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803.1 Disposition of Obsolete Equipment

Code No.  803.1


School property, such as equipment, furnishings, or supplies (hereinafter equipment), will be disposed of when it is determined to be of no further use to the school district.  It is the objective of the school district in disposing of the equipment to achieve the best available price or most economical disposal.

Whenever any equipment, furnishings and/or supplies valued at less than or equal to five thousand dollars ($5,000) have been declared obsolete by the administration, the Superintendent or designee will be authorized to dispose of such furnishings, equipment and/or supplies at the best price possible.  However, the sale of equipment, furnishings or supplies disposed of in this manner will be published in a newspaper of general circulation. The publication of the sale will be published with at least one insertion each week for two consecutive weeks.

A public hearing will be held regarding the disposal of the equipment with a value of $5,000 or more prior to the board's final decision.  The board will adopt a resolution announcing the proposed sale and will publish notice of the time and place of the public hearing and the description of the property will be in the resolution.  Notice of the public hearing will be published at least once, but not less than 10 days and not more than 20 days, prior to the hearing date. Upon completion of the public hearing, the board may dispose of the equipment.

Unless otherwise provided by the Board, the Superintendent or designee will make the final decision on the method of disposal of the above items which will be in the best interests of the District. This may include but is not limited to, sealed bids, auction, garage sale, or donation to non-profit organization.

NOTE: The language in the second and third paragraphs reflect Iowa law regarding the sale of personal property. Boards should add their procedures for disposition of personal property valued at less than $5,000 in the second paragraph.

Legal Reference:          
Iowa Code §§ 297.22-.25 (2013).

Cross Reference:          
704      Revenue
705.1   Purchasing - Bidding
803      Selling and Leasing

Approved: 2/14/18
Grinnell-Newburg Community School District, Grinnell, Iowa