505.7 Commencement

Code No. 505.7

COMMENCEMENT

Students who have met the requirements for graduation will be allowed to participate in the commencement proceedings provided they abide by the proceedings organized by the school district. It is the responsibility of the principal to solicit input from each graduating class regarding the proceedings for their commencement.

Choosing not to participate in commencement will not be a reason for withholding the student's final progress report or diploma certifying the student's completion of high school.

Legal Reference:     
Iowa Code §§ 279.8; 280.3 (2013).

281 I.A.C. 12.5.

Cross Reference:     
505 Student Scholastic Achievement

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

505.8 Parental Involvement

Code No. 505.8

PARENTAL INVOLVEMENT

Parental involvement is an important component in a student’s success in school. The board encourages parents to become involved in their student’s education to ensure the student’s academic success. The board will:

  1. involve parents in the development of the Title I plan, the process for school review of the plan and the process for improvement; [Title I handbook]

  2. provide the coordination, technical assistance and other support necessary to assist participating schools in planning and implementing effective parent involvement activities to improve student academic achievements and school performance; [School Improvement Academic Committee (SIAC)]

  3. build the schools’ and parents’ capacity for strong parental involvement; [SIAC]

  4. coordinate and integrate parental involvement strategies under Title I with other programs such as Head Start, Reading First, etc.; [Title I handbook]

  5. conduct with the involvement of parents, an annual evaluation of the content and effectiveness of the parental involvement policy in improving the academic quality of the school served including identifying barriers to greater participation by parents n Title I activities (with particular attention to low-income parents, Limited English Proficient (LEP) parents, minorities, parents with disabilities and parents with low literacy) and use the findings of the evaluation to design strategies for more effective parental involvement and to revise, as necessary, the parental involvement policies; and [Title I handbook and SIAC]

  6. involve parents in Title I activities. [Title I handbook]

The board will review this policy annually. The superintendent is responsible for notifying parents of this policy annually or within a reasonable time after it has been amended during the school year. It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

NOTE: This is a mandatory policy and includes the information required by federal law.

Legal References:     
No Child Left Behind, Title I, Sec. 1118, P.L. 107-110.

Cross References:     
903.2 Community Resource Persons and Volunteers

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, Iowa

506.1 Student Records Access

Code No. 506.1

STUDENT RECORDS ACCESS

The board recognizes the importance of maintaining student records and preserving their confidentiality. Student records containing personally identifiable information are kept confidential at collection, storage, disclosure, and destruction stages. The board secretary is the custodian of student records. Student records may be maintained in the central administration office or administrative office of the student's attendance center.

Parents and eligible students will have access to the student's records during the regular business hours of the school district. An eligible student is a student who has reached eighteen years of age or is attending an institution of postsecondary education at the post high school level. Parents of an eligible student are provided access to the student records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code. In that case, the parents may be provided access without the written permission of the student. A representative of the parents or eligible student, who has received written permission from the parents or eligible student, may inspect and review a special education student's records. Parents, other than parents of an eligible student, may be denied access to a student's records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents may not access the student records. Parents may inspect an instrument used for the purpose of collection of student personal information prior to the instrument’s use.

A student record may contain information on more than one student. Parents will have the right to access the information relating to their student or to be informed of the information. Eligible students will also have the right to access the information relating to themselves, or be informed of the information.

Parents and eligible students will have a right to access the student's records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. Parents, an eligible student or an authorized representative of the parents will have the right to access the student's records prior to an Individualized Education Program (IEP) meeting or hearing.

Copies of student records will be provided if failure to do so would effectively prevent the parents or student from exercising the right to access the student records. Fees for copies of the records are waived if it would prevent the parents or student from accessing the records. A fee may not be charged to search or retrieve information from student records.

Upon the request of parents or an eligible student, the school district will provide an explanation and interpretation of the student records and a list of the types and locations of education records collected, maintained or used by the school district.

If the parents or an eligible student believes the information in the student records is inaccurate, misleading or violates the privacy or other rights of the student, the parents or an eligible student may request that the school district amend the student records. The school district will decide whether to amend the student records within a reasonable time after receipt of the request. If the school district determines an amendment is made to the student record, the school district will make the amendment and inform the parents or the eligible student of the decision in writing.

If the school district determines that amendment of the student's record is not appropriate, it will inform the parents or the eligible student of their right to a hearing before the hearing officer provided by the school district.

If the parents' and the eligible student's request to amend the student record is further denied following the hearing, the parents or the eligible student are informed that they have a right to place an explanatory letter in the student record commenting on the school district's decision or setting forth the reasoning for disagreeing with the school district. Additions to the student's records will become a part of the student record and be maintained like other student records. If the school district discloses the student records, the explanation by the parents will also be disclosed.

Student records may be disclosed in limited circumstances without parental or eligible student's written permission. This disclosure is made on the condition that the student record will not be disclosed by the recipient to a third party without the written permission of the parents or the eligible student. This disclosure may be made to the following individuals or under the following circumstances:

  • to school officials within the school district and AEA personnel whom the superintendent has determined to have a legitimate educational interest, including, but not limited to, board members, employees, school attorney, auditor, health professionals, and individuals serving on official school committees;
  • to officials of another school district in which the student wishes to enroll, provided the other school district notifies the parents the student records are being sent and the parents have an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts;
  • to the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education or state and local educational authorities;
  • in connection with financial aid for which the student has applied or which the student has received if the information is necessary to receive the financial aid;
  • to organizations conducting educational studies and the study does not release personally identifiable information;
  • to accrediting organizations;
  • to parents of a dependent student as defined in the Internal Revenue Code;
  • to comply with a court order or judicially issued subpoena;
  • in connection with a health or safety emergency; or,
  • as directory information.

The superintendent will keep a list of the individuals and their positions who are authorized to view a special education student's records without the permission of the parents or the eligible student. Individuals not listed are not allowed access without parental or an eligible student's written permission. This list must be current and available for public inspection and updated as changes occur.

The superintendent will also keep a list of individuals, agencies and organizations which have requested or obtained access to a student's records, the date access was given and their legitimate educational interest or purpose for which they were authorized to view the records. The superintendent, however, does not need to keep a list of the parents, authorized educational employees, officers and agencies of the school district who have accessed the student’s records. This list for a student record may be accessed by the parents, the eligible student and the custodian of student records.

Permanent student records, including a student's name, address, phone number, grades, attendance record, classes attended, grade level completed and year completed may be maintained without time limitation. Permanent student records will be kept in a fire-safe vault.

When personally identifiable information, other than permanent student records, no longer needs to be maintained by the school district to provide educational services to a special education student, the parents or eligible student are notified. This notice is normally given after a student graduates or otherwise leaves the school district. If the parents or eligible student request that the personally identifiable information be destroyed, the school district will destroy the records. Prior to the destruction of the records, the school district must inform the parents or eligible student the records may be needed by the parents or eligible student for social security benefits or other purposes.

The school district will cooperate with the juvenile justice system in sharing information contained in permanent student records regarding students who have become involved with the juvenile justice system. The school district will enter into an interagency agreement with the juvenile justice agencies (agencies) involved.

The purpose of the agreement is to allow for the sharing of information prior to a student's adjudication in order to promote and collaborate between the school district and the agencies to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

The school district may share any information with the agencies contained in a student's permanent record, which is directly related to the juvenile justice system's ability to effectively serve the student. Prior to adjudication information contained in the permanent record may be disclosed by the school district to the parties without parental consent or court order. Information contained in a student's permanent record may be disclosed by the school district to the agencies after adjudication only with parental consent or a court order. Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family.

Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian, or legal or actual custodian.

Confidential information shared between the school district and the agencies will remain confidential and will not be shared with any other person, unless otherwise provided by law.

Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian, or legal or actual custodian. The school district may discontinue information sharing with an agency if the school district determines that the agency has violated the intent or letter of the agreement.

Agencies will contact the principal of the attendance center where the student is currently or was enrolled. The principal will then forward copies of the records within 10 business days of the request.

The school district will provide training or instruction to employees about parents' and eligible students' rights under this policy. Employees will also be informed about the procedures for carrying out this policy. It is the responsibility of the superintendent to annually notify parents and eligible students of their right to inspect and review the student's records. The notice is given in a parents' or eligible student's native language. Should the school district collect personal information from students for the purposes of marketing or selling that information, the school district will annually notify parents of such activity.

The notice will include a statement that the parents have a right to file a complaint alleging the school district failed to comply with this policy. Complaints are forwarded to Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, Washington, DC. 20202-4605.

NOTE: This is a mandatory policy and includes the information required by state and federal law.

Legal Reference:     
No Child Left Behind, Title IX, Sec. 9528, P.L.107-110 (2012).
USA Patriot Act, Sec. 507, P.L. 107-56. (2001).
20 U.S.C. § 1232g, 1415 (2012).
34 C.F.R. Pt. 99, 300, .610 et seq. (2012).
Iowa Code §§ 22; 279.9B, 280.24, .25, 622.10 (2013).
281 I.A.C. 12.3(4); 41; .610 et seq.
1980 Op. Att'y Gen. 720, 825.

Cross Reference:     
501 Student Attendance
505 Student Scholastic Achievement

506 Student Records
507 Student Health and Well-Being
603.3 Special Education
708 Care, Maintenance and Disposal of School District Records
901 Public Examination of School District Records

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.1E1 Student Records Checklist

Code No. 506.1E1

STUDENT RECORDS CHECKLIST

  Copy to Parent Upton Request Parent Signature Required** User Must Submit Written Request* No Parent Signature Required Parent Notified in Advance Parent Notified of Release Request Made Part of Student Record Schedule Hearing Following Decision with Parent  
Subpoena of Judicial Order       X X       Lawfully Issued
Student Financial Aid       X         Written Request
School or Staff in Same School System       X         No Written Request Necessary
Other School System Where Student Plans to Enroll X   X X   X X   506.1E2
United States Comptroller General     X X     X   506.1E2
Dept. of Health, Education and Welfare Secretary     X X     X   506.1E2
National Insitute of Education     X X     X   506.1E2
Iowa Dept. of Education Official                 506.1E2
Parent Inspection of Student Educational Records X X             506.1E5
Parent Request for Hearing to Challenge Record   X           X 506.1E4
Parent Authorization for School to Release Information X X             506.1E3
Notification of Transfer of Student Records X     X         506.1E

*Such written request is available for inspection by the parent or student and the school official responsible for record maintenance.
**When a student has attained the age of 18 years or is attending an institution of post-secondary education, the permission or consent required of the rights accorded the parent of the student will thereafter be required of and accorded only to the student.

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.1E2 Request of Non-parent for Examination or Copies of Student Records

Code No. 506.1E2

REQUEST OF NONPARENT FOR EXAMINATION OR COPIES OF STUDENT RECORDS

The undersigned hereby requests permission to examine the Grinnell-Newburg Community School District's official student records of:

____________________________________________________ _______________
(Legal Name of Student)     
                                                             (Date of Birth)

The undersigned requests copies of the following official student records of the above student:

The undersigned certifies that they are (check one):

(a)     An official of another school system in which the student intends to enroll. 

(b)     An authorized representative of the Comptroller General of the United States. 

(c)     An authorized representative of the Secretary of the U.S. Department of Education or U.S. Attorney General 

(d)     An administrative head of an education agency as defined in Section 408 of the Education Amendments of 1974.

(e)     An official of the Iowa Department of Education.

(f)     A person connected with the student's application for, or receipt of, financial aid
               (SPECIFY DETAILS ABOVE.)

(g)    Other State Official

The undersigned agrees that the information obtained will only be redisclosed consistent with state or federal law without the written permission of the parents of the student, or the student if the student is of majority age.

Signature:_________________________________ Title: _______________________________

Agency: ________________________________________

APPROVED:     Date: ______________________ Address: _______________________________

Signature:_________________________    City: ___________________________________

Title: _____________________________     State: ______________ ZIP: ________________

Dated:____________________________    Phone: _________________________________

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.1E3 Authorization for Release of Student Records

Code No. 506.1E3

AUTHORIZATION FOR RELEASE OF STUDENT RECORDS

The undersigned hereby authorizes ____________________________________________________

School District to release copies of the following official student records:

______________________________________________________________________________

______________________________________________________________________________

concerning    _____________________________________   ____________________________
                      (Full Legal Name of Student)     
                         (Date of Birth)

_____________________________________________________     from 20 _____to 20_____
(Name of Last School Attended)     
                                                      (Year(s) of Attend.)

The reason for this request is: _____________________________________________________

______________________________________________________________________________

My relationship to the child is: ____________________________________________________

Copies of the records to be released are to be furnished to:

the undersigned

the student

other (please specify)  ________________________________________________________

 

 ___________________________________________________________________
(Signature)

Date:  ____________________________________

Address: __________________________________

City: _____________________________________

State: __________________ ZIP ______________

Phone Number: ____________________________

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.1E4 Request for Hearing on Correction of Student Records

Code No. 506.1E4

REQUEST FOR HEARING ON CORRECTION OF STUDENT RECORDS

To: ____________________________________ Address:______________________________
        Board Secretary (Custodian)

I believe certain official student records of my child, __________________________, (full legal name of student), ______________________________(school name), are inaccurate, misleading or in violation of privacy rights of my child. The official education records which I believe are inaccurate, misleading or in violation of the privacy or other rights of my child are:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

The reason I believe such records are inaccurate, misleading or in violation of the privacy or other rights of my child is:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

My relationship to the child is: ____________________________________________________

I understand that I will be notified in writing of the time and place of the hearing; that I will be notified in writing of the decision; and I have the right to appeal the decision by so notifying the hearing officer in writing within ten days after my receipt of the decision or a right to place a statement in my child’s record stating I disagree with the decision and why.

 

Signature:________________________________________Date:_____________________

Address:_________________________________City:______________________________

State: _____________Zip _______________Phone Number: _________________________

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.1E5 Request for Examination of Student Records

Code No. 506.1E5

REQUEST FOR EXAMINATION OF STUDENT RECORDS

To: ___________________________________ Address: _________________________________
      Board Secretary (Custodian)

The undersigned desires to examine the following official education records.

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

of ____________________________________, _______________________________________
     (Full Legal Name of Student)     
                      (Date of Birth)     (Grade)

_______________________________________________________________ (Name of School)

My relationship to the student is: ___________________________________________________

(check one)     I do        I do not

desire a copy of such records. I understand that a reasonable charge may be made for the copies.

__________________________________________
(Parent’s Signature)

APPROVED:                     Date: ____________________

Address: __________________________________

Signature: _____________________________  City: __________________________________

Title: _______________________________ State: ______________________Zip ___________

Dated: _________________________     Phone Number: ____________________________

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.1E6 Notification of Transfer of Student Records

Code No. 506.1E6 

 

NOTIFICATION OF TRANSFER OF STUDENT RECORDS 

 

To: _______________________________________________________  Date: ____________

Parent/or Guardian 

 

Street Address: __________________________________________________________

 

City/State ______________________________________________ ZIP _____________

 

Please be notified that copies of the Grinnell-Newburg Community School District's official 

student records concerning _____________________, (full legal name of student) have been transferred to: 

__________________________________________ _______________________________ 

School District Name                                                      Address 

 

upon the written statement that the student intends to enroll in said school system. 

 

If you desire a copy of such records furnished, please check here _____ and return this form to the undersigned. A reasonable charge will be made for the copies. 

 

If you believe such records transferred are inaccurate, misleading or otherwise in violation of the privacy or other rights of the student, you have the right to a hearing to challenge the contents of such records. 

 

______________________________

(Name) 

 

______________________________

(Title) 

 

Approved 2/24/16 

Grinnell-Newburg School District, Grinnell, IA

506.1E7 Letter to Parent Regarding Receipt of Court Order or Subpoena

Code No. 506.1E7

LETTER TO PARENT REGARDING RECEIPT OF COURT ORDER OR SUBPOENA

Date
 

Dear   ______________________________(Parent):

 

This letter is to notify you that the  Grinnell-Newburg Community School District has received a  

(court order or subpoena)   requesting copies of your child's permanent records.

The specific records requested are__________________________________________________.

The school district has until _________________(date on court order or subpoena) to deliver the documents to ________________________________(requesting party on court order or subpoena).

If you have any questions, please do not hesitate to contact me at  ___________________(phone #).

 

Sincerely,

 

(Principal or Superintendent)
Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.1E8 Juvenile Justice Agency Information Sharing Agreement

Code No. 506.1E8

JUVENILE JUSTICE AGENCY INFORMATION SHARING AGREEMENT

Statement of Purpose: The purpose of this Agreement is to allow for the sharing of information among the School District and the Agencies prior to a student's adjudication in order to promote and collaborate to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

Identification of Agencies: This agreement is between the Grinnell-Newburg Community School District (hereinafter "School District") and (agencies listed) (hereinafter "Agencies") .

Statutory Authority: This agreement implements Iowa Code § 280.25 and is consistent with 34 C.F.R. 99.38 (2012).

Parameters of Information Exchange:

  1. The School District may share any information with the Agencies contained in a student's permanent record which is directly related to the juvenile justice system's ability to effectively serve the student.

  2. Prior to adjudication information contained in the permanent record may be disclosed by the school district to the Agencies without parental consent or court order.

  3. Information contained in a student's permanent record may be disclosed by the School District to the Agencies after adjudication only with parental consent or a court order.

  4. Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family.

  5. Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian, or legal or actual custodian.

  6. Information obtained by the school from other juvenile justice agencies may not be used as the basis for disciplinary action of the student.

  7. This agreement only governs a school district's ability to share information and the purposes for which that information can be used. Other agencies are bound by their own respective confidentiality policies.

Records' Transmission: The individual requesting the information should contact the principal of the building in which the student is currently enrolled or was enrolled. The principal will forward the records within 10 business days of the request.

Confidentiality: Confidential information shared between the Agencies and the school district will remain confidential and will not be shared with any other person, unless otherwise provided by law. Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent is obtained from a student's parent. Agencies or individuals violating the terms of this agreement subject their entity represented and themselves personally to legal action pursuant to federal and state law.

Amendments: This agreement constitutes the entire agreement among the agencies with respect to information sharing. Agencies may be added to this agreement at the discretion of the school district.

Term: This agreement is effective from (September 1, 20 or other date).

Termination: The School District may discontinue information sharing with an Agency if the School District determines that the Agency has violated the intent or letter of this Agreement. APPROVED:

Signature: _________________________ Address: ______________________________

Title: _____________________________ City: _________________________________

Agency: _____________________________State: _______________ Zip ___________

Dated: ________________________ Phone Number: ____________________________

Note: This agreement is optional and can only be used if the board has adopted a policy approving of its use.

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.1E9 Annual Notice

Code No. 506.1E9

ANNUAL NOTICE

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. They are:

  1. The right to inspect and review the student's education records within 45 days of the day the district receives a request for access.

Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The principal or appropriate school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. (see Exhibit 506.1E5)

  1. The right to request the amendment of the student's education records that the parent or eligible student believes are inaccurate or misleading or in violation of the student's privacy rights.

Parents or eligible students may ask the school district to amend a record that they believe is inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing. (see Exhibit 506.1E4)

  1. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, AEA employees, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. (see Exhibit 506.1E2)

  1. The right to inform the school district that the parent does not want directory information, as defined below, to be released. Directory information can be released without prior parental consent. Any student over the age of eighteen or parent not wanting this information released to the public must make object in writing to the principal. The objection needs to be renewed annually.

Directory information is defined as: Name, Address,, Telephone Listing, Date of Birth, Email Address, Grade Level, Enrollment Status, Major Field of Study, Participation in Officially Recognized Activities and Sports, Weight and Height of Members of Athletic Teams, Dates of Attendance, Degrees and Awards Received, the Most Recent School or Institution Attended by the Student, Photograph and Likeness and Other Similar Information.

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office, U.S. Department of Education,
400 Maryland Ave., SW, Washington, DC, 20202-4605.

The School District may share any information with the Parties contained in a student's permanent record, which is directly related to the juvenile justice system's ability to effectively serve the student. Prior to adjudication information contained in the permanent record may be disclosed by the School District to the Parties without parental consent or court order. Information contained in a student's permanent record may be disclosed by the School District to the Parties after adjudication only with parental consent or a court order. Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family. Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian, or legal or actual custodian. (see Exhibit 506.1E8)

Information obtained from others shall not be used for the basis of disciplinary action of the student. This agreement only governs a school district's ability to share information and the purposes for which that information can be used.

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.1R1 Use of Student Records Regulation

Code No. 506.1R1

USE OF STUDENT RECORDS REGULATION

Student records are all official records, files, and data directly related to students, including all material incorporated into each student's cumulative record folder and intended for school use or to be available to parties outside the school or school system, specifically including, but not necessarily limited to: dates of attendance; academic work completed; level of achievement (grades, standardized test scores); attendance data; scores on standardized intelligence, aptitude, and psychological tests; interest inventory results; health data; family background information; teacher or counselor ratings and observations; and verified reports of serious or recurrent behavior patterns.

The intent of this regulation is to establish procedures for granting requests from parents for access to their child's records, use of the data, and procedures for its transmittal within forty-five calendar days.

  1. Access to Records
    1. The parent or legal guardian of a student will have access to these records upon written request to the board secretary.

The parent or legal guardian will, upon written request to the board secretary, have the opportunity to receive an interpretation of the records, have the right to question the data, and, if a difference of opinion is noted, is permitted to file a letter in the cumulative folder stating the dissenting person's position. If further challenge is made to the record, the normal appeal procedures established by school policy will be followed.

A student eighteen years or older has the right to determine who, outside the school system, has access to the records. Parents of students who are 18 years or older but still dependents for income tax purposes may access the student's records without prior permission of the student.

  1. School officials having access to student records are defined as having a legitimate educational interest. A school official is a person employed by the school district as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school district has contracted to perform a special task (such as an attorney, auditor, AEA employee, medical consultant, or therapist); or a parent or student serving on an official committee, such as disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.
  1. Release of Information Outside the School
    1. To release student records to other school(s) in which the student intends to enroll, the parents, legal guardian, or eligible student must be notified of the transfer and the kinds of information being released unless the school district annually notifies parents that the records will be sent automatically.
    2. Student records may be released to official education and other government agencies only if allowed by state or federal law.
    3. To release student records to other persons or agencies, written consent is given by the parent, legal guardian, or a student of majority age. This consent form will state which records are released, to whom they are released, and the reason for the release. A copy of the specific records being released will be made available to the person signing the release form if requested.
    4. Before furnishing student records in compliance with judicial orders or pursuant to any lawfully issued subpoena, the school district will make a reasonable attempt to notify the parents, legal guardian, or eligible student are notified in advance.
    5. Student records may be shared with juvenile justice agencies with which the school district has an interagency agreement. This information is shared without prior parental consent. The agreement is a public document available for inspection.
  2. Hearing Procedures
    1. Upon parental request, the school district will hold a hearing regarding the content of a student’s records which the parent believes to be inaccurate, misleading, or in violation of the privacy rights of students.
    2. The hearing will be held within a reasonable time after receipt of the parent or eligible student’s request. The parent or eligible student will receive reasonable advance notice of date, time and place of the hearing.
    3. The hearing officer may be an employee of the school district so long as the employee does not have a direct interest in the outcome of the hearing.
    4. The parents or eligible student will be given a full and fair opportunity to present evidence relevant to the issues. The parent or eligible student may be represented by an individual at their choice at their own expense.
    5. The hearing officer will render a written decision within a reasonable period after the hearing. The decision will be based upon evidence presented at the hearing and must include a summary of the evidence and the reasons for the decision.
    6. The parents may appeal the hearing officer's decision to the superintendent within 10 calendar days if the superintendent does not have a direct interest in the outcome of the hearing.
    7. The parents may appeal the superintendent’s decision, or the hearing officer's decision if the superintendent was unable to hear the appeal, to the board within 10 calendar days. It is within the discretion of the board to hear the appeal.

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.2 Student Directory Information

Code No. 506.2

STUDENT DIRECTORY INFORMATION

Student directory information is designed to be used internally within the school district. Directory information is defined in the annual notice. It may include the student's name, address, telephone number, date and place of birth, e-mail address, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, student ID number, user ID or other unique personal identifier, photograph and other likeness, and other similar information. Student is defined as an enrolled individual, PK-12 including children in school district sponsored child-care programs.

Prior to developing a student directory or to giving general information to the public, parents (inlcuding parent of students open enrolled out of the school district and parents of children home schoolded in the school district) will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students.

It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.

NOTE: This is a mandatory policy. A school district may limit what it considers to be directory information. If the school district limits the information, it must also make those changes in the school district's annual notice.

Legal Reference:     
20 U.S.C. § 1232g (2012).
Iowa Code § 22; 622.10 (2013).
281 I.A.C. 12.3(4); 41.123.
1980 Op. Att'y Gen. 720.

Cross Reference:     
504 Student Activities
506 Student Records
901 Public Examination of School District Records
902.4 Live Broadcast or videotaping

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.2E1 Authorization for Releasing Student Directory Information

Code No. 506.2E1

AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION

The Grinnell-Newburg Community School District has adopted a policy designed to assure parents and students the full implementation, protection and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA). A copy of the school district's policy is available for review in the office of the principal of all of our schools.

This law requires the school district to designate as "directory information" any personally identifiable information taken from a student's educational records prior to making such information available to the public.

The school district has designated the following information as directory information: student's name, address and telephone number; date of birth; email address, grade level, enrollment status, major field of study; participation in officially recognized activities and sports; weight and height of members of athletic teams; dates of attendance; degrees and awards received; and the most recent previous educational institution attended by the student; photograph and other likeness and other similar information. You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing not later than September 1st of this school year. If you desire to make such a refusal, please complete and return the slip attached to this notice.

Even though student addresses and telephone numbers are not considered directory information, military recruiters and postsecondary educational institutions may legally access this information without prior parental consent. Parents not wanting military recruiters and postsecondary institutions to access the information must ask the school district to withhold the information.

If you have no objection to the use of student information, you do not need to take any action.

RETURN THIS FORM

Grinnell-Newburg Community School District Parental Directions to Withhold Student/Directory Information for Education Purposes, for 20___ - 20 ___school year.

Student Name: ____________________________________ Date of Birth:_________________

School: _________________________________________  Grade _______________________

______________________________________________________________________________
(Signature of Parent/Legal Guardian/Custodian of Child)     
        (Date)

This form must be returned to your child's school no later than ______________________, 20____ . Additional forms are available at your child's school.

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.2R1 Use of Directory Information

Code No. 506.2R1

USE OF DIRECTORY INFORMATION

The student handbook or similar publication given to each student which contains general information about the school will contain the following statement which is published at least annually in a prominent place or in a newspaper of general circulation in the school district:

The following information may be released to the public in regard to any individual student of the school district as needed. Any student over the age of eighteen or parent not wanting this information released to the public must make objection in writing by September 1 to the principal. The objection needs to be renewed annually.

NAME, ADDRESS, TELEPHONE LISTING, EMAIL ADDRESS, DATE OF BIRTH, MAJOR FIELD OF STUDY, PARTICIPATION IN OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, WEIGHT AND HEIGHT OF MEMBERS OF ATHLETIC TEAMS, DATES OF ATTENDANCE, DEGREES AND AWARDS RECEIVED, THE MOST RECENT PREVIOUS SCHOOL OR INSTITUTION ATTENDED BY THE STUDENT, PHOTOGRAPH AND LIKENESS AND OTHER SIMILAR INFORMATION.

DATED __________________________, 20____ .

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.3 Student Photographs

Code No. 506.3

STUDENT PHOTOGRAPHS

The board will permit student "portrait" photographs to be taken on school premises by a commercial photographer as a service to the students and their families.

Parents will be notified prior to the taking of pictures by a commercial photographer for student "portraits." In no case will students be required to have their picture taken or be pressured to purchase pictures.

Students or commercial photographers may take pictures of students upon consent for such things as the yearbook or student newspaper.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding student photographs.

Legal Reference:     
Iowa Code § 279.8 (2013).
1980 Op. Att'y Gen. 114.

Cross Reference:     
506 Student Records

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

506.4 Student Library Circulation Records

Code No. 506.4

STUDENT LIBRARY CIRCULATION RECORDS

Student library circulation records are designed to be used internally to assist in the orderly administration of the school district libraries. As a general rule, student library circulation records are considered confidential records and will not be released without parental consent. Individuals who may access such records include a student's parents, the student, authorized licensed employees, authorized government officials from the U.S. Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department. Appropriate authorities in a health or safety emergency may access the student's library circulation records without the approval or the notification of the student's parents. Parents may not access records, without the student's permission, of a student who has reached the age of 18 (eighteen) or who is attending a post-secondary educational institution unless the student is considered a dependent for tax purposes.

It is the teacher-librarian's responsibility, as the person maintaining the student library circulation records, to approve requests for access to student library circulation records. Students' library circulation records may be accessed during the regular business hours of the school district. If copies of documents are requested, a fee for such copying may be charged.

It is the responsibility of the superintendent, in conjunction with the teacher or teacher-librarian, to develop administrative regulations regarding this policy.

NOTE: This is a mandatory policy and a reflection of federal and Iowa law.

Legal Reference:     
20 U.S.C. § 1232g (2012).
34 C.F.R. Pt. 99 (2012).
Iowa Code §§ 22 (2013).
281 I.A.C. 12.3(4).
1980 Op. Att'y Gen. 720, 825.

Cross Reference:     
506 Student Records

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

507.1 Student Health and Immunization Certificates

Code No. 507.1

STUDENT HEALTH AND IMMUNIZATION CERTIFICATES

Students desiring to participate in athletic activities will have a physical examination or enrolling in kindergarten or first grade in the school district may have a physical examination by a licensed physician and provide proof of such an examination to the school district. A physical examination and proof of such an examination may be required by the administration for students in other grades enrolling for the first time in the school district.

A certificate of health stating the results of a physical examination and signed by the physician is on file at the attendance center. Each student will submit an up-to-date certificate of health upon the request of the superintendent.

Students enrolling for the first time in the school district will also submit a certificate of immunization against diphtheria, pertussis, tetanus, poliomyelitis, rubeola, rubella, and other immunizations required by law. The student may be admitted conditionally to the attendance center if the student has not yet completed the immunization process but is in the process of doing so. Failure to meet the immunization requirement will be grounds for suspension, expulsion or denial of admission. Upon recommendation of the Iowa Department of Education and Iowa Department of Public Health, students entering the district for the first time may be required to pass a TB test prior to admission. The district may conduct TB tests of current students.

Exemptions from the immunization requirement in this policy will be allowed only for medical or religious reasons recognized under the law. The student must provide a valid Iowa State Department of Health Certificate of Immunization Exemption to be exempt from this policy.

NOTE: Physical examinations are not required by law but are strongly recommended. Immunizations and the certificate of immunization are legal requirements.

Legal Reference:     
Iowa Code §§ 13A.8; 280.13 (2013).
281 I.A.C. 33.5.
641 I.A.C. 7.

Cross Reference:     
402.2 Child Abuse Reporting
501 Student Attendance
507 Student Health and Well-Being

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

507.2 Administration of Medication to Students

Code No. 507.2

ADMINISTRATION OF MEDICATION TO STUDENTS

Some students may need prescription and nonprescription medication to participate in their educational program.

Medication shall be administered when the student's parent or guardian (hereafter "parent") provides a signed and dated written statement requesting medication administration and the medication is in the original, labeled container, either as dispensed or in the manufacturer's container.

When administration of the medication requires ongoing professional health judgment, an individual health plan shall be developed by an authorized practitioner with the student and the student's parent. Students who have demonstrated competence in administering their own medications may self-administer their medication. A written statement by the student's parent shall be on file requesting co-administration of medication, when competence has been demonstrated. By law, students with asthma or other airway constricting condition may self-administer their medication upon approval of their parents and prescribing physician regardless of competency.

Persons administering medication shall include the licensed registered nurse, physician, persons who have successfully completed a medication administration course, or be an authorized practitioner, including parents. A medication administration course and periodic update shall be conducted by a registered nurse or licensed pharmacist, and a record of course completion kept on file at the agency.

A written medication administration record shall be on file including:

  • date;
  • student’s name;
  • prescriber or person authorizing administration;
  • medication;
  • medication dosage;
  • administration time;
  • administration method;
  • signature and title of the person administering medication; and
  • any unusual circumstances, actions, or omissions.

Medication shall be stored in a secured area unless an alternate provision is documented. Emergency protocols for medication-related reactions shall be posted.

Medication information shall be confidential information. Controlled medications must be delivered and/or picked up from school by a parent or prior communication with the school to arrange an alternative solution.

Note: This law reflects the Iowa Department of Education’s special education administrative rule regarding administration of medication.

Iowa law requires school districts to allow students with asthma or other airway constricting disease to carry and self-administer their medication as long as the parents and prescribing physician report and approve in writing. Students do not have to prove competency to the school district. The consent form, see 507.2E1, is all that is required. School districts that determine students are abusing their self-administration may either withdraw the self-administration if medically advisable or discipline the student, or both.

For more detailed discussion of this issue, see IASB's Policy Primer, Vol. 17 #8 - June 18, 2004;  Vol. 20 #7 - Dec. 4, 2008.

Legal Reference:     
Iowa Code §124.101(1), §147.107, §155A.4(2), §152.1, §280.23, §280.16, 280.23 (2013).
Education [281] IAC §41.404(3)
Pharmacy [657] IAC §8.32 (124, 155A)
Nursing Board [655] IAC §6.2(152)

Cross Reference:        
506 Student Records
507 Student Health and Well-Being
603.3 Special Education
607.2 Student Health Services

Approved: 2/24/16

Grinnell-Newburg School District, Grinnell, IA

507.2E1 Authorization for Administration of Medication

Code No. 507.2E1

AUTHORIZATION FOR ADMINISTRATION OF MEDICATION

Section 1: Parent/Guardian completes

Student:______________________________________      Date of Birth:______________________________

School:_______________________________________        Grade:___________________________________

Parent/Guardian:_______________________________        Phone:___________________________________

Section 2: Physician completes for prescription medication. Asthma/airway constricting, Epipen, or over-the counter medications are the only medications allowed for self-carry/self-administer. Parent/Guardian completes for over-the-counter medications (7-12 grades only and student must complete Section 3).

I hereby authorize and request you to administer to the above named student:

MEDICATION        DOSAGE    TIME        DURATION    SELF-CARRY/SELF-ADMINISTER

1.______________________________________________________________        ▢ YES      ▢ NO

2.______________________________________________________________        ▢ YES        ▢ NO

3.______________________________________________________________        ▢ YES        ▢ NO

Additional instructions:__________________________________________________________________________

Diagnosis/medical reason for medication:___________________________________________________________

Allergies:____________________________________________________________________________________

Physician: When ordering this medication self-carry/self-administer, I understand that the student will carry this medication at school.  I also understand this student will be entirely responsible for the use of this medication and will not be monitored by school personnel.

Parent: Medication will be administered at school or school activities according to the prescription instructions with a record kept by the school. This information is confidential except as provided under the Family Education Rights and Privacy Act (FERPA). I agree to coordinate and work with school personnel and prescriber when concerns arise, to ensure safe delivery of medication to and from school, and to make arrangements for remaining medication at the end of the school year.

Pursuant to Iowa Code §280.16, the school district or accredited nonpublic school and its employees are to incur no liability, except for gross negligence, as a result of any injury arising from self-administration of medication by the student.  The signature of the parent/guardian on this form is an acknowledgement of the same.

Pursuant to Iowa Code §148, §150, or §150A, a person licensed under these chapters (physician, physician’s assistant, advanced registered nurse practitioner, or other person licensed or registered to distribute or dispense a prescription drug or device) in the course of professional practice in Iowa in accordance with Iowa Code §147.107, or a person licensed by another state which, under Iowa law, may legally prescribe drugs, provides written authorization containing the student’s name, medication name, dosage, and administration instructions.

____________________________________________________________________________________________    
Physician/Parent Signature    
        Print name                    Date

____________________________________________________________________________________________
Physician/Parent phone    
            Physician fax

Parent/Guardian: If the medication will be SELF-CARRY/SELF-ADMINISTER (asthma/airway constricting or Epipen) this requires a physician’s signature in Section 2, or (over-the-counter) your signature in Section 2, and student signature in Section 3.

  1. I/we hereby authorize my student to self-carry and self-administer the above named medication(s) during school hours.  I/we have read the student agreement and have reviewed this with my student (see Section 3).
  2. I/we understand my student will carry this medication at school.  I/we also understand my student is entirely responsible for the use of this medication and use of this medication will not be monitored by school personnel.
  3. I have reviewed the Self-Carry and Self-Administration agreement with my student.  I/we have taken responsibility for my student understanding this agreement.  My student has signed the agreement in Section 3.

Section 3: SELF-CARRY and SELF-ADMINISTRATION OF MEDICATION - STUDENT AGREEMENT

▢ Inhaler    ⃞ Epipen    ⃞ Over-The-Counter (OTC)    ⃞ Other: _______________________________

I agree to:

    ⃞ Follow my prescribing health provider’s medication orders.
    ⃞ Use correct medication administration technique (correct time, correct route, correct dose).
    ⃞ Not allow anyone else to use my medication.
    ⃞ Keep my medication with me in school and on field trips.
    ⃞ Notify the school nurse or school personnel if the following occurs:

  1. My symptoms continue to get worse after taking the medication.
  2. I suspect that I am having side effects from my medication.
  3. If I have any symptoms of an allergic reaction.
  4. If my medication is lost or stolen while at school or a school related activity.

_________________________________________________________________________________________________
Student Signature    
                        Date

Section 4: PARENT/GUARDIAN AUTHORIZATION FOR ADMINISTRATION BY STAFF

I request that the aforementioned medications, or those checked below, be given to my student during school hours.

  1. I will immediately notify the school of any change in the medication or physician’s order, dosage change, frequency, or duration of administration.
  2. I give permission for the School Nurse to consult with this student’s physician concerning any questions that arise with regard to the listed medication, medical condition, or side effects of this medication.
  3. The school intends to use the requested information to provide for your child’s health and safety needs while at school.  You may refuse to supply the requested personal information/consent to exchange information and this will not impact administration of medication to your child per the physician’s order.  This may result in an incomplete health and safety plan for your child.  The information you provide will only be shared with staff in the school whose jobs require access to this information to ensure your child’s safety and school success.
  4. For administration of prescription and/or over-the-counter medications:
    1. Parent has provided a signed and dated authorization/electronic authorization to administer medication or provide health service.
    2. Medication is in original, labeled container as dispensed or manufacturer’s labeled container and will be stored in the nurse’s office.
    3. Student requests the medication as needed.
    4. Authorization is renewed annually and when the parent notifies the school that changes are necessary.
    5. Any unused medication left at the end of the school year will be properly disposed of (in accordance with 79 Fed. Reg. 53520, 53546) if prior arrangements are not made by the parent:                                         ▢ I will pick up  or   ▢ Please dispose

Over the counter medications that can be administered to students by authorized school personnel on an as needed basis and with parental permission:

    Tylenol (acetaminophen)            Topical:
⃞         
Ibuprofen                               ⃞ Anti-itch/anti-inflammatory (i.e. hydrocortisone, Calagel,
⃞    
Cough drops                                   Benadryl cream, etc.)                    
⃞     
Antacids (TUMs)                        ⃞ Antibiotic ointment (i.e. Bacitracin, Neosporin)
⃞    
Benadryl

_________________________________________________________________________________________________
Parent/Guardian signature    
                    Date

Approved  10/11/17

Grinnell-Newburg School District, Grinnell, IA

507.3 Communicable Diseases - Students

Code No. 507.3

COMMUNICABLE DISEASES - STUDENTS

Students with a communicable disease will be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees. The term "communicable disease" will mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.

Prevention and control of communicable diseases is included in the school district's bloodborne pathogens exposure control plan. The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping. This plan is reviewed annually by the superintendent and school nurse.

The health risk to immunosupressed students is determined by their personal physician. The health risk to others in the school district environment from the presence of a student with a communicable disease is determined on a case-by-case basis by the student's personal physician, a physician chosen by the school district or public health officials.

It is the responsibility of the superintendent, in conjunction with the school nurse, to develop administrative regulations stating the procedures for dealing with students with a communicable disease.

For more information on communicable disease charts, and reporting forms, go to the Iowa Department of Public Health Web site: http://www.idph.state.ia.us

NOTE: This policy is consistent with current health practices regarding communicable diseases. The bloodborne pathogen language in the second paragraph and accompanying regulation is in compliance with federal law on control of bloodborne pathogens.

Legal Reference:     
School Board of Nassau County v. Arline, 480 U.S. 273 (1987).
29 U.S.C. §§ 701 et seq. (2012).
45 C.F.R. Pt. 84.3 (2012).
Iowa Code ch. 139A.8 (2013).
641 I.A.C. 1.2-.5, 7.

Cross Reference:     
403.3 Communicable Diseases - Employees
506 Student Records
507 Student Health and Well-Being

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

507.4 Student Illness or Injury at School

Code No. 507.4

STUDENT ILLNESS OR INJURY AT SCHOOL

When a student becomes ill or is injured at school, the school district will attempt to notify the student's parents as soon as possible.

The school district, while not responsible for medical treatment of an ill or injured student, will have employees present administer emergency or minor first aid if possible. An ill or injured child will be turned over to the care of the parents or qualified medical employees as quickly as possible.

It is the responsibility of the principal or school nurse to file an accident report with the superintendent within twenty-four hours after the student is injured.

Annually, parents are required to complete a medical emergency authorization form indicating the procedures to be followed, if possible, in an emergency involving their child. The authorization form will also include the phone numbers of the parents and alternative numbers to call in case of an injury or illness.

The superintendent is responsible, in conjunction with the school nurse, to develop rules and regulations governing the procedure in the event a student should become ill or be injured at school.

NOTE: This policy outlines the recommended practice.

Legal Reference:     
Iowa Code § 613.17 (2013).

Cross Reference:     
507 Student Health and Well-Being

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

507.5 Emergency Plans and Drills

Code No. 507.5

EMERGENCY PLANS AND DRILLS

Students will be informed of the appropriate action to take in an emergency. Emergency drills for fire, weather, and other disasters are conducted each school year. Fire and tornado drills are each conducted regularly during the academic school year with a minimum of two before December 31 and two after January 1.

Each attendance center will develop and maintain a written plan containing emergency and disaster procedures. The plan will be communicated to and reviewed with employees. Employees will participate in emergency drills. Licensed employees are responsible for instructing the proper techniques to be followed in the drill.

NOTE: The last sentence of the first paragraph is a legal requirement.

Legal Reference:     
Iowa Code § 100.31 (2013).
281 I.A.C. 41.25(3).

Cross Reference:     
507 Student Health and Well-Being
711.7 School Bus Safety Instruction
804 Safety Program

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

507.6 Student Insurance

Code No. 507.6

STUDENT INSURANCE

Students will have the opportunity to participate in the health and accident insurance plan selected by the school district. The cost of the health and accident insurance program is borne by the student. Participation in the insurance health and accident plan is not a contract with the school district, but rather, a contract between the insurance company and the student.

Students participating in intramural or extracurricular athletics are not required to have health and accident insurance.

NOTE: Although it is a recommended practice, it is within the board's discretion to determine whether it wants to require student athletes to have insurance.

Legal Reference:     
Iowa Code § 279.8 (2013).

Cross Reference:     
504 Student Activities
507 Student Health and Well-Being

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

507.7 Custody and Parental Rights

Code No. 507.7

CUSTODY AND PARENTAL RIGHTS

Disagreements and conflicts between family members are not the responsibility of the school district. The school district will not take the "side" of one family member over another in a disagreement about custody or parental rights. Court orders that have been issued are followed by the school district. It is the responsibility of the person requesting an action by the school district to inform and provide the school district the court order allowing such action.

This policy does not prohibit an employee from listening to a student's problems and concerns.

It is the responsibility of the superintendent to ensure employees remain neutral in a disagreement about custody and parental rights.

Legal Reference:     
Iowa Code §§ 232.67, .70, .73, .75; 235A; 279.8; 710.6 (2013).
441 I.A.C. 9.2; 155; 175.

Cross Reference:     
506 Student Records
507 Student Health and Well-Being

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

507.8 Student Special Health Services

Code No. 507.8

STUDENT SPECIAL HEALTH SERVICES

The board recognizes that some special education students need special health services during the school day. These students will receive special health services in conjunction with their individualized education program (IEP).

The superintendent, in conjunction with licensed health personnel, will establish administrative regulations for the implementation of this policy.

Note: This is a mandatory policy and its accompanying regulations and they reflect Iowa law. The regulation is new.

Legal Reference:     
Board of Education v. Rowley, 458 U.S. 176 (1982).
Springdale School District #50 v. Grace, 693 F.2d 41 (8th Cir. 1982).
Southeast Warren Comm. School District v. Dept. of Public Instruction, 285 N.W.2d 173 (Iowa 1979).
20 U.S.C. §§ 1400 et seq. (2012).
34 C.F.R. Pt. 300 et seq. (2012).
Iowa Code §§ 256.11(7); 256B; 273.2, .5, .9(2)-(3); 280.8 (2013).
281 I.A.C. 41.405

Cross Reference:     
502 Student Rights and Responsibilities
506 Student Records
603.3 Special Education

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

507.8R1 Special Health Services Regulation

Code No. 507.8R1

SPECIAL HEALTH SERVICES REGULATION

Some students who require special education need special health services in order to participate in the educational program. These students will receive special health services in accordance with their individualized educational program.

  1. Definitions

"Assignment and delegation" - occurs when licensed health personnel, in collaboration with the education team, determine the special health services to be provided and the qualifications of individuals performing the health services. Primary consideration is given to the recommendation of the licensed health personnel. Each designation considers the student's special health service. The rationale for the designation is documented. If the designation decision of the team differs from the licensed health professional, team members may file a dissenting opinion.

"Co-administration" - the eligible student's participation in the planning, management and implementation of the student's special health service and demonstration of proficiency to licensed health personnel.

"Educational program" - includes all school curricular programs and activities both on and off school grounds.

"Education team" - may include the eligible student, the student's parent, administrator, teacher, licensed health personnel, and others involved in the student's educational program.

"Health assessment" - health data collection, observation, analysis, and interpretation relating to the eligible student's educational program.

"Health instruction" - education by licensed health personnel to prepare qualified designated personnel to deliver and perform special health services contained in the eligible student's health plan. Documentation of education and periodic updates are on file at school.

"Individual health plan" - the confidential, written, preplanned and ongoing special health service in the educational program. It includes assessment, planning, implementation, documentation, evaluation and a plan for emergencies. The plan is updated as needed and at least annually. Licensed health personnel develop this written plan with the education team.

"Licensed health personnel" - includes licensed registered nurse, licensed physician, and other licensed health personnel legally authorized to provide special health services and medications.

"Prescriber" - licensed health personnel legally authorized to prescribe special health services and medications.

"Qualified designated personnel" - persons instructed, supervised and competent in implementing the eligible student's health plan.

“Special health services" - includes, but is not limited to, services for eligible students whose health status (stable or unstable) requires:

  • Interpretation or intervention,
  • Administration of health procedures and health care, or
  • Use of a health device to compensate for the reduction or loss of a body function.

"Supervision" - the assessment, delegation, evaluation and documentation of special health services by licensed health personnel. Levels of supervision include situations in which licensed health personnel are:

  • physically present.
  • available at the same site.
  • available on call.
  1. Licensed health personnel will provide special health services under the auspices of the school. Duties of the licensed personnel include the duty to:
  • Participate as a member of the education team.
  • Provide the health assessment.
  • Plan, implement and evaluate the written individual health plan.
  • Plan, implement and evaluate special emergency health services.
  • Serve as liaison and encourage participation and communication with health service agencies and individuals providing health care.
  • Provide health consultation, counseling and instruction with the eligible student, the student's parent and the staff in cooperation and conjunction with the prescriber.
  • Maintain a record of special health services. The documentation includes the eligible student's name, special health service, prescriber or person authorizing, date and time, signature and title of the person providing the special health service and any unusual circumstances in the provision of such services.
  • Report unusual circumstances to the parent, school administration, and prescriber.
  • Assign and delegate to, instruct, provide technical assistance and supervise qualified designated personnel.
  • Update knowledge and skills to meet special health service needs.
  1. Prior to the provision of special health services the following will be on file:
  • Written statement by the prescriber detailing the specific method and schedule of the special health service, when indicated.
  • Written statement by the student's parent requesting the provision of the special health service.
  • Written report of the pre planning staffing or meeting of the education team.
  • Written individual health plan available in the health record and integrated into the IEP or IFSP.
  1. Licensed health personnel, in collaboration with the education team, will determine the special health services to be provided and the qualifications of individuals performing the special health services. The documented rationale will include the following:
  • Analysis and interpretation of the special health service needs, health status stability, complexity of the service, predictability of the service outcome and risk of improperly performed service.
  • Determination that the special health service, task, procedure or function is part of the person's job description.
  • Determination of the assignment and delegation based on the student's needs.
  • Review of the designated person's competency.
  • Determination of initial and ongoing level of supervision required to ensure quality services.
  1. Licensed health personnel will supervise the special health services, define the level of supervision and document the supervision.
  2. Licensed health personnel will instruct qualified designated personnel to deliver and perform special health services contained in the eligible individual health plan. Documentation of instruction and periodic updates are on file at school.
  3. Parents will provide the usual equipment, supplies and necessary maintenance for such. The equipment is stored in a secure area. The personnel responsible for the equipment are designated in the individual health plan. The individual health plan will designate the role of the school, parents, and others in the provision, supply, storage and maintenance of necessary equipment

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

507.9 Wellness Policy

Code No.  507.9

WELLNESS POLICY

The board promotes healthy students by supporting wellness, good nutrition and regular physical activity as a part of the total learning environment.  The school district supports a healthy environment where students learn and participate in positive dietary and lifestyle practices.  By facilitating learning through the support and promotion of good nutrition and physical activity, schools contribute to the basic health status of students.  Improved health optimizes student performance potential.

The school district provides a comprehensive learning environment for developing and practicing lifelong wellness behaviors.  The entire school environment, not just the classroom, shall be aligned with healthy school district goals to positively influence a student's understanding, beliefs and habits as they relate to good nutrition and regular physical activity.  

The school district supports and promotes proper dietary habits contributing to students' health status and academic performance.  All foods available on school grounds and at school-sponsored activities during the instructional day should meet or exceed the school district nutrition standards and in compliance with state and federal law.  Foods should be served with consideration toward nutritional integrity, variety, appeal, taste, safety and packaging to ensure high-quality meals.  See the DE guidance on Healthy Kids Act

The school district will make every effort to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced-price meals.  Toward this end, the school district may utilize electronic identification and payment systems; provide meals at no charge to all children, regardless of income; promote the availability of meals to all students; and/or use nontraditional methods for serving meals, such as "grab-and-go" or classroom breakfast.

The school district will develop a local wellness policy committee comprised of parents, students, and representatives of the school food authority, the school board, school administrators, and the public, physical education teachers, and school health professionals.  The local wellness policy committee will develop a plan to implement the local wellness policy and periodically review and update the policy.  The committee will designate an individual to monitor implementation and evaluation the implementation of the policy.  The committee will report annually to the board and community regarding the content and effectiveness of this policy and recommend updates if needed.  When monitoring implementation, schools will be evaluated individually with reports prepared by each school and the school district as a whole.  The report will include which schools are in compliance with this policy, the extent to which this policy compares to model Wellness policies and describe the progress made in achieving the goals of this policy.  

Specific wellness goals will be evaluated on a yearly basis by the wellness team, with review and oversight provided by the school board. Specific goals for nutrition education and promotion, physical activity, and other school-based activities that are designed to promote student wellness are set forth in Appendices A, B, and C respectively.  School food nutrition guidelines are set forth in Appendix D.  The board will monitor and evaluate this policy as set forth in Appendix E.  

Note: This policy is written to require a school wellness committee. The committee is not required by the federal law. The school district is merely required to consult with a specific group of individuals.

Legal Reference:    
Richard B. Russell National School Lunch Act, 42 U.S.C 1751 et seq. (2013)
Child Nutrition Act of 1966, 42 U.S.C. 1771 et seq.,
Iowa Code 256.7(29), 256.11(6)
281 IAC 12.5(19), 12.5(20, 58.11

Cross Reference:    
504.5 Student Fund Raising
504.6 Student Activity Program
710 School Food Services

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

 

Code No.  507.9

Appendix A

NUTRITION EDUCATION AND PROMOTION
 

The school district will provide nutrition education and engage in nutrition promotion that:

  • is offered at each grade level as part of a sequential, comprehensive, standards-based program designed to provide students with the knowledge and skills necessary to promote and protect their health;
  • is part of not only health education classes, but also classroom instruction in subjects such as math, science, language arts, social sciences and elective subjects;
  • includes enjoyable, developmentally appropriate, culturally relevant participatory activities, such as contests, promotions, taste-testing, farm visits and school gardens;
  • promotes fruits, vegetables, whole-grain products, low-fat and fat-free dairy products, healthy food preparation methods and health-enhancing nutrition practices;
  • emphasizes caloric balance between food intake and physical activity;
  • links with meal programs, other foods and nutrition-related community services; and, includes training for teachers and other staff.
  • Includes emotional health and eating disorders

Note: School districts can choose whatever goals they want based upon their individual school district needs assessments. The law only requires one goal but the school district can choose as many as it sees appropriate for its school district and students.

 

Code No.  507.9

Appendix B

PHYSICAL ACTIVITY

Daily Physical Education

The school district will provide physical education that:

  • is for all students in grades K-12 for the entire school year;
  • is taught by a certified physical education teacher;
  • includes students with disabilities, students with special health-care needs may be provided in alternative educational settings; and,
  • engages students in moderate to vigorous activity during at least 50 percent of physical education class time.

(The Centers for Disease Control and Prevention recommends at least 150 minutes a week for elementary students and 225 minutes a week for middle and high school students);

As recommended by the National Association of Sport and Physical Education (NASPE), school leaders of physical activity and physical education shall guide students through a process that will enable them to achieve and maintain a high level of personal fitness through the following:

  • Expose youngsters to a wide variety of physical activities;
  • Teach physical skills to help maintain a lifetime of health and fitness
  • Encourage self-monitoring so youngsters can see how active they are and set their own goals

Daily Recess

Elementary schools should provide recess for students that:

  • is at least 30 minutes a day;
  • is preferably outdoors;
  • encourages moderate to vigorous physical activity verbally and through the provision of space and equipment; and,
  • discourages extended periods (i.e., periods of two or more hours) of inactivity.

When activities, such as mandatory school-wide testing, make it necessary for students to remain indoors for long periods of time, schools should give students periodic breaks during which they are encouraged to stand and be moderately active.

Physical Activity and Punishment

Employees should not use physical activity (e.g., running laps, pushups) or withhold opportunities for physical activity (e.g., recess, physical education) as punishment.

Note - Iowa law now requires elementary students, K-5, to have 30 minutes of physical activity, not physical education, per day.  This requirement can be met through a combination of PE, recess, classroom and other activities.  Middle and high school students must have at least 120 minutes of physical activity per week.  Again this is not just physical education but can be met with a combination of PE, school and non-school sponsored athletics and other activities where the body is exerted.  Should a student wish to meet the requirement outside of school, the student and school district must have an agreement detailing the outside activity.  A physical activity sample agreement may be found on IASB's Web site at:  http://www.ia-sb.org/WorkArea/showcontent.aspx?id=7768  or the Iowa Department of Education Healthy Kids Act.

 

Code No.  507.9

Appendix C

OTHER SCHOOL-BASED ACTIVITIES THAT PROMOTE STUDENT WELLNESS
 

Integrating Physical Activity into Classroom Settings

For students to receive the nationally recommended amount of daily physical activity and for students to fully embrace regular physical activity as a personal behavior, students need opportunities for physical activity beyond the physical education class.  Toward that end, the school district will:

  • offer classroom health education that complements physical education by reinforcing the knowledge and self-management skills needed to maintain a physically active lifestyle and to reduce time spent on sedentary activities;
  • discourage sedentary activities, such as watching television, playing computer games, etc.;
  • provide opportunities for physical activity to be incorporated into other subject lessons; and,
  • encourage classroom teachers to provide short physical activity breaks between lessons or classes, as appropriate.

Optional Issues

Communication with Parents

The school district will support parents’ efforts to provide a healthy diet and daily physical activity for their children.  The school district will:

  • send home nutrition information, post nutrition tips on school web sites and provide nutrient analyses of school menus;
  • encourage parents to pack healthy lunches and snacks and to refrain from including beverages and foods that do not meet the established nutrition standards for individual foods and beverages;
  • provide parents a list of foods that meet the school district’s snack standards and ideas for healthy celebrations/parties, rewards and fundraising activities;
  • provide information about physical education and other school-based physical activity opportunities before, during and after the school day;
  • include sharing information about physical activity and physical education through a web site, district communications, other take-home materials, special events or physical education homework.

Staff Wellness

The Grinnell-Newburg School District values the health and well being of every staff member.  To assist staff members with their personal wellness, the fitness rooms at the Grinnell Middle School and Grinnell High School are available to all school employees and spouses who are accompanied by a school employee.  Guidelines of use and availability of the fitness rooms are available in the school offices at Grinnell Middle School and Grinnell High School.  All contracted employees badges should let them into either building to access the facilities.  

Note: School district can choose whatever goals they want based upon their individual school district needs assessments. The law only requires one goal but the school district can choose as many as it see appropriate for its school district and students.

 

Code No.  507.9

Appendix D

NUTRITION GUIDELINES FOR ALL FOODS AVAILABLE ON CAMPUS

School Meals

Meals served through the National School Lunch and Breakfast Programs will:

  • be appealing and attractive to children;
  • be served in clean and pleasant settings;
  • meet, at a minimum, nutrition requirements established by state and federal law:
  • offer a variety of fruits and vegetables, legumes and whole grains;
  • serve only low-fat (1%) and fat-free milk and nutritionally equivalent non-dairy alternatives (as defined by the USDA);

Schools should:

  • engage students and parents, through taste-tests of new entrees and surveys, in selecting foods offered through the meal programs in order to identify new, healthful and appealing food choices; and,
  • share information about the nutritional content of meals with parents and students.  (The information could be made available on menus, a web site, on cafeteria menu boards, placards or other point-of-purchase materials.)

Breakfast

To ensure that all children have breakfast, either at home or at school, in order to meet their nutritional needs and enhance their ability to learn, schools will:

  • operate the breakfast program, to the extent possible;
  • arrange bus schedules and utilize methods to serve breakfasts that encourage participation, including serving breakfast in the classroom, “grab-and-go” breakfasts or breakfast during morning break or recess, to the extent possible;
  • notify parents and students of the availability of the School Breakfast Program, where available; and,
  • encourage parents to provide a healthy breakfast for their children through newsletter articles, take-home materials or other means.

Free and Reduced-Priced Meals

The school district will make every effort to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced-price meals.  Toward this end, the school district may:

  • utilize electronic identification and payment systems;
  • promote the availability of meals to all students.

Meal Times and Scheduling

The school district:

  • will provide students with at least 10 minutes to eat after sitting down for breakfast and 20 minutes after sitting down for lunch;
  • should schedule meal periods at appropriate times, e.g., lunch should be scheduled between 11 a.m. and 1 p.m.; should not schedule tutoring, club or organizational meetings or activities during mealtimes, unless students may eat during such activities;
  • will try schedule lunch periods to follow recess periods (in elementary schools);
  • will provide students access to hand washing or hand sanitizing before they eat meals or snacks; and,
  • should take reasonable steps to accommodate the tooth-brushing regimens of students with special oral health needs (e.g., orthodontia or high tooth decay risk).
  • take reasonable steps to accommodate students with varying eating habits.

Qualification of Food Service Staff

Qualified nutrition professionals will administer the meal programs.  As part of the school district’s responsibility to operate a food service program, the school district will:

  • provide continuing professional development for all nutrition professionals; and,
  • provide staff development programs that include appropriate certification and/or training programs for child nutrition directors, nutrition managers and cafeteria workers, according to their levels of responsibility.

Sharing of Foods

The school district discourages students from sharing their foods or beverages with one another during meal or snack times, given concerns about allergies and other restrictions on some children’s diets.

Foods Sold Outside the Meal (e.g. vending, a la carte, sales)

All foods and beverages sold individually outside the reimbursable meal programs (including those sold through a la carte [snack] lines, vending machines, student stores or fundraising activities) during the school day, or through programs for students after the school day will meet nutrition standards as required by state or federal law.   For current state guidelines, click  here: http://educateiowa.gov/index.php?option=com_content&view=article&id=1769&catid=838&Itemid=2545.

Fundraising Activities

There are two types of fundraising – regulated and other.  Regulated fundraisers are those that offer the sale of foods or beverages on school property and that are targeted primarily to PK-12 students by or through other PK-12 students, student groups, school organizations, or through on-campus school stores.  Regulated fundraising activities must comply with the state nutrition guidelines.  All other fundraising activities are encouraged, but not required, to comply with the state nutrition guidelines if the activities involve foods and beverages.

Snacks

Snacks served during the school day or in after-school care or enrichment programs will make a positive contribution to children’s diets and health, with an emphasis on serving fruits and vegetables as the primary snacks and water as the primary beverage.  Schools will assess if and when to offer snacks based on timing of meals, children’s nutritional needs, children’s ages and other considerations.  The school district will disseminate a list of healthful snack items to teachers, after-school program personnel and parents.

Rewards

The school district will try not use foods or beverages, especially those that do not meet the nutrition standards for foods and beverages sold individually, as rewards for academic performance or good behavior, and will not withhold food or beverages (including food served through meals) as a punishment.

School-Sponsored Events

Encourage that healthy options be sold at school-sponsored events outside the school day .

Food Safety

All foods made available on campus adhere to food safety and security guidelines.

  • All foods made available on campus comply with the state and local food safety and sanitation regulations. Hazard Analysis and Critical Control Points (HACCP) plans and guidelines are implemented to prevent food illness in schools.  http://www.fns.usda.gov/tn/Resources/servingsafe_chapter6.pdf
  • For the safety and security of the food and facility, access to the food service operations are limited to child nutrition staff and authorized personnel.  

Summer Meals

Schools in which more than 50 percent of students are eligible for free or reduced-price meals will sponsor the Summer Food Service Program for at least six weeks between the last day of the academic school year and the first day of the following school year, and, preferably, throughout the entire summer vacation.

Note: School district can choose whatever goals they want based upon their individual school district needs assessments. The law only requires one goal but the school district can choose as many as it see appropriate for its school district and students.

Schools are encouraged to follow guidelines similar to those outlined by state and federal law for foods sold outside the school day. Boards can determine to what extent it wants its goals to reach beyond the school day.

 

Code No.  507.9

Appendix E

PLAN FOR MEASURING IMPLEMENTATION

Monitoring

The superintendent will ensure compliance with established school district-wide nutrition and physical activity wellness policies.

In each school:

  • the principal will ensure compliance with those policies in the school and will report on the school’s compliance to the superintendent; and,
  • food service staff, at the school or school district level, will ensure compliance with nutrition policies within food service areas and will report on this matter to the superintendent or principal.

In the school district:

  • the school district will report on the most recent USDA School Meals Initiative (SMI) review findings and any resulting changes.  If the school district has not received a SMI review from the state agency within the past five years, the school district will request from the state agency that a SMI review be scheduled as soon as possible;
  • the superintendent will develop a summary report every three years on school district-wide compliance with the school district’s established nutrition and physical activity wellness policies, based on input from schools within the school district; and,
  • the report will be provided to the school board and also distributed to all school wellness committees, parent/teacher organizations, principals and health services personnel in the school district.

Policy Review

To help with the initial development of the school district’s wellness policies, each school in the school district will conduct a baseline assessment of the school’s existing nutrition and physical activity environments and practices.  The results of those school-by-school assessments will be compiled at the school district level to identify and prioritize needs.

Assessments will be repeated every years to help review policy compliance, assess progress and determine areas in need of improvement.  As part of that review, the school district will review the nutrition and physical activity policies and practices and the provision of an environment that supports healthy eating and physical activity.  The school district, and individual schools within the school district will, revise the wellness policies and develop work plans to facilitate their implementation.

508.1 Class or Student Group Gifts

Code No. 508.1

CLASS OR STUDENT GROUP GIFTS

The board welcomes gifts to the school district from a class or student group. While class gifts to the school district do not require the approval of the superintendent, the board encourages students to consult with the superintendent or other licensed employees prior to selecting a gift for the school district.

Legal Reference:     
Iowa Code §§ 68B; 722.1, .2 (2013).

Cross Reference:     
704.4 Gifts - Grants – Bequests

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA

508.2 Open Night

Code No. 508.2

OPEN NIGHT

In keeping with good community relations, student school activities will not be scheduled on Wednesday night beyond 6:30 p.m. whenever possible unless otherwise scheduled by governing state organizations. It is the responsibility of the principal to oversee the scheduling of school activities for compliance with this policy.

Legal Reference:     
Iowa Code § 279.8 (2013).

Cross Reference:     
900 Principles and Objectives for Community Relations

Approved 2/24/16

Grinnell-Newburg School District, Grinnell, IA