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506.2 Student Directory Information

Code No. 506.2


Directory information is information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The district may disclose "directory information" to third parties without consent if it has given public notice of the types of information which it has designated as "directory information," the parent's or eligible student's right to restrict the disclosure of such information, and the period of time within which a parent or eligible student has to notify the school in writing that he or she does not want any or all of those types of information designated as "directory information." The district has designated the following as "directory information".

  • Student's name/Guardian

  • Address

  • Telephone listing

  • Electronic mail address

  • Photograph

  • Date and place of birth

  • Major field of study

  • Dates of attendance

  • Grade level

  • Participation in officially recognized activities and sports

  • Weight and height of members of athletic teams

  • Degrees, honors, and awards received

  • The most recent educational agency or institution attended

  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc. (A student's SSN, in whole or in part, cannot be used for this purpose.)

Student is defined as an enrolled individual, PK-12 including children in school district sponsored child-care programs.

Student directory information is designed to be used internally within the school district. Directory information is defined in the annual notice. 

Prior to developing a student directory or to giving general information to the public, parents/guardians (including parent of students open enrolled out of the school district and parents of children homeschooled in the school district) will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students. 

Parents can opt out of directory information through the registration process.

It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents/guardians. 


NOTE: This is a mandatory policy. A school district may limit what it considers to be directory information. If the school district limits the information, it must also make those changes in the school district's annual notice. 


Legal Reference:     
20 U.S.C. § 1232g (2012). 
Iowa Code § 22; 622.10 (2013). 
281 I.A.C. 12.3(4); 41.123. 
1980 Op. Att'y Gen. 720. 

Cross Reference:     
504 Student Activities 
506 Student Records 
901 Public Examination of School District Records 
902.4 Live Broadcast or videotaping


Approved 2/24/16

Revised 2/6/2022

Grinnell-Newburg School District, Grinnell, IA