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605.6 Staff Use of the Internet and Electronic Communications

 

Code No. 605.6

APPLE DEVICE POLICIES AND PROCEDURES

Introduction

The Apple MacBook Air, carrying case and peripheral items (collectively referred to herein as the “computer”) that have been issued to you are the property of the Grinnell-Newburg Community School District.  This computer is being provided to the student as a courtesy, and must be used in accordance with the following Policies and Procedures, the District’s Computer Use Expectations and other District policies and procedures, and any applicable laws.  Use of this computer, as well as access to the District’s computer network, the Internet and e-mail is a privilege and not a right. Moreover, the District administrative staff retains the rights to: (1) collect and/or inspect the computer at any time, including via electronic remote access, with or without prior notice, and to (2) alter, add or delete installed software or hardware.  Students should understand that they have no expectation of privacy in the computer and that any data in the computer is not considered private. The computer provided is expected to be used for educational purposes only, and intended to support the learning objectives of the District.  
 

Student Expectations for Use of Computer at School

  • This equipment is, and at all time remains, the property of Grinnell-Newburg Community Schools, and is herewith lent to the Student/ Borrower for educational purposes only for the academic school year. Student/Borrower may not deface or destroy this property in any way. Inappropriate use of the machine may result in the Student/Borrower losing his/her privilege to use this computer. The equipment will be returned to the school when requested by Grinnell-Newburg Community School District, or sooner, if the Student/Borrower withdraws from Grinnell-Newburg Community School District prior to the end of the school year.

  • Each computer is assigned to an individual student.  Students should never “swap” or “share” their computer with anyone.  Loss or damage that occurs when anyone else is using your assigned computer will be the issued student’s full responsibility.

  • Computers should be in a student’s possession, or secured (i.e., home or other secure place where others do not have access) or attended (with you or within your sight) at all times.  Keep the computer stored in a secure place (i.e., locked in locker or other suitable place) when you cannot directly monitor it. For example, during athletic events, games, practices and trips, store the computer in a secure place assigned by your coach/sponsor and arrange to return to school to retrieve it after the activity.  Laptops left in bags and backpacks or in unattended classrooms are considered “unattended” and may be confiscated by school personnel as a protection against theft. Unattended and unlocked equipment, if stolen – even at school – will be your full financial responsibility.

  • Passwords should be kept confidential.

  • Students who have permission to take their computer home are responsible for bringing their computer, fully charged, to school each day. Students are responsible for making sure their computer is plugged in for recharging every night. Please note that if a student forgets to bring their computer or power adaptor to school, a substitute will not be provided.

  • Students who do not have permission to take their computer home must pick up and store their computer in the designated area.  

  • Students are responsible for saving or backing up their documents.  Never consider any electronic information safe when stored on only one device.

  • Students are not allowed to download or install software or other materials without permission of the District Technology Department.

  • In the event the computer is inoperable, the District has a limited number of spare laptops for use while the computer is repaired or replaced.  However, it cannot be guaranteed a substitute computer will be available at all times. This agreement remains in effect for a substitute computer also.  The student may not opt to keep a broken computer or to avoid using the computer due to loss or damage. Students are still responsible for the completion of their school work without his/her school-issued computer in operation.

  • Students will not be allowed to utilize their own personal computer at school in place of the District-issued computer. The district is not responsible for supporting personal devices or software i.e. personal online accounts, home network issues, and/or set-up of personal devices to the school-issued computer. 

  • Students are not allowed to broadcast personal Wifi “hotspots” or join each other’s personal wifi signals from cell phones or other devices during school hours. Personal hotspots can be detrimental to district network connections and signals. 

  • Computer with cameras, cell phones with cameras, and other portable “Remotely Activated or Activating Communication Devices” capable of storing and transmitting or receiving images are banned from locker rooms and restrooms at ALL times.  Students will be disciplined for the possession of such cameras in school locker rooms or restrooms. At no time are students authorized to video, photograph, or audio record others in the school building or at school activities without the consent of the other party.

 

  • Harassment and bullying of students and employees, including via electronic communications, are against federal, state and local policy, and are not tolerated by the Grinnell-Newburg Community School District Board and School Administration.  To see the entire Bullying Policy, see pages 15-18 in the High School Handbook and/or pages 9-12 in the Middle School Handbook.

  • All copyright laws must be adhered to, for this reason the installation and/or use of any Internet-based file sharing tools are explicitly prohibited.  File sharing program and protocols like BitTorrent, Limewire, Kazaa, Acquisition and others may not be used to facilitate the illegal sharing of copyrighted material (music, video and images).  Individuals with legitimate, school-related needs to use these tools may seek prior approval from the Director of Technology.

Using the Computer at Home

  • A parent/guardian needs to approve the terms of this document before a student will be allowed to take his/her computer home.

  • If the computer is lost or stolen, parents/guardians should immediately report the loss or theft to the local police and District Administration and file a police report. In the event the computer is lost or stolen, the Student and Parent will be billed the full cost of replacement. 

  • If the computer/charger is damaged or not working properly, it must be turned into the District Technology Department for repair or replacement.  Parents/guardians are not authorized to attempt repairs themselves, or contract with any other individual or business for the repair of the computer. If a parent or student has the school-issued computer repaired by anyone other than the school district, the family will be responsible for any and all charges for the repair. Additionally, the District Technology Department does not make home visits to repair school devices. 

  • Students are responsible for recharging the computer at home on a daily basis. Loaner computers and/or chargers will not be issued for not recharging computers. 

Using the Computer for Internet and E-mail

  • Students and parents/guardians understand the District does not have control over information found on the internet.  While every attempt will be made to block access from inappropriate material while the student is at school, it is the parent/guardian’s responsibility to supervise the information that a student is accessing from the internet while at home.

  • Students should never share personal information about themselves or others while using the internet or email i.e. social security number, passwords, age, address, phone number, or school name.

  • Parents/guardians and students are required to read and agree to the District’s Computer Use Expectations prior to students receiving internet and e-mail access.

  • The District retains the sole right of possession and/or ownership of District equipment and/or resources, including, but not limited to: the computer; related equipment including but not limited to any materials, hardware, software, or programs owned by and/or installed on the computer by the District; District internet and networks; and/or District email.  The District grants permission to the student to use the District equipment and/or resources, for educational purposes only, according to the guidelines set forth in this document; the Student Handbook; District rules and/or policies; and all applicable laws.

  • The student may not deface or destroy District equipment and/or resources in any way.  The student may not install or use any software or programs other than software or programs owned or approved by the District and made available to the student in accordance with this agreement.  Inappropriate use of District equipment or resources may result in the student losing his/her privilege to use the District equipment and/or resources, discipline, and/or fines. The District Technology Department reserves the right to wipe the computer to factory settings if it is found to have unauthorized programs or content that may harm the performance of the machine. 

  • The District retains the right to collect and/or inspect District equipment and/or resources at any time as well as the right to alter, add or delete items, documents, software, and/or programs accessed, created, stored, or installed as well as those which are in violation of the guidelines set forth in this document.

  • The District has the right to review these items for appropriateness, and to limit or revoke student’s access to them at any time and for any reason.

General Use and Care of the Computer

  • When transporting their computer to and from school, students should always be sure it is placed in the carrying case and the case is fully closed.  Cases are for the computer and should not be used for any additional books, cords, etc.

  • Computer cases should not be placed inside the student’s book bag or backpack where it may be compressed and damaged by other heavy books, etc.

  • Students are expected to treat their computer with care and respect.  The computer, carrying case, and peripheral items are the property of the District and should be kept clean and free of marks at all times.  Placing stickers, writing or drawing on, engraving or otherwise defacing the computer, case, or peripheral items are not allowed and will result in loss of privileges to use the District equipment and/or resources, discipline, and/or fines.

  • Do not attempt to remove or change the physical structure of the computer, including the keys, screen cover or casing. Doing so will void the warranty and families will be responsible for 100 percent of the repair or replacement cost.

  • Students are encouraged to help each other in learning to operate their computers.  However, such help should be provided with voices and not hands. Students should operate only their own computers and not those of other students.

  • Any damage, loss, or inappropriate or careless use of a computer should be reported to the District Technology Department or a District administrator immediately.

  • Computers should only be used while they are on a flat, stable surface such as a table.

  • Students should protect their computer from extreme heat or cold.  Avoid storing the Computer in a car other than in a locked trunk (under acceptable weather conditions). See Standard for Proper Use and Care. 

  • Computers should be protected from the weather, water or other liquid, food, and pets.  Students should never eat or drink while using their computer or use the computer near others who are eating and/or drinking. This includes use during school lunches.  Computers should remain in designated carrying cases until all liquid items are removed from lunch table. 

  • Heavy objects should never be placed or stacked on top of your computer. This includes books, musical instruments, sports equipment, etc.

  • Student should use care when plugging in their power cord or phone cord.

  • Computers should never be placed in their carrying case while they are turned on. The computer should either be turned off or in “sleep mode.”  In addition, computers should not be placed on or under soft items such as pillows, chairs or sofa cushions, or blankets. This will cause the computer to overheat and will result in damage to the computer.

  • Do not remove or interfere with the serial number or any identification placed on the computer or its peripheral items.

  • The computer screen can be easily damaged if proper care is not taken. Broken screens are NOT covered by warranty and can cost over $400.00 to replace. Do not touch the computer screen with anything (e.g. pen, pencil, etc.) other than approved screen cleaners.

  • Never leave any object on the keyboard. Pens or pencils left on the keyboards are likely to crack the screen when closing the lid.

Consequences of Inappropriate Use

The use of any District technology is a privilege and not a right.  Students are expected to use their computers in accordance with these policies and procedures, District Computer Use Expectations and other District policies and procedures, and any applicable laws. Students are expected to maintain a 100% working computer at all times and will use reasonable care to ensure that the computer is not damaged or lost. Failure to use this computer in an appropriate manner may result in one or more of the following consequences, as determined by the staff and administration of the District:

  • Cancellation of student use or access privileges, including but not limited to the privilege of the use of the computer, taking the computer home, or loss of specific websites and/or internet connection.

  • Suspension from school.

  • Expulsion from school.

  • Civil or criminal liability under applicable laws.

  • Fines.

Administration, including Principals and the District Technology Department, reserves the right to limit or revoke student's access to school networks and devices.

Damage/Loss Fine Schedule

In the event of damage to or loss of the computer, carrying case, and/or any of the peripheral items not covered by the warranty, the student and parents/guardians will be billed a fine for the costs of repair or replacement. If the cost of the repair is under the $100 amount, the damage to the computer will not be considered the student’s first incident and will pay only the cost of repair or replacement. If the cost of the repair is above the $100 amount, the student will be subject to the following schedule:

First incident         – full cost of repair or replacement up to $100

Second incident     – full cost of repair or replacement up to $200

Third incident         – full cost of repair or 50% of new machine purchase price

Negligence         – full cost of repair or 50% of new machine purchase price

Notwithstanding the above fine schedule, the District reserves the right to charge the student and parents/guardians the full and actual cost for repair or replacement (whichever is less) at any time, such as when damage or loss occurs due to intentional misconduct or gross negligence as determined by the District administration. 

  • Negligence is the intentional or willful act of destruction of property or the failure to follow guidelines and procedures. 

    • Examples of negligence include but are not limited to the following:

      • Rough-housing or horseplay with devices, resulting in damage

      • Drinks or food spilled on the computer, resulting in damage

      • Using the equipment in an unsafe manner 

In the event the Computer is lost or stolen, the Student and Parent will be billed the full cost of replacement. Parents are highly encouraged to make sure that their homeowner’s and/or renter’s insurance covers the laptop and accessories in case of fire, flood, theft, or other natural disaster. The Grinnell-Newburg Community School District is not responsible for any costs or deductibles from any private homeowner’s insurance policies or any damages resulting from the above circumstances- computer costs will need to be reimbursed to the district.

The Grinnell-Newburg Community School District reserves the right to charge the student and parents/guardians the full and actual cost for repair or replacement at any time, such as when damage or loss occurs due to intentional misconduct or gross negligence (as above) as determined by the District Administration. 

Agreement Form

Students and parents may be required to complete a form prior to issuance of the computers, acknowledging their agreement to comply with the foregoing policies and procedures.

Standard for Proper Use and Care - Addendum

This document is an important addendum to the MacBook Policies and Procedures. You are expected to follow all the specific guidelines listed in this document and take any additional common sense precautions to protect your assigned Computer. Loss or damage resulting in failure to abide by the details below may result in full financial responsibility.

Student Responsibilities:

  • Treat this equipment with as much care as if it were your own property.

  • Bring the fully charged Computer to Grinnell-Newburg CSD during every school day. (If it is forgotten, substitute computers will not be easily provided.)

  • Keep the Computer either secured (i.e., home or other secure place where others do not have access) or attended (with you or within your sight) at all times. Keep the computer stored in a secure place (i.e., locked in the locker room, locked car-trunk or other suitable place) when you cannot directly monitor it. For example, during athletic events, games, practices and trips, store the Computer in a secure place assigned by your coach/sponsor and arrange to return to school to retrieve it after the activity. Laptops left in bags and backpacks, or in unattended classrooms are considered “unattended” and may be confiscated by school personnel as a protection against theft. Unattended and unlocked equipment, if stolen – even at school – will be your full financial responsibility.

  • Avoid use in situations that are conducive to loss or damage. For example, never leave Computers in school vans, in the gym, in a locker room, bus stops, on playing fields or in other areas where it could be damaged or stolen. Avoid storing the Computer in a car other than in a locked trunk (under acceptable weather conditions). Avoid leaving the Computer in environments with excessively hot or cold temperatures.

  • Adhere to Grinnell-Newburg Community School’s Computer Use Policy/School Board Policy at all times and in all locations. When in doubt about acceptable use, ask the District Technology Department Staff or Principal.

  • Back-up your data. Never consider any electronic information safe when stored on only one device.

  • Read and follow general maintenance alerts from school technology personnel.

How to Handle Problems

  • Promptly report any problems to the Administrative Staff and/or District Technology Department Staff.

  • Don’t force anything (e.g., connections, popped‐off keys). Seek help instead.

General Care

  • Do not attempt to remove or change the physical structure of the Computer, including the keys, screen, cover or plastic casing. Doing so will void the warranty, and families will be responsible for 100 percent of the repair or replacement cost if altering occurs.

  • Do not remove or interfere with the serial number or any identification placed on the computer, including school-issued asset tags.

  • Do not do anything to the Computer that will permanently alter it in any way. (You can apply clings so long as they are completely removable.)

  • Keep the equipment clean. For example, don’t eat or drink while using the Computer.

  • Drinks and food in the immediate vicinity of the computer are prohibited! Any food or drink spilled on the computer will be considered negligence and up to the full cost of repair of the full cost of replacement will be assessed to the family. You will be required to dispose of your drink or food if near a laptop.

Carrying the Computer

  • Always completely close the lid and wait for the Computer to enter Sleep Mode before moving it, even for short distances. 

  • Always store the computer in the laptop bag provided. Note: do not store anything (e.g., cords, papers or disks) in the area within the laptop case designed for the Computer other than the Computer itself as this may damage the screen.

  • Do not overstuff your pack – extreme pressure on the laptop can cause permanent damage to the screen and other components.

  • Do not grab and squeeze the Computer, as this can damage the screen and other components

  • Do not force the laptop into the bag! Damage could result.

  • Students will need to carry their laptops from class to class with the laptops in their school-issued laptop bags.

Screen Care

  • The Computer screen can be easily damaged if proper care is not taken. Broken screens are NOT covered by warranty and can cost over $400 for parts and replacement. Screens are particularly sensitive to damage from excessive pressure.

  • Do not touch the Computer screen with anything (e.g., your finger, pen, pencil, etc.) other than approved Computer screen cleaners.

  • Clean the screen with a soft, dry anti‐static cloth or with a screen cleaner designed specifically for LCD type screens.

  • Never leave any object on the keyboard. Pens or pencils left on the keyboard are likely to crack the screen when the lid is closed, thus resulting in a screen replacement charge to the family.

  • Report any screen damage to the District Technology Department Staff as soon as possible. Glass and metal pieces can cause injury.

*The Grinnell-Newburg Community School District will not be responsible for a cracked or broken screen. Any negligent screen damage can result in the full replacement cost of the screen.

Battery Life and Charging

  • Students are encouraged to arrive at school each day with a fully charged battery. They are also encouraged to establish a routine at home whereby each evening you leave your computer charging overnight.

  • Avoid using the charger in any situation where you or another is likely to trip over the cord. Don’t let the battery completely drain. Immediately shutdown if you are unable to connect to the charger.

  • Close the lid of the computer when not in use, to save battery life and protect the screen.

Personal Health and Safety

  • Avoid extended use of the Computer resting directly on your lap. The bottom of the laptop can generate significant heat and therefore cause temporary or permanent injury. Use a barrier—such as a book or devices made specifically for this purpose— when working on your lap. Also, avoid lap‐based computing while connected to the power adapter, as this will significantly increase heat production.

  • Avoid lengthy use involving repetitive tasks (such as typing and use of the track‐pad). Take frequent breaks as well as alter your physical position (typing while standing, sitting, leaning, etc.) to minimize discomfort. If possible, set up a workstation at home with an external keyboard and mouse that allows you to situate the screen at eye‐level and keyboard at lap‐level.

  • Read the safety warnings included in the Apple User Guide. The Grinnell-Newburg Community Schools District requires and assumes that the Student and Family reads and follows all guidelines/suggestions within the Apple User Guide.

COMPUTER USE AND CONDUCT POLICY

The primary goal of Grinnell-Newburg Community School’s available technology is to enrich the learning that takes place in and out of classrooms. In particular, technology offers opportunities for exploration and analysis of academic subjects in ways that traditional instruction cannot replicate. However, certain legal and ethical restrictions apply. Also, the limited supply of both hardware and software requires us to set priorities for use. Academic work for courses always takes priority over any other use of the computer equipment. Library and Media Lab equipment are reserved exclusively for academic use. The following is a list of rules and guidelines, which govern the use of Grinnell-Newburg Community School District computers and network resources.

Network Resources refers to all aspects of Grinnell-Newburg Community School District’s owned or leased equipment, including computers, printers, scanners and other peripherals, as well as email, Internet services, servers, network files and folders, and all other technology‐related equipment and services. These rules apply to any use of Grinnell-Newburg Community School District’s network resources whether this access occurs while on or off campus.

Students may not:

  • Use school networks to download music, video and large image files not required for schoolwork, as this slows the performance of the network for all users. The school will monitor the network for violations. Internet-based music is allowed, but will be throttled to make educational sites a priority. Non-educational Youtube viewing must be reserved for after-school hours.

  • send file attachments through the school’s email system that are greater than 100MB in size (the transfer process can hinder network speed and access to others ‐ if you need to transfer large files, please contact the Director of Technology to make special arrangements);

  • alter, add or delete any files that affect the configuration of a school computer other than the laptop assigned for personal use;

  • conduct any commercial business or political business;

  • conduct any illegal activity (this includes copyright laws);

  • access the data or account of another user (altering files of another user is considered vandalism and against Acceptable Use Policy);

  • install any software onto Grinnell-Newburg Community School District computers; to copy Grinnell-Newburg Community School District school software (copying school owned software programs to other computers is considered theft and against federal copyright laws).

  • practice in video-style downloading

In addition, students may not:

  • give out their home address or phone number to anyone on the Internet (this protects users from becoming potential victims of those with criminal intent);

  • give password(s) to anyone;

  • create, send, access or download material which is abusive, hateful, harassing or sexually explicit;

  • post anonymous messages;

  • forward email commonly known as “SPAM,” Unsolicited Commercial Email (UCE), or “junk email.”

  • facilitate in screen sharing between computers

Responsibility for Property

Students are responsible for maintaining a 100 percent working laptop at all times. The student shall use reasonable care to be sure that the computer is not lost, stolen or damaged. Such care includes, but not limited:

-   Not leaving equipment in an unlocked car or unlocked home.

-   Not leaving equipment unattended or unlocked while at school or elsewhere.

-   Not using equipment in an unsafe environment.

Students must keep the computer locked (i.e. locked in your school locker, home or secure place where others do not have access) or attended (with you or within your sight) at all times. Laptops left in bags or backpacks or in unattended classrooms are considered “unattended” and may be confiscated by faculty or staff as a protection against theft. If confiscated, the student will receive a warning before getting the laptop back. If the laptop is confiscated a second time, the student may be required to get a parent signature acknowledging financial responsibility before getting the laptop back. Unattended and unlocked equipment, if stolen – even at school – will be the student’s responsibility.

File Sharing and File Sharing Programs

  • The installation and/or use of any Internet‐based file‐sharing tools are explicitly prohibited. File‐ sharing programs and protocols like BitTorrent, Limewire, Kazaa, Acquisition, The Pirate Bay, 4shared, and others may not be used to facilitate the illegal sharing of copyrighted material (music, video, and images).

  • Individuals with legitimate, school‐related needs to use these tools may seek prior approval from the District Technology Department Staff.

Discipline

Any student who violates these rules will be subject to disciplinary action, according to Technology Policies and Board Policies. Students who violate the File Sharing rules will have their hard drives restored to the original settings without saving any work. Serious or repeated violations will result in the students use of technology restrict and or revoked.

Legal Issues and Jurisdiction

Because the Grinnell-Newburg Community School District owns and operates the equipment and software that compose our network resources, the school is obligated to take steps to insure that all facilities are used legally. Hence any illegal use of network resources is prohibited. All content created, sent, accessed or downloaded using any part of Grinnell-Newburg Community School District’s network resources is subject to the rules stated in this policy. School administration monitors our network and may find it necessary to investigate electronic incidents even if they happen after hours and outside of school. As the owners of our network resources, including email system, the school administration reserves the right, if needed, and at its discretion to remotely access, to open, examine and/or delete electronic files that violate this policy.

Disclaimer

The Grinnell-Newburg Community School District does not have control of the information on the Internet or incoming email, nor does it provide any technical barriers to account holders accessing the full range of information available. Sites accessible via the Internet may contain material that is defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive, illegal or otherwise inconsistent with the mission of the Grinnell-Newburg Community School District. While Grinnell-Newburg Community School District's intent is to make Internet access available for educational goals and objectives, account holders will have the ability to access other materials as well. At Grinnell-Newburg Community School District, we expect students to obey the Computer Use Policy/Acceptable Use Policy and School Board Policy when using the Internet. Students found in violation of the policy will be disciplined (at the discretion of the school administration). It is the child(ren)s and parent’s responsibility to practice good habits and not use the school-owned machines for unapproved activities.

In addition, Grinnell-Newburg Community School District account holders take full responsibility for their access to Grinnell-Newburg Community School District’s network resources and the Internet. Specifically, Grinnell-Newburg Community School District makes no warranties with respect to school network resources nor does it take responsibility for:

  1. the content of any advice or information received by an account holder;

  2. the costs, liability, or damages incurred as a result of access to school network resources or the Internet; any consequences of service interruptions. 

Approved   July 11, 2018
Grinnell-Newburg School District, Grinnell, IA